CrawlJobs Logo
Robert Half Logo Robert Half · Office Administration

Executive Assistant

United States, Atlanta · Job Posted March 26, 2026
Apply Position
Job Link Share

Job Description

We are seeking a highly organized, proactive, and detail‑oriented Executive Assistant to provide dedicated administrative support to senior leadership. This role requires exceptional communication skills, strong scheduling and coordination abilities, and the capacity to manage priorities in a fast‑paced environment. The ideal candidate has recent experience supporting executives and thrives in a role that requires problem‑solving and professional judgment.

Job Responsibility

  • Manage complex calendars, schedule meetings, coordinate travel, and maintain executive agendas
  • Act as a primary point of contact between leadership, internal teams, and external partners
  • Prepare meeting materials, draft correspondence, and manage email communications on behalf of leadership
  • Track follow-ups, deadlines, and deliverables to ensure executive priorities stay on schedule
  • Organize and support executive-level meetings, including preparing agendas, taking minutes, and distributing action items
  • Handle confidential information with the highest degree of discretion
  • Assist with project coordination, research, and preparation of presentations or reports (non‑financial)
  • Maintain organization of executive documents, digital files, and task lists
  • Anticipate executive needs and proactively remove administrative barriers

Requirements

  • 3+ years of recent experience as an Executive Assistant, Administrative Assistant, or similar support role
  • Proven experience supporting senior-level leaders in a corporate or fast-paced environment
  • Strong proficiency in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel for basic tasks only)
  • Excellent written and verbal communication skills
  • Outstanding time-management and organizational abilities
  • Demonstrated ability to prioritize multiple tasks and adjust to shifting deadlines
  • High level of professionalism, discretion, and interpersonal tact
  • Ability to work independently and take initiative without constant direction

Nice to have

  • Experience coordinating executive calendars, domestic/international travel, and high-level meetings
  • Experience supporting more than one leader simultaneously
  • Familiarity with project management or collaboration tools (Teams, SharePoint, OneNote, Asana, etc.)
  • Strong problem-solving skills and the ability to anticipate needs before they arise

What we offer

  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
Robert Half - All Job Offers

Looking for more opportunities?

Search for other job offers that match your skills and interests.

Suggested Tags: Frontend Developer Secretary Talent Manager Salesforce Administrator Data Analyst
Similar Jobs for

Executive Assistant

8 matching positions

Executive Assistant

Beacon Hill has partnered with a technology company in downtown Chicago in hirin...
Location
Location
United States , Chicago
Salary
Salary:
40.00 - 45.00 USD / Hour
bhsg.com Logo
Beacon Hill
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 5+ years of experience supporting a C-level executive or high-profile individual in a blended business/personal capacity
  • Highly polished, professional demeanor with exceptional communication skills (written and verbal)
  • Proven ability to anticipate needs and operate proactively with minimal direction
  • Strong organizational skills with the ability to manage competing priorities in a fast-paced environment
  • High level of discretion and experience handling sensitive, confidential information
  • Detail-oriented with a commitment to accuracy and follow-through
  • Tech-savvy with proficiency in Microsoft Office, calendar management tools, and expense platforms
  • Flexible and adaptable, with a "no task too big or small" mindset
  • Strong problem-solving skills and ability to remain calm under pressure
  • Demonstrated ability to build trust and maintain strong working relationships
Job Responsibility
Job Responsibility
  • Provide high-level, day-to-day support to the principal across both business and personal matters
  • Manage an ever-changing calendar, prioritizing meetings, resolving conflicts, and ensuring alignment with business goals and personal commitments
  • Coordinate complex domestic and international travel, including flights, accommodations, transportation, and detailed itineraries
  • Act as a gatekeeper and liaison, fielding communications and ensuring the principal’s time is used effectively
  • Anticipate needs by staying several steps ahead-proactively preparing materials, tracking deadlines, and managing follow-ups without prompting
  • Handle confidential information with the utmost discretion and professionalism
  • Draft and manage correspondence, presentations, and documents with a polished and executive-level tone
  • Oversee personal logistics including appointments, reservations, household/vendor coordination, and special projects
  • Support business operations by assisting with meeting preparation, note-taking, and project coordination
  • Maintain organized systems for files, contacts, expenses, and key information to ensure seamless access and efficiency
  • Fulltime
Read More
Arrow Right

