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Robert Half Logo Robert Half · Office Administration

Executive Assistant

United States, Walnut Creek Employment contract · Job Posted May 28, 2026
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Job Description

We are looking for an experienced and resourceful Executive Assistant to provide senior-level support in Walnut Creek, California. This fully on-site opportunity is a Contract to permanent position with a nonprofit organization that values professionalism, sound judgment, and strong follow-through. The right candidate will bring a high level of organization, technical confidence, and the ability to stay ahead of shifting priorities in a fast-moving environment.

Job Responsibility

  • Oversee a demanding executive calendar by arranging appointments, coordinating meeting schedules, and adjusting priorities as business needs change
  • Organize donor-facing meetings from start to finish, including preparing materials, managing logistics, and handling timely follow-up communication
  • Create and edit business documents, reports, presentations, and correspondence using Microsoft Office tools with accuracy and professionalism
  • Support in-person meetings and office events by arranging meals, confirming details, and ensuring spaces are prepared in advance
  • Anticipate executive needs by identifying potential conflicts, solving administrative issues early, and keeping daily operations running smoothly
  • Manage a mix of business and personal support tasks with a high degree of discretion, confidentiality, and attention to detail
  • Serve as a dependable point of coordination for communications, inquiries, and requests requiring executive awareness or action
  • Take on additional administrative duties as needed while maintaining a positive, flexible, and service-oriented approach

Requirements

  • At least 3 years of experience in an Executive Assistant role, preferably supporting senior leadership or C-level executives
  • Advanced proficiency with Microsoft Outlook, Word, Excel, PowerPoint, and Teams, along with comfort using virtual meeting platforms such as Zoom
  • Strong calendar management and meeting coordination skills in a fast-paced setting
  • Excellent written and verbal communication skills with the ability to interact effectively with donors, staff, and external contacts
  • Highly organized with strong attention to detail and the ability to manage multiple priorities effectively
  • Demonstrated initiative and sound judgment, with a track record of anticipating needs and acting proactively
  • Strong interpersonal presence, adaptability, and a strong customer service mindset

What we offer

  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
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