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Robert Half Logo Robert Half · Office Administration

Executive Assistant

United States, Richmond · Job Posted April 12, 2026
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Job Description

We are looking for a skilled Executive Assistant to provide comprehensive support to the C-suite team of a financial institution based in Richmond, Virginia. This long-term contract position requires a proactive individual capable of managing multiple responsibilities, including administrative tasks, office operations, and executive-level support. The ideal candidate will possess excellent organizational skills, the ability to handle sensitive information, and a strong capacity for independent decision-making.

Job Responsibility

  • Manage calendars for C-suite executives, ensuring efficient scheduling and prioritization of meetings and events
  • Coordinate and arrange travel plans, including booking flights, accommodations, and transportation
  • Prepare the conference room for in-person meetings, ensuring all necessary materials and arrangements are in place
  • Serve as the keyholder for company car and security badges, maintaining proper access and security protocols
  • Act as a backup for front desk administrative duties, including receptionist tasks and monitoring the sign-in sheet
  • Oversee daily office operations and address issues raised by tenants, coordinating resolutions with the landlord as necessary
  • Assist with special administrative projects and take accurate minutes during meetings
  • Make executive decisions to adjust schedules and appointments independently, without prior consultation
  • Provide general administrative support to the C-suite team, ensuring smooth day-to-day operations

Requirements

  • Proven experience as an Executive Assistant, preferably supporting senior executives
  • Strong proficiency in calendar management and scheduling
  • Demonstrated ability to coordinate and arrange complex travel plans
  • Excellent organizational skills and attention to detail
  • Ability to handle sensitive and confidential information with discretion
  • Effective communication skills, both written and verbal
  • Capable of making independent decisions and managing tasks proactively
  • Familiarity with office management practices and procedures

What we offer

  • medical, vision, dental, and life and disability insurance
  • eligible to enroll in our company 401(k) plan
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