Executive Assistant Job at Robert Half (Palo Alto)

New

Executive Assistant

Welcome to Maisa – Making AI Accountable! Maisa is building the next generation ...

Location

Spain , Manises; Madrid; Barcelona

Salary:

Not provided

Maisa

Expiration Date

Until further notice

Requirements

3–5+ years supporting founders, CEOs, or C-level executives in a high-growth startup, scale-up, technology company, consulting environment, or fast-paced corporate setting
Comfortable operating in dynamic, constantly-changing environments with ambiguity and urgency
Highly organised, proactive, and able to anticipate needs before they arise
Strong prioritisation instincts — you know what matters, what can wait, and what needs action now
Outstanding written and verbal communication in both English and Spanish
Discreet, trustworthy, and professional when handling sensitive information
Solutions-oriented: you flag problems with recommendations, not just issues
Passionate about people, culture, and building something meaningful
Valencia-based preferred

Job Responsibility

Act as right-hand support to the CEO, with additional coordination across the executive leadership team
Protect leadership time by managing complex, multi-time-zone calendars, priorities, and high-volume inboxes with autonomy
Coordinate domestic and international travel, including flights, hotels, ground transport, and visa logistics
Prepare briefing notes, board materials, presentations, agendas, and meeting follow-ups
Serve as a trusted point of contact for internal and external stakeholders
Lead high-impact operational and strategic projects on behalf of the executive team
Support employer branding and culture by co-leading engagement events, offsites, and milestone celebrations
Be a key presence in our offices, working on-site when needed

What we offer

Competitive compensation package
Opportunity to work directly with founders and senior leadership
High ownership, visibility, and impact across the business
International team working at the frontier of AI
A key role in shaping our Valencia hub and company culture
The chance to help build the future of agentic process automation

Fulltime

New

Executive Assistant

Personify Health is seeking a highly organized, proactive, and detail-oriented E...

Location

United States , Newark

Salary:

100000.00 - 115000.00 USD / Year

Personify Health

Expiration Date

Until further notice

Requirements

5+ years of experience supporting C-suite executives, Presidents, or senior business leaders in a fast-paced environment
Demonstrated experience managing complex calendars, travel arrangements, and executive priorities
Experience supporting multiple executives and balancing competing priorities
Exceptional organizational skills with strong attention to detail and follow-through
Strong written and verbal communication skills with a professional executive presence
High emotional intelligence and the ability to build credibility and trust with senior leaders and stakeholders
Proven ability to handle highly confidential information with discretion and sound judgment
Strong problem-solving skills and the ability to anticipate needs before they arise
Willingness to travel occasionally as needed to support executive and business priorities

Job Responsibility

Manage complex executive calendars, coordinate domestic and international travel, and help prioritize competing demands
Help executive leaders stay organized and prepared by coordinating meeting logistics, organizing notes and materials, tracking action items, and supporting follow-up activities
Plan and facilitate executive meetings, leadership team discussions, offsites, and company events
Serve as a key liaison between executive leaders, employees, board members, private equity partners, external stakeholders, and other Executive Assistants across the organization
Manage expense reports, travel arrangements, budget tracking, and administrative workflows
Provide coordination and logistical support for executive meetings, leadership team gatherings, customer visits, board meetings, and company events

What we offer

Comprehensive medical and dental coverage through our own health solutions
Mental health support and wellness programs
Retirement planning support
Basic Life and AD&D Insurance plus Short-Term and Long-Term Disability protection
Employee savings programs and voluntary benefits like Critical Illness and Hospital Indemnity coverage
Professional development opportunities
Mentorship from industry leaders
Learning budget
Competitive base salary
10% target bonus/variable compensation

Fulltime

New

Executive Assistant

We are seeking a highly organized and proactive Executive Assistant to support s...

Location

United States , Falls Church

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Minimum of 5 years of administrative experience supporting C-level executives
Excellent written and verbal communication skills
Proficiency in Microsoft Office Suite and Concur
Experience coordinating complex travel arrangements
Ability to prepare board materials and support board meetings
Skilled in taking accurate and detailed meeting minutes
Strong attention to detail and ability to multitask in a fast-paced environment
Ability to exercise discretion and maintain confidentiality

Job Responsibility

Manage complex calendars, appointments, and scheduling for executives
Coordinate travel arrangements, itineraries, and expense reports
Prepare reports, presentations, and correspondence
Serve as a liaison between executives, internal teams, and external stakeholders
Organize meetings, take notes, and follow up on action items
Maintain confidential files and sensitive business information
Support special projects and administrative initiatives as needed

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

New

Executive Assistant

I'm partnering with the founder of a fast-growing, global business who is lookin...

Location

United Kingdom , Sheffield

Salary:

40000.00 - 45000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Is highly organised and solution-focused
Thrives in a fast-paced, evolving environment
Is excited by the opportunity to build and shape a brand-new role
Being locally based in Sheffield is essential

Job Responsibility

Managing complex international diaries
Inbox management and prioritisation
Creating high-quality presentation decks
Working on ad hoc projects
Acting as a right-hand support to the founder

Fulltime

New

Executive Assistant

We are seeking a polished and highly organized Executive Assistant to provide hi...

