CrawlJobs Logo
Personify Health Logo Personify Health · Office Administration

Executive Assistant

United States, Newark Employment contract 100000.00 - 115000.00 USD / Year · Job Posted June 15, 2026
Apply Position
Job Link Share

Job Description

Personify Health is seeking a highly organized, proactive, and detail-oriented Executive Assistant to support senior executive leaders within our organization. This role is responsible for managing priorities, coordinating logistics, and ensuring leaders are prepared and positioned to focus on strategic business objectives. The ideal candidate thrives in a fast-paced environment, anticipates needs before they arise, exercises sound judgment, and excels at building strong relationships across all levels of the organization. This individual will serve as a trusted partner to executive leadership while helping drive alignment, communication, and execution across key initiatives and stakeholders. This is a hybrid position based in Short Hills, New Jersey, requiring an on-site presence 1–2 days per week. Occasional travel may be required to support leadership meetings, company events, and business priorities.

Job Responsibility

  • Manage complex executive calendars, coordinate domestic and international travel, and help prioritize competing demands
  • Help executive leaders stay organized and prepared by coordinating meeting logistics, organizing notes and materials, tracking action items, and supporting follow-up activities
  • Plan and facilitate executive meetings, leadership team discussions, offsites, and company events
  • Serve as a key liaison between executive leaders, employees, board members, private equity partners, external stakeholders, and other Executive Assistants across the organization
  • Manage expense reports, travel arrangements, budget tracking, and administrative workflows
  • Provide coordination and logistical support for executive meetings, leadership team gatherings, customer visits, board meetings, and company events

Requirements

  • 5+ years of experience supporting C-suite executives, Presidents, or senior business leaders in a fast-paced environment
  • Demonstrated experience managing complex calendars, travel arrangements, and executive priorities
  • Experience supporting multiple executives and balancing competing priorities
  • Exceptional organizational skills with strong attention to detail and follow-through
  • Strong written and verbal communication skills with a professional executive presence
  • High emotional intelligence and the ability to build credibility and trust with senior leaders and stakeholders
  • Proven ability to handle highly confidential information with discretion and sound judgment
  • Strong problem-solving skills and the ability to anticipate needs before they arise
  • Willingness to travel occasionally as needed to support executive and business priorities

What we offer

  • Comprehensive medical and dental coverage through our own health solutions
  • Mental health support and wellness programs
  • Retirement planning support
  • Basic Life and AD&D Insurance plus Short-Term and Long-Term Disability protection
  • Employee savings programs and voluntary benefits like Critical Illness and Hospital Indemnity coverage
  • Professional development opportunities
  • Mentorship from industry leaders
  • Learning budget
  • Competitive base salary
  • 10% target bonus/variable compensation
  • Unlimited PTO policy
  • Benefits effective day one
Personify Health - All Job Offers

Looking for more opportunities?

Search for other job offers that match your skills and interests.

Suggested Tags: Frontend Developer Secretary Talent Manager Salesforce Administrator Data Analyst
Similar Jobs for

Executive Assistant

8 matching positions

New

Executive Assistant

We are looking for a Freelance Executive Assistant for a luxury fashion brand at...
Location
Location
United States , New York
Salary
Salary:
35.00 - 38.00 USD / Hour
solomonpage.com Logo
Solomon Page
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Bachelor's Degree required
  • 2-5 years of administrative support experience, preferably C-Suite
  • Proficient in MS Office Suite
Job Responsibility
Job Responsibility
  • Conduct a range of assignments derived from the duties and responsibilities of the Global Chief Information Officer
  • Act as a central coordination point for the IT leadership team, supporting collaboration, alignment, and information flow across the organization
  • Proactively manage and optimize the CIO's calendar, priorities, and preparation materials to ensure focus on the highest?value initiatives
  • anticipate needs and course?correct in real time in a highly dynamic environment
  • Support planning and execution of IT town halls, leadership offsites, work related lunches/dinners, and internal engagement or social events, including agenda coordination, logistics, communications, and follow?ups
  • Prepare regular briefing packets including scorecards, data analytics, reports and presentations
  • Take meeting minutes and compile PowerPoint presentations from scratch
  • End to end ownership of complex domestic and international travel planning, including itinerary optimization, contingency planning, and expense management
  • Thrive in a fast?moving, high?visibility role that requires sound judgment, discretion, adaptability, and the ability to manage multiple priorities with minimal direction
  • Serve as a trusted partner to the CIO, handling sensitive information with absolute confidentiality and exercising strong executive presence and professionalism
What we offer
What we offer
  • medical
  • dental
  • 401(k)
  • direct deposit
  • commuter benefits
Read More
Arrow Right
New

