Executive Assistant Job at Robert Half (Youngstown)

Executive Assistant

We are looking for an organized Executive Assistant to support senior leadership...

Location

United States , Latham

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Demonstrated experience providing administrative support to executives or senior leadership teams
Proficiency with Microsoft Office applications, including Excel, Word, Outlook, and related office tools
Ability to manage confidential information with sound judgment and a high degree of discretion
Strong organizational skills with the ability to handle scanning, filing, correspondence, and other clerical tasks efficiently
Experience preparing reports, coordinating documents, and supporting formal business communications
Familiarity with billing functions, office procedures, and administrative timekeeping activities
Effective written and verbal communication skills with a detail-oriented and service-oriented approach

Job Responsibility

Provide day-to-day administrative support to executive leaders, helping manage priorities, schedules, and routine office activities
Handle confidential documents and communications with a high level of accuracy and discretion
Prepare, organize, scan, and maintain records to ensure files are accessible, current, and properly stored
Create and compile board-related materials, including assembling reports and supporting documentation for review
Coordinate outgoing correspondence, including processing certified mail and confirming timely delivery of important documents
Assist with general office and clerical functions such as document preparation, inbox coordination, and follow-up communication
Support billing and time-related administrative tasks by entering, tracking, and organizing information as needed
Maintain clear communication with internal stakeholders and external contacts to ensure a strong customer service experience

What we offer

medical, vision, dental, and life and disability insurance
401(k) plan

Executive Assistant

We are seeking a highly organized and proactive Executive Assistant. This role r...

Location

United States , Syracuse

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

3+ years of experience in an executive or administrative support role
Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
Excellent organizational, time management, and multitasking abilities
Strong written and verbal communication skills
Ability to work independently while anticipating executive needs
High level of professionalism and discretion

Job Responsibility

Manage executive calendars, including scheduling meetings, appointments, and travel arrangements
Coordinate internal and external meetings, including preparing agendas, materials, and meeting notes
Serve as a primary point of contact between executives and internal/external stakeholders
Screen and prioritize incoming communications (email, phone calls, correspondence)
Assist with preparation of presentations, reports, and confidential documents
Handle expense reporting and basic budget tracking as needed
Support special projects and ensure timely follow-through on key initiatives
Maintain a high level of professionalism, discretion, and confidentiality at all times

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Executive Assistant

The American Society of Radiologic Technologists is seeking an executive assista...

Location

United States

Salary:

Not provided

American Society of Radiologic Technologists

Expiration Date

Until further notice

Requirements

Minimum of three years of experience in an administrative position preferred
Some college, up to a bachelor's degree
Advanced experience with Microsoft Outlook and Word
Intermediate to advanced experience with Microsoft Excel, PowerPoint, SharePoint and Adobe Acrobat Pro
In addition, working knowledge of Monday.com, Canva, or JotForm is beneficial
Accuracy, attention to detail and strong oral and written communication skills
Effective interpersonal skills, including the ability to work with people of influence
Ability to multitask, prioritize appropriately and follow directions
Advanced organizational skill set
Natural desire to be proactive, build rapport and use diplomacy and tact

Job Responsibility

Provide general and high-level administrative duties and support to keep processes and projects updated and on target
Complete data entry, conduct research, handle information requests, prepare correspondence, create or update documents or reports, and perform other clerical duties
Assist with availability polling, schedule meetings, reserve resources, and gather, update and distribute meeting materials
Attending meetings to assist with facilitation, overseeing meeting minutes, taking notes and assisting with document revisions
Create, use, and maintain standard operating procedures and work instructions that result in functions being well organized, documented and completed accurately per established departmental policies and procedures
Suggest process improvements to streamline work and eliminate gaps and redundancies
Communicate, train and support cross-departmental initiatives and provide guidance to peers
Provide back-up support for other staff as required

What we offer

100% employer-paid premiums for medical, dental, vision, life insurance, short- and long-term disability, and identity theft protection for employees
Generous 401(k) plan with company match
Vacation, sick time and holiday pay
Community volunteer paid time off
Tuition reimbursement and opportunity for professional development

Fulltime

Executive Assistant

Are you an experienced Executive Assistant looking for a stimulating new challen...

Location

Canada , Saint-Léonard

Salary:

75000.00 - 85000.00 CAD / Year

Randstad

Expiration Date

July 20, 2026

Requirements

Minimum of 10 years of experience in an Executive Assistant role or similar
Excellent writing and communication skills in both French and English
College or university degree in business administration or a related field
Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Demonstrated ability to manage stress and multiple priorities
Previous experience in the industrial sector (an asset)

Job Responsibility

Manage complex executive calendars and coordinate strategic meetings
Act as the primary point of contact between executive management and external partners
Prepare and proofread documents, reports, and presentations in both French and English
Organize business travel and related transportation logistics
Monitor administrative files and ongoing special projects
Collaborate closely with other business administration departments
Ensure deadlines are met and strictly maintain the confidentiality of sensitive information

What we offer

Competitive salary between $75,000 and $85,000, depending on experience
Comprehensive group insurance program
Employer RRSP contribution to secure your financial future
Free on-site parking available in Montreal
Stable work environment within a renowned industrial SME

Fulltime

Executive Assistant

Are you a highly sophisticated, proactive Executive Assistant who thrives on kee...

