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Satispay Logo Satispay · Office Administration

Executive Assistant

Italy, Milan · Job Posted February 19, 2026
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Job Description

As an Executive Assistant, you will act as the primary facilitator for the executive's daily operations. This is a high-visibility role requiring a gatekeeper mentality balanced with problem-solver execution. You will be responsible for the seamless coordination of the executive professional life within the Product and Engineering organization.

Job Responsibility

  • Master Calendar & Oxygen Management – proactively managing a complex calendar for multiple executives, prioritizing high-leverage meetings while protecting deep work time
  • Lead Meeting Lifecycle & Briefing – producing daily briefing packs, attending key meetings to capture minutes, and ensuring all action items are tracked to completion across the executive team
  • Orchestrate Travel & Logistics – managing end-to-end global travel and logistics including conferences and roadshows
  • Drive Internal Operations & Culture – acting as a Program Manager to ensure company-wide deadlines are met and organizing internal All-Hands, team ceremonies, and celebrations
  • Collaborate on Executive Material – ensuring the executive has all necessary decks, data reports, and PowerPoint presentations ready 24 hours before they are needed
  • Handle Administrative Operations – handling expense reporting, procurement requests, document management, and other operational tasks that keep things running efficiently

Requirements

  • Proven Executive Support Experience – 5-7 years in a high-pressure support or operations role, ideally within scale-up tech, finance, or consultancy environments
  • Anticipation & Strategic Thinking – ability to solve conflicts or logistical issues proactively
  • Tools & AI Proficiency – mastery of Google Suite, Slack, and Notion, and proficiency in using AI to optimize workflows
  • Strong Communication & Discretion – fluent in Italian and English, can maintain absolute confidentiality regarding sensitive financial or board-level data
  • Flexibility & Ownership – full flexible approach, willingness to go the extra mile, ready to be on-site as required to support the team

What we offer

  • Unlimited paid time off
  • Psychological support & mental health webinars with Serenis
  • Extended parental leave
  • Childcare leave
  • Professional development programmes
  • Internal mobility program
  • Language classes with Preply
  • Internal workshops & training
  • Stock Option Plan (with additional grants often provided based on performance)
  • International relocation support
  • Competitive salary
  • Flexible Benefit budget
  • Meal vouchers
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