Executive Assistant

Our client, a highly respected global nonprofit organization, is seeking an expe...
Location
Location
United States , New York
Salary
Salary:
45.00 USD / Hour
solomonpage.com Logo
Solomon Page
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 5–7+ years of experience in an Executive Assistant role supporting multiple C-suite executives
  • Demonstrated experience managing complex calendars, travel arrangements, expenses, and executive communications
  • Advanced proficiency with Microsoft Outlook and Microsoft Office Suite
  • Strong organizational skills with exceptional attention to detail and follow-through
  • Outstanding verbal and written communication skills
  • Ability to manage multiple priorities while maintaining accuracy and professionalism
  • Proven ability to work independently, exercise sound judgment, and maintain confidentiality
  • Professional, polished demeanor with strong interpersonal skills
Job Responsibility
Job Responsibility
  • Provide executive-level administrative support to three senior leaders
  • Manage complex Outlook calendars, coordinate meetings across multiple time zones, and prioritize competing scheduling requests
  • Arrange domestic and international travel through the American Express travel portal
  • Process and manage executive expense reports
  • Support Salesforce-related contracting and administrative processes
  • Coordinate meeting logistics, prepare materials, and ensure executives are well-prepared
  • Serve as a key liaison between executives, internal teams, external stakeholders, and partner organizations
  • Maintain professional presence in New York office and provide backup support
  • Handle confidential and sensitive information
  • Anticipate executive needs and proactively identify solutions
What we offer
What we offer
  • medical
  • dental
  • 401(k)
  • direct deposit
  • commuter benefits
Read More
Arrow Right
New

Executive Assistant

Boutique hotel chain is seeking a detail-oriented, highly organized, and proacti...
Location
Location
United States , New York
Salary
Salary:
Not provided
solomonpage.com Logo
Solomon Page
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Previous experience in an administrative, executive assistant, personal assistant, or related support role preferred
  • 3+ years of experience in an administrative role
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and Google Workspace
  • Excellent written and verbal communication skills with strong attention to detail
  • Experience managing calendars and scheduling using Outlook or similar platforms
  • Ability to work independently while collaborating effectively within a team environment
  • Professional demeanor, discretion, and a proactive approach to problem-solving
Job Responsibility
Job Responsibility
  • Provide direct administrative support to the owner, including calendar management, scheduling, and coordinating appointments
  • Organize and coordinate meetings, events, and travel arrangements
  • Manage day-to-day office operations, including filing, data entry, document management, and general administrative tasks
  • Respond to customer inquiries professionally and promptly, delivering exceptional customer service
  • Keep executive on time and task, and assist with meeting prep
  • Manage multi-line phone systems
  • Support office operations which includes filing, data entry and clerical tasks
  • Utilize Microsoft Office Suite and Google Workspace to support daily operations and reporting
  • Support special projects and other business initiatives as assigned
What we offer
What we offer
  • Bonus
  • Excellent Benefits
  • Fulltime
Read More
Arrow Right
New

Executive Assistant

Location
Location
United States , Oakland
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 3+ years of executive support experience preferred
  • Advanced proficiency in Microsoft Office Suite
  • Excellent written, verbal, and interpersonal communication skills
  • Strong organizational skills with the ability to manage shifting priorities
  • Demonstrated ability to maintain confidentiality and exercise sound judgment
Job Responsibility
Job Responsibility
  • Manage executive calendars, appointments, and meeting schedules
  • Coordinate domestic and international travel arrangements, itineraries, and expense reports
  • Prepare and edit correspondence, reports, presentations, and meeting materials
  • Screen and prioritize communications on behalf of executives
  • Organize executive meetings, board meetings, and special events
  • Maintain confidential files, records, and sensitive business information
  • Track follow-up items, deadlines, and key initiatives
  • Provide support on special projects and cross-functional priorities
What we offer
What we offer
  • medical, vision, dental, and life and disability insurance
  • 401(k) plan
  • Fulltime
Read More
Arrow Right
New

