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Robert Half Logo Robert Half · Office Administration

Executive Assistant

United States, Mandeville · Job Posted June 15, 2026
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Job Responsibility

  • Oversee a dynamic executive calendar by arranging appointments, balancing shifting priorities, and preventing conflicts before they affect planned commitments
  • Prepare and coordinate meetings from start to finish, including scheduling attendees, confirming logistics, and ensuring materials are ready in advance
  • Draft, review, and manage clear correspondence while handling confidential information with a high level of discretion and accuracy
  • Monitor incoming messages and requests, determine urgency, and ensure timely follow-up or response based on business needs
  • Organize domestic and international travel plans, including transportation, lodging, itineraries, and real-time adjustments when schedules change
  • Serve as a point of coordination for technology-related needs by troubleshooting issues, working with vendors, and helping maintain connected home and office systems
  • Manage renewals, registrations, memberships, and related administrative records while keeping time-sensitive items on schedule
  • Support financial and operational tasks such as expense tracking, invoice handling, bill payments, record upkeep, and basic account reconciliation
  • Track deliveries and shipments, follow up on delays or missing items, and resolve issues with carriers or service providers
  • Handle research assignments, personal tasks, and ad hoc projects that improve the executive's overall efficiency and day-to-day effectiveness

Requirements

  • At least 5 years of experience providing senior-level executive support, preferably to C-suite or principal leadership
  • Bachelor's degree preferred
  • comparable relevant experience may be considered in place of formal education
  • Strong command of Microsoft Office applications, Apple-based tools, and standard productivity software
  • Demonstrated success coordinating detailed travel arrangements, including international itineraries and last-minute changes
  • Proven ability to manage confidential information with sound judgment, discretion, and care
  • Working knowledge of financial administration, including expense management, invoice processing, bill pay, or basic bookkeeping tasks
  • Excellent organizational skills with the ability to manage multiple priorities accurately and efficiently
  • Experience with administrative support tools such as QuickBooks, calendar management platforms, and general office systems

What we offer

  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
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