Executive Assistant

• Provide comprehensive administrative support to the HR department, including scheduling meetings and managing calendars
• Assist with the recruitment process by coordinating interviews, posting job openings, and managing candidate communications
• Organize and facilitate employee orientations, ensuring all necessary documentation is completed and filed appropriately
• Perform data entry tasks with accuracy, including updating records and maintaining databases
• Handle clerical duties such as scanning, filing, and maintaining organized records
• Coordinate travel arrangements and book accommodations for executives and team members as needed
• Communicate with internal teams and external clients, ensuring a positive and efficient experience
• Support the planning and execution of executive meetings, including preparing agendas and taking minutes
• Maintain familiarity with human resources software and tools to streamline administrative processes
• Proactively identify opportunities to improve efficiency and organization within the department

• Proven experience in administrative support or a related role
• Strong organizational skills with the ability to manage multiple tasks and deadlines
• Excellent communication skills, both written and verbal, with a detail-oriented approach
• Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook
• Ability to handle sensitive information with discretion and maintain confidentiality
• Familiarity with scheduling and calendar management tools
• A proactive attitude and willingness to learn new processes and tools

Bilingual in English and Spanish is preferred but not required

• medical
• vision
• dental
• life and disability insurance
• company 401(k) plan