Executive Assistant Job at Beacon Hill (New York)

Executive Assistant

Beacon Hill

Location:
United States , New York

Category:
Office Administration

Contract Type:
Not provided

Salary:

127000.00 - 130000.00 USD / Year

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Job Description:

Our client, a global investment organization, is seeking a polished, highly capable Executive Assistant to support senior leaders within the infrastructure investment team. This is a heavier-lift EA role designed for someone who thrives on complexity, anticipates issues before they arise, and takes real ownership of executive time. The role is ideal for a sharp, business-savvy EA who enjoys untangling complex calendars, managing constant change, and operating with a high degree of autonomy. Hours are 8:30am-5:30pm with a hybrid 4/1 schedule and a work-from-anywhere period in August.

Job Responsibility:

Provide high-level executive support to multiple Infrastructure investment professionals
Own complex, high-volume calendar management with a forward-looking mindset
Proactively scan calendars weeks and months ahead to flag conflicts and protect executive time
Block travel and key annual commitments well in advance, even before trips or conferences are confirmed
Coordinate frequent domestic and international travel with constant rebooking across time zones
Maintain transparency and alignment with internal and external stakeholders as schedules shift
Manage prioritization across competing demands, presenting well-reasoned options when conflicts arise
Partner closely with a global EA network across Europe, the UK, and APAC
Translate informal executive requests into structured, executable plans
Prepare, update, and distribute presentations and meeting materials
Process expense reports accurately and in a timely manner

Requirements:

3-6+ years of Executive Assistant experience in a fast-paced professional environment
Strong background in calendar management and complex logistics
Comfortable working in an international, matrixed organization
Calm under pressure with the ability to prioritize and re-prioritize quickly
Polished, confident communicator with strong executive presence
Tech-savvy with proficiency in Google Workspace and collaboration tools
Team-oriented mindset with a can-do attitude and strong follow-through
Bachelor's degree required

What we offer:

100% employer-paid medical, dental, and vision coverage (majority covered for family as well)
401(k) with employer match
Lunch provided in office four days per week, drinks and snacks available daily
Generous PTO package
Work-from-anywhere August
Global offsites and firmwide trips

Additional Information:

Job Posted:
May 05, 2026

Employment Type:

Fulltime

Work Type:

Hybrid work

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