Location

United States , Westwood

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience as an Executive Assistant or in high-level administrative support preferred
Strong proficiency in Microsoft Office, including Word, Excel, Outlook, and PowerPoint
Excellent written and verbal communication skills
Strong organizational skills and attention to detail
Ability to manage multiple priorities and meet deadlines
Professional demeanor and strong interpersonal skills
High level of discretion when handling confidential information
High school diploma required
associate's or bachelor's degree preferred

Job Responsibility

Provide high-level administrative support to executive leadership
Manage complex calendars, meetings, and appointment scheduling
Coordinate travel arrangements, itineraries, and expense reporting
Prepare correspondence, presentations, reports, and other documents
Screen calls, emails, and inquiries and respond or route appropriately
Organize meetings, take notes, and follow up on action items
Maintain confidential files, records, and sensitive information
Serve as a liaison between executives and internal or external stakeholders
Support special projects and assist with office coordination as needed

What we offer

medical, vision, dental, and life and disability insurance
401(k) plan

New

Executive Assistant

Our client is seeking a polished, proactive, and highly organized Executive Assi...

Location

United States , Del Mar

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

4+ years of experience in an Executive Assistant or senior administrative support role
Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint
Excellent written and verbal communication skills
Strong organizational skills and attention to detail
Ability to multitask and manage competing priorities in a fast-paced environment
Professional demeanor and strong interpersonal skills
Experience supporting C-suite or senior-level executives
Bachelor’s degree preferred
Experience managing shifting priorities and complex scheduling needs

Job Responsibility

Manage complex calendars, appointments, and meeting coordination for executives
Arrange travel, itineraries, and expense reporting
Prepare correspondence, presentations, reports, and meeting materials
Screen calls, emails, and requests, and prioritize communications appropriately
Serve as a liaison between executives, internal teams, and external contacts
Coordinate meetings, events, and special projects
Maintain confidential records and sensitive information
Provide general administrative and operational support as needed

What we offer

Medical, vision, dental, and life and disability insurance
Enrollment in company 401(k) plan

New

Executive Assistant

We are looking for an Executive Assistant to provide high-level support to senio...

Location

United States , Bryan

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Demonstrated experience supporting senior executives in a high-level administrative or executive assistant capacity
Strong calendar management skills with the ability to prioritize competing requests and changing deadlines
Proven ability to arrange and coordinate travel with strong attention to detail
Excellent written and verbal communication skills for preparing executive-facing materials
Experience coordinating executive meetings and managing logistics for high-visibility events
Strong organizational skills with the ability to manage multiple assignments independently
Ability to work with confidential information using sound judgment and professionalism.

Job Responsibility

Oversee complex executive calendars by balancing meetings, strategic priorities, travel plans, and shifting business needs
Anticipate scheduling and administrative obstacles early and take action to keep leadership activities on track
Draft, proofread, and refine presentations, reports, correspondence, and briefing materials for executive review
Coordinate travel logistics and related arrangements to support efficient and seamless executive itineraries
Organize leadership meetings, board sessions, retreats, and special events, including agendas, materials, notes, and follow-up items
Serve as a central point of contact between executives, internal teams, and external partners to maintain clear communication and alignment
Handle confidential information with a high level of professionalism, accuracy, and discretion
Support planning efforts and special projects tied to leadership goals and organizational priorities
Recommend and coordinate improvements to executive administrative workflows and support processes across the organization.

What we offer

Medical
vision
dental
life and disability insurance
401(k) plan
free online training

Fulltime

New

Executive Assistant

We are seeking an experienced Executive Assistant to join our Energy & Resources...

Location

Australia , Perth

Salary:

Not provided

Stantec

Expiration Date

Until further notice

Requirements

Demonstrated 5 years' experience in a similar role, with specific experience supporting C-Level executives
Demonstrated experience working within a large corporate environment, ideally within a global organisation
Advanced skills in MS Office, particularly in PowerPoint & Excel
Strong written and verbal communication skills, with the ability to engage professionally with a range of stakeholders
Demonstrated ability to manage competing priorities, exercise discretion, and work effectively under pressure
A proactive and solutions-focused approach with strong organisational and problem-solving skills
High levels of professionalism, emotional intelligence, and confidentiality
The ability to build collaborative relationships and work effectively across all levels of an organisation

Job Responsibility

Managing complex diaries, travel arrangements, meetings, and day-to-day executive support requirements for the Regional Director
Acting as a key point of contact for internal and external stakeholders, facilitating communication and supporting effective leadership engagement
Preparing presentations, reports, correspondence, meeting documentation, and other executive communications
Providing administrative support including expense reconciliations, invoice processing, record management, and tracking of leave and travel activities
Proactively managing competing priorities, anticipating upcoming commitments, and ensuring tasks and actions are completed efficiently and confidentially

What we offer

Flexible start and finish times
Hybrid and part-time options
Paid parental leave (14 weeks full pay or option to take it at half pay equivalent)
Career development through mentoring, training, and leadership pathways
Inclusive employee networks like Women@Stantec and Pride@Stantec
Salary packaging and salary continuance insurance
Mental health and wellbeing support, including EAP
Recognition programs and service awards

Parttime

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