Location

Australia , Box Hill

Salary:

75.00 AUD / Hour

Randstad

Expiration Date

June 27, 2026

Requirements

Tertiary qualification in Business Administration (or a related discipline) and/or equivalent combination of substantial experience supporting a senior corporate leader or executive
Proven experience working within a State Government department, agency, or public sector environment, with a solid understanding of government protocols, reporting timelines, and compliance structures
Extensive experience managing the office of a senior executive within a complex or large-scale organizational structure
Flawless written and verbal communication skills with a proven track record of creating quality business plans, executive correspondence, and board-ready reports
Highly developed organizational skills with the ability to manage competing demands, multitask, and pivot quickly under pressure without sacrificing quality
Demonstrated ability to build trust, consult, and collaborate effectively with people at all levels, from peer administrative networks to C-suite and government executives
Self-motivated and highly organized with the capability to work independently, handle highly sensitive information, and maintain absolute confidentiality
Advanced computer literacy across standard office systems, enterprise databases, and financial tracking systems, alongside an openness to leveraging emerging technologies to improve administrative functions

Job Responsibility

Lead the administrative operations of the CEO's office, ensuring successful business performance and alignment with strategic objectives
Oversee the CEO's complex diary, schedule high-priority meetings, resolve scheduling clashes, and strategically allocate time for meeting preparation and report reviews
Provide end-to-end support for executive and board-level committees, including coordinating inputs, preparing agendas, taking precise minutes, maintaining version control, and diligently following up on action registers
Coordinate, compile, and proofread sophisticated business reports, committee papers, presentations, and proposals gathered from multiple senior sources
Ensure business processes comply with quality frameworks, timelines, and organizational policies
Act as the primary gatekeeper and key liaison point for internal and external stakeholders, providing exemplary service, maintaining strict confidentiality, and representing the CEO's office with the utmost professionalism
Regularly identify and implement process improvements within administrative and filing systems to optimize workflow efficiency and data accessibility

What we offer

plus super

Executive Assistant

Robert Half Talent Solutions is representing a local organization that is are lo...

Location

United States , Allentown

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 3 years of experience providing direct support to senior executives, leadership teams, or comparable business functions
Strong organizational skills with the ability to manage shifting deadlines, multiple assignments, and competing priorities
Clear written and verbal communication skills suited for interaction with executives, employees, and external partners
Demonstrated ability to handle confidential matters with discretion, professionalism, and emotional maturity
Proficiency with Microsoft Office applications such as Outlook, Excel, PowerPoint, and Word
experience with Google Workspace is also valued
Familiarity with benefits administration, including exposure to benefits coordination, leave of absence support, COBRA administration, or compensation and benefits activities
Ability to adjust quickly in a fast-paced setting, solve problems independently, and maintain a high level of accuracy
Previous experience in a small or mid-sized business environment is preferred

Job Responsibility

Oversee executive calendars by arranging meetings, managing schedule changes, and coordinating travel plans to keep leadership aligned and prepared
Draft, format, and refine business correspondence, reports, presentations, and other materials needed for internal and external communication
Support meetings from planning through follow-up by preparing agendas, recording key discussion points, and monitoring completion of next steps
Safeguard sensitive company and employee information while handling requests with professionalism, discretion, and sound judgment
Manage several priorities at once, ensuring time-sensitive assignments, administrative tasks, and leadership requests are completed efficiently
Contribute to cross-functional projects and operational efforts that help departments stay organized and meet business objectives
Plan and coordinate leadership gatherings, team events, and off-site sessions, including logistics, materials, and scheduling details
Review administrative workflows and recommend practical improvements that increase efficiency and reduce delays
Provide support for benefits-related activities such as coordination of employee benefit programs, leave administration, and COBRA-related processes as needed

What we offer

medical insurance
vision insurance
dental insurance
life insurance
disability insurance
401(k) plan

Fulltime

Executive Assistant

Are you an experienced administrative detail oriented who thrives in a fast-pace...

Location

United States , Chesterfield

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience supporting executive leadership preferred
Strong communication and organizational skills
Proficiency in Microsoft Office Suite and digital collaboration tools
Ability to multitask, prioritize, and adapt in a rapidly changing environment
Experience with process improvements and technology platforms is a plus
Discretion and professionalism in handling sensitive information

Job Responsibility

Manage calendars, schedule meetings, and coordinate travel arrangements for executives
Prepare and proofread correspondence, presentations, and reports
Serve as a point of contact between executives, staff, and external partners
Support workflow automation initiatives across teams
Organize and maintain confidential files and records
Assist with event planning and logistics for internal and external meetings
Anticipate needs and perform special projects as assigned

What we offer

Competitive compensation and benefits
Career growth and advancement opportunities
Medical, vision, dental, and life and disability insurance
Enrollment in company 401(k) plan
Free online training

Fulltime

Executive Assistant

We are seeking a highly organized and proactive Executive Assistant to support l...

Location

United States , McCammon

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in an Executive Assistant, Administrative Assistant, or similar support role
Strong organizational and time management skills with the ability to manage multiple priorities
Excellent attention to detail and follow-through
Comfortable coordinating logistics, schedules, and event-related materials
Strong written and verbal communication skills
Ability to work effectively across teams and with leadership
Proficiency with standard office software and calendar management tools
Experience supporting events, conferences, or trade shows is preferred

Job Responsibility

Coordinate executive travel arrangements, including transportation, lodging, and detailed itinerary management aligned with business priorities
Assist with the planning and preparation of trade shows, conferences, and industry events, including recurring monthly event-related activities
Create, organize, and track event collateral such as brochures, handouts, and promotional materials, while coordinating feedback, approvals, and production timelines
Research and summarize important conference details, including attendee demographics, event agendas, and strategic relevance
Provide on-site event support as needed, including helping ensure booth readiness and preparing clear overviews of company products and services for attendees
Manage calendars and coordinate meetings, appointments, and other scheduling needs for leadership and related business activities
Provide limited scheduling support for a small trucking operation during designated coverage periods
Handle administrative follow-up, maintain organized documentation, and support special projects to help keep daily operations running smoothly

Parttime

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