Executive Assistant

We are looking for an Executive Assistant to support senior leadership in a fast...
Location
Location
United States , Des Plaines
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Demonstrated experience providing high-level administrative support to executives in a dynamic business setting
  • Strong calendar management skills with the ability to coordinate complex meetings and shifting priorities
  • Experience arranging domestic and international travel, including airfare, lodging, and ground transportation
  • Proficiency in creating presentations, spreadsheets, and meeting documentation
  • Ability to manage expense reporting, records, and administrative details with a high degree of accuracy
  • Strong communication and interpersonal skills, with the ability to work effectively under pressure and maintain a positive working environment
  • Comfortable collaborating across teams and supporting company events, executive meetings, and special projects
Job Responsibility
Job Responsibility
  • Coordinate executive calendars by organizing meetings, adjusting schedules as priorities shift, and ensuring leaders have the appropriate materials in advance of each engagement
  • Monitor action items and key commitments, helping track deadlines and follow-ups so assignments are completed according to agreed timelines
  • Prepare detail-oriented presentations, spreadsheets, and business documents for leadership discussions, investor-related meetings, and company updates while maintaining accurate and current content
  • Facilitate recurring internal meetings by arranging logistics, distributing agendas beforehand, recording discussion notes, and sharing summaries after each session
  • Plan domestic and international travel arrangements, including flights, hotels, ground transportation, and related itinerary details, while maintaining travel profiles and associated logistics
  • Partner with other Executive Assistants to organize schedules and logistics for visitors and new team members, including lodging, meal coordination, and event support when needed
  • Support the planning and execution of corporate events and off-site meetings by assisting with venue coordination, audiovisual setup, catering, and other operational details
  • Maintain expense reports, time records, travel documentation, files, and corporate card information with accuracy and timeliness
  • Collaborate on Town Hall preparation by helping schedule sessions, coordinate communications, and assemble draft presentation materials for leadership review
  • Provide guidance and coaching in assigned administrative areas while contributing to additional projects across the business as needed
What we offer
What we offer
  • medical insurance
  • vision insurance
  • dental insurance
  • life insurance
  • disability insurance
  • 401(k) plan
  • Fulltime
Read More
Arrow Right

Executive Assistant

Location
Location
United States , Rancho Mirage
Salary
Salary:
29.00 USD / Hour
https://www.marriott.com Logo
Marriott Bonvoy
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Strong administrative skills and professionalism preferred
  • ability to greet persons entering the office
  • open, read, and prepare answers to routine letters
  • locate and attach appropriate files
  • take and distribute meeting minutes
  • handle and distribute incoming and outgoing mail
  • create and maintain filing systems
  • transmit information using computer, mail, or fax
  • prepare documents using word processing, spreadsheet, database, or presentation software
  • enter and retrieve information from computer databases
Job Responsibility
Job Responsibility
  • Greet persons entering the office
  • determine nature and purpose of visit and direct/escort to destination
  • open, read, and prepare answers to routine letters
  • locate and attach appropriate files to incoming correspondence
  • take and distribute meeting minutes
  • handle and distribute incoming and outgoing mail
  • create and maintain computer- and paper-based filing and organization systems
  • transmit information or documents using computer, mail, or facsimile machine
  • prepare letters, memos, and other documents using word processing, spreadsheet, database, or presentation software
  • enter and retrieve information from computer databases
  • Fulltime
Read More
Arrow Right

