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Taboola Logo Taboola · Office Administration

Executive Assistant

India, Gurugram · Job Posted June 30, 2026
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Job Description

As an Executive Assistant on the EA Shared Services Team in our Gurgaon office, you’ll play a vital role in enabling senior leaders to operate at their best by managing complex schedules, coordinating global logistics, and driving operational excellence. You’ll be a trusted partner who helps optimize executive time, ensures seamless collaboration across teams and time zones, and contributes to the success of a fast-growing global organization. This is an opportunity to make a meaningful impact while learning and growing alongside talented professionals.

Job Responsibility

  • Partner closely with senior executives to manage daily priorities, schedules, and administrative responsibilities
  • Coordinate complex meetings across multiple time zones and ensure seamless execution of virtual and in-person engagements
  • Manage domestic and international travel arrangements, including flights, accommodations, ground transportation, and itineraries
  • Serve as a key point of contact between executives, employees, clients, and external partners
  • Handle confidential business matters with accuracy, professionalism, and urgency
  • Proactively identify and resolve scheduling, logistical, and operational challenges to maximize executive effectiveness

Requirements

  • 3+ years of experience as an Executive Assistant, preferably supporting senior leaders in a global organization
  • Proven experience managing complex calendars, scheduling across multiple time zones, and coordinating executive logistics
  • Proficiency with Google Workspace (Gmail, Calendar, Drive) and Microsoft Office
  • Experience handling domestic and international travel arrangements, including itineraries and accommodations
  • Demonstrated ability to manage confidential information with professionalism and discretion

Nice to have

  • Experience supporting multiple executives in a shared services or high-growth environment
  • Strong problem-solving skills with the ability to anticipate needs and proactively address challenges

What we offer

  • 30 days holiday
  • excellent health insurance
  • some flexible working
  • stock options
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