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Robert Half Logo Robert Half · Office Administration

Executive Assistant

United States, Philadelphia Employment contract · Job Posted June 01, 2026
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Job Description

We are looking for a highly organized Executive Assistant to provide senior-level administrative and operational support to the admissions leadership team located in the Greater Philadelphia Region. This Executive Assistant contract position is well suited for a proactive individual who enjoys managing priorities, strengthening day-to-day coordination, and contributing to strategic work within a higher education environment. The role combines executive support, project coordination, and admissions-related operations, offering the opportunity to help keep initiatives moving forward while supporting a student-focused mission.

Job Responsibility

  • Coordinate executive calendars, arrange meetings, and oversee travel planning and related logistics for senior leadership
  • Develop meeting agendas, compile supporting materials, record key discussion points, and monitor completion of follow-up actions
  • Provide administrative and project support for leadership priorities, cross-functional initiatives, and partnership-related activities
  • Assist with core admissions operations, including planning for application cycles, maintaining tracking tools, coordinating organizational activities, and supporting academic or outreach programs
  • Review existing procedures, document workflows, and recommend process improvements that increase efficiency and consistency
  • Monitor team deadlines, deliverables, and open action items to help maintain progress across admissions initiatives
  • Act as a point of coordination between admissions leadership and internal partners to promote clear communication and alignment
  • Work closely with colleagues across departments and multiple locations to advance strategic efforts and enhance the student experience

Requirements

  • Bachelor's degree required
  • 2+ years of experience in administration, operations, project coordination, admissions, or a related setting
  • Demonstrated ability to manage schedules, executive meetings, and travel arrangements with strong attention to detail
  • Strong organizational, time management, written, and verbal communication skills
  • Proven ability to handle sensitive or confidential information with discretion and sound judgment
  • Proficiency with Google Workspace, Microsoft Office, Zoom, and similar business tools
  • Ability to adapt to evolving processes and technology while working effectively with cross-functional teams
  • Experience in higher education, admissions, mission-driven organizations, or familiarity with platforms such as Slate is preferred

Nice to have

Experience in higher education, admissions, mission-driven organizations, or familiarity with platforms such as Slate

What we offer

  • Medical coverage
  • Vision coverage
  • Dental coverage
  • Life insurance
  • Disability insurance
  • 401(k) plan
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