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Robert Half Logo Robert Half · Office Administration

Executive Assistant

United States, Troy Contract work · Job Posted May 20, 2026
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Job Description

We are looking for an experienced Executive Assistant to support senior leadership and ownership for a property management organization. This contract-to-permanent position is ideal for a candidate with significant experience who can keep priorities organized, communicate confidently with a wide range of stakeholders, and manage day-to-day executive support with minimal direction. The right candidate will bring strong judgment, attention to detail, and the ability to handle administrative and operational tasks in a fast-paced environment.

Job Responsibility

  • Manage complex calendars for multiple leaders, aligning meetings, appointments, and shifting priorities to keep schedules running smoothly
  • Coordinate meeting logistics, prepare materials, and help ensure leadership is organized and ready for internal and external discussions
  • Arrange business travel, including itineraries, transportation, and related scheduling details for executive team members
  • Prepare and submit expense documentation accurately and on time while maintaining organized supporting records
  • Provide administrative assistance with accounting-related tasks, helping maintain accurate documentation and timely follow-up
  • Serve as a reliable point of contact for internal teams, clients, and business partners, delivering clear and responsive communication
  • Track action items and support follow-through on key requests, helping executives stay focused on high-priority business needs

Requirements

  • At least 3 years of experience in an Executive Assistant or closely related administrative support role
  • Demonstrated ability to support multiple leaders while managing competing deadlines and changing priorities
  • Strong background in calendar coordination, meeting support, and executive scheduling
  • Experience arranging travel and handling related logistics with a high level of accuracy
  • Ability to complete expense reports and assist with administrative financial or accounting tasks
  • Excellent verbal and written communication skills with a detail-oriented approach
  • Proven ability to work independently, use sound judgment, and maintain confidentiality

What we offer

  • medical, vision, dental, and life and disability insurance
  • enrollment in company 401(k) plan
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