Executive Assistant

We are looking for an Executive Assistant to provide high-level administrative s...
Location
Location
United States , Elon College
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Demonstrated experience supporting senior leaders in an executive assistant or similar administrative role
  • Strong calendar management skills with the ability to coordinate multiple priorities and time-sensitive meetings
  • Proficiency with Microsoft Office and confidence learning and using internal technology platforms
  • Experience arranging travel, coordinating executive meetings, and managing related logistics
  • Excellent interpersonal skills with a welcoming, detail-focused, and service-oriented approach
  • Ability to work effectively as a collaborative team member in a fast-paced office setting
  • Strong organizational skills and attention to detail when handling events, approvals, and administrative processes
Job Responsibility
Job Responsibility
  • Manage complex calendars and coordinate scheduling for executive leadership, ensuring priorities are aligned and meetings run efficiently
  • Support the Associate Vice President and assist with administrative needs across a leadership team that works closely with multiple departments
  • Organize committee, trustee, and investment-related meetings, including logistics, preparation, and follow-up as needed
  • Oversee office operations by handling purchase orders, prior approvals, and other administrative processes that keep the function running smoothly
  • Plan and coordinate events, retreats, and recurring staff gatherings, including biweekly meetings and seasonal programs
  • Welcome guests and serve as a detail-oriented point of contact for visitors entering the office suite
  • Supervise and provide direction to a student worker, helping delegate routine tasks and maintain daily workflow
  • Arrange travel and related meeting logistics using Microsoft Office tools and internal scheduling or space-booking systems
  • Maintain an organized onsite presence during regular 8:00 a.m. to 5:00 p.m. business hours and respond to in-person needs throughout the day
What we offer
What we offer
  • Medical, vision, dental, and life and disability insurance
  • 401(k) plan
  • Free online training
  • Fulltime
Read More
Arrow Right

Executive Assistant

We are looking for an experienced Executive Assistant to provide high-level supp...
Location
Location
United States , Dallas
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • At least 5 years of experience in executive administration or office management, including 3 or more years directly supporting senior executives
  • Excellent written and verbal communication skills, with the ability to prepare and refine clear and effective executive correspondence
  • Strong organizational ability and close attention to detail, with a proven track record of managing multiple priorities effectively
  • Demonstrated discretion and sound judgment when working with confidential and sensitive information
  • Proactive and resourceful approach, with the interpersonal skills needed to build effective relationships across the organization
  • Ability to perform in a fast-moving environment that requires responsiveness, adaptability, and occasional availability beyond standard business hours
  • Proficiency in Microsoft Word, Excel, and PowerPoint
  • experience with Salesforce or similar platforms is an advantage
  • Paralegal experience is a plus
Job Responsibility
Job Responsibility
  • Oversee a demanding executive calendar, resolve scheduling conflicts, and align appointments with changing business priorities
  • Arrange business travel, build detailed itineraries, and manage expense documentation and related logistics from start to finish
  • Screen incoming requests, identify urgent matters, and ensure the President's attention is directed to the highest-priority issues
  • Develop presentations, briefing documents, reports, and correspondence that support executive meetings and decision-making
  • Monitor follow-up items, track commitments, and help drive timely progress on important initiatives
  • Organize leadership meetings, conferences, and internal or external events while managing logistics and communication details
  • Maintain orderly files, records, and reference materials so critical information is easily accessible when needed
  • Work closely with colleagues across departments to support smooth communication, coordination, and execution of shared priorities
  • Contribute to special assignments and provide adaptable support as business demands evolve
  • Travel occasionally in support of meetings, conferences, and company events, approximately 6 to 8 times per year
What we offer
What we offer
  • medical, vision, dental, life and disability insurance
  • company 401(k) plan
  • free online training
  • access to top jobs
  • competitive compensation
Read More
Arrow Right