Executive Assistant

We are looking for an experienced Executive Assistant to support senior leadersh...
Location
Location
United States , San Francisco
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Proven experience providing executive-level administrative support in a detail-focused office environment
  • Strong calendar management skills with the ability to coordinate multiple priorities and time-sensitive commitments
  • Experience booking and managing travel arrangements, including itinerary coordination and scheduling changes when needed
  • Advanced proficiency in Microsoft Office
  • Excellent written and verbal communication skills, with the ability to prepare clear and effective meeting materials and correspondence
  • Demonstrated ability to support executive meetings and board-related activities with a high level of accuracy and professionalism
  • Strong organizational skills, attention to detail, and discretion when handling confidential information.
Job Responsibility
Job Responsibility
  • Manage complex scheduling and provide day-to-day administrative support that enables senior leaders to operate efficiently and stay focused on organizational priorities
  • Prepare high-quality reports, presentations, correspondence, and other business documents for leadership initiatives and special projects
  • Coordinate meeting and event logistics by organizing calendars, confirming attendees, assembling materials, developing agendas, and documenting follow-up notes and minutes
  • Support Board of Directors activities by planning board meetings, distributing relevant materials, maintaining accurate records, and ensuring processes align with board governance requirements and bylaws
  • Serve as a dependable point of contact between leadership, board members, and internal or external stakeholders to help communication flow smoothly
  • Monitor upcoming deadlines, commitments, and priorities for executives, anticipating needs and helping leaders prepare for conferences, meetings, and other engagements
  • Partner with colleagues to organize Executive Management Team meetings and ensure schedules, materials, and logistics are handled effectively
  • Arrange travel itineraries, bookings, and related logistics for executives while helping ensure plans run smoothly and efficiently.
What we offer
What we offer
  • medical, vision, dental, and life and disability insurance
  • 401(k) plan
  • free online training
  • Fulltime
Read More
Arrow Right
New

Executive Assistant

We are looking for an experienced Executive Assistant to support daily executive...
Location
Location
United States , Van Nuys
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 3+ years of experience supporting executives or senior leadership in an administrative capacity
  • Demonstrated ability to manage complex calendars with strong attention to timing and detail
  • Proven ability to organize executive meetings and support related logistics
  • Strong verbal and written communication skills with a detail-oriented and discreet approach
  • Ability to work independently, stay organized, and manage multiple priorities effectively
Job Responsibility
Job Responsibility
  • Manage and strategically optimize Executives calendar, priorities, and daily workflow to ensure high-impact business goals are consistently met
  • Drive execution by tracking leadership discussions, improving communication flow, and ensuring timely follow-through across teams and store locations
  • Conduct research and build clear, actionable reports and proposals to support business decisions, operational improvements, and competitive insights
  • Support operations through vendor management, purchasing, and process improvements while contributing ideas to enhance overall business performance
  • Provide hands-on support across administrative, technical, and occasional personal tasks, demonstrating strong problem-solving, organization, and adaptability in a fast-paced environment
What we offer
What we offer
  • medical insurance
  • vision insurance
  • dental insurance
  • life insurance
  • disability insurance
  • 401(k) plan
  • Fulltime
Read More
Arrow Right
New

Executive Assistant

I'm partnering with the founder of a fast-growing, global business who is lookin...
Location
Location
United Kingdom , Sheffield
Salary
Salary:
40000.00 - 45000.00 GBP / Year
https://www.office-angels.com Logo
Office Angels
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Is highly organised and solution-focused
  • Thrives in a fast-paced, evolving environment
  • Is excited by the opportunity to build and shape a brand-new role
  • Being locally based in Sheffield is essential
Job Responsibility
Job Responsibility
  • Managing complex international diaries
  • Inbox management and prioritisation
  • Creating high-quality presentation decks
  • Working on ad hoc projects
  • Acting as a right-hand support to the founder
  • Fulltime
Read More
Arrow Right
New

Executive Assistant

This Company, located in South Auckland, is well known for providing freight and...
Location
Location
New Zealand , Auckland
Salary
Salary:
Not provided
parkerbridge.nz Logo
Parker Bridge
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Previous EA minimum 4-5 years in a busy commercial environment -warehouse/distribution/transport/freight - desirable
  • Excellent communication skills both written and verbal
  • Well-versed with Excel and other MS Suite products
  • Professional with strong business acumen
  • Great attention to detail with a can-do attitude
Job Responsibility
Job Responsibility
  • Overall administrative support to the CEO
  • Diary management, reporting, bookings and accommodation, travel arrangements
  • Organising company events as required
  • Maintaining records, following policies and procedures
  • Keep the office running smoothly and efficiently
  • Assisting with general ad hoc administrative tasks
What we offer
What we offer
  • Competitive salary
  • Vibrant team culture
  • Modern offices + car park
  • Growth and development potential
  • Stable employment long term employment
  • Fulltime
Read More
Arrow Right