Executive Assistant

Are you an experienced administrative detail oriented who thrives in a fast-pace...
Location
Location
United States , Saint Louis
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Prior experience supporting executive leadership preferred
  • Strong communication and organizational skills
  • Proficiency in Microsoft Office Suite and digital collaboration tools
  • Ability to multitask, prioritize, and adapt in a rapidly changing environment
  • Experience with process improvements and technology platforms is a plus
  • Discretion and professionalism in handling sensitive information
Job Responsibility
Job Responsibility
  • Manage calendars, schedule meetings, and coordinate travel arrangements for executives
  • Prepare and proofread correspondence, presentations, and reports
  • Serve as a point of contact between executives, staff, and external partners
  • Support workflow automation initiatives across teams
  • Organize and maintain confidential files and records
  • Assist with event planning and logistics for internal and external meetings
  • Anticipate needs and perform special projects as assigned
What we offer
What we offer
  • Competitive compensation and benefits
  • detail oriented growth and advancement opportunities
  • medical, vision, dental, and life and disability insurance
  • 401(k) plan
  • Fulltime
Read More
Arrow Right

Executive Assistant

Our client, a nonprofit performing arts institution located in Harlem, Manhattan...
Location
Location
United States , New York
Salary
Salary:
36.00 USD / Hour
bhsg.com Logo
Beacon Hill
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 5+ years of executive administrative experience, preferably supporting C-suite leadership
  • Exceptional organizational and time management skills with the ability to manage complex schedules and competing priorities
  • Strong written and verbal communication skills with experience drafting professional correspondence and executive communications
  • High level of confidentiality, discretion, and professionalism when handling sensitive information
  • Demonstrated ability to anticipate needs, solve problems, and exercise sound judgment in a dynamic environment
  • Experience coordinating Board materials, leadership meetings, or executive-level engagements
  • Strong attention to detail and commitment to accuracy in document preparation and administrative processes
  • Proficiency in Microsoft Office Suite and collaboration platforms
Job Responsibility
Job Responsibility
  • Provide high-level administrative and operational support to the Chief Executive Officer to ensure efficient management of priorities and communications
  • Manage a complex and dynamic calendar, including prioritization of meetings, scheduling adjustments, and coordination of logistics across internal and external stakeholders
  • Prepare meeting materials, briefing documents, agendas, and presentations to ensure the CEO is well-prepared for engagements
  • Draft, edit, and proofread correspondence, communications, and internal materials on behalf of the CEO
  • Manage information flow by monitoring communications, organizing documents, and ensuring timely follow-up on key matters
  • Maintain organized administrative systems including contacts, digital filing systems, shared drives, and executive records
  • Support the CEO's work with the Board of Directors and senior leadership team
  • Assist with preparation and coordination of Board and committee meetings, including assembling materials and managing timelines
  • Coordinate distribution of Board materials and ensure timely follow-up on action items
  • Support executive leadership communication and cross-departmental coordination as directed by the CEO
Read More
Arrow Right

Executive Assistant

Are you an intuitive, highly organised executive support professional with a dee...
Location
Location
Australia , Sydney
Salary
Salary:
120000.00 - 130000.00 AUD / Year
https://www.randstad.com Logo
Randstad
Expiration Date
July 05, 2026
Flip Icon
Requirements
Requirements
  • Minimum 5 years' experience as an EA or PA within a law firm environment
  • Demonstrated experience supporting law firm leaders or senior legal partners
  • High proficiency in Office 365
  • Flexibility for out-of-hours communication
Job Responsibility
Job Responsibility
  • Manage complex diary, coordinate domestic travel, and exercise judgment on incoming requests, emails, and phone calls
  • Collate and prepare board papers, agendas, and briefing materials for Management Committee and partner meetings
  • Build rapport with partners, practice leaders, prospective partners, and premium clients
  • Support end-to-end partner recruitment logistics from coordinating interviews to preparing offer documentation
  • Handle sensitive firm strategy, financial performance, and personnel information
What we offer
What we offer
  • Beautiful Sydney CBD office space
  • Highly competitive salary package
  • Opportunity to work with a respected industry leader
  • Warm, professional, and genuinely supportive culture
Read More
Arrow Right