Executive Assistant, Robert Half

Robert Half

Location:
United States, Inver Grove Heights

Category:
Office Administration

Contract Type:
Not provided

Salary:

Not provided

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Job Description:

We are looking for a skilled Executive Assistant to provide high-level administrative and operational support to senior executives in a fast-paced environment. This Contract position is based in Minnesota, and requires exceptional organizational abilities, proactive problem-solving skills, and the capability to manage multiple priorities effectively. The ideal candidate will play a pivotal role in streamlining executive workflows and fostering productive interactions across internal and external stakeholders.

Job Responsibility:

Manage executive calendars, coordinate schedules, and organize meetings to optimize time and ensure seamless operations
Arrange and oversee travel logistics, including booking flights, accommodations, and transportation, while ensuring cost-effective solutions
Prepare, edit, and review reports, presentations, and communications to ensure accuracy and alignment with organizational objectives
Serve as a liaison between executives and internal teams, facilitating collaboration and supporting key projects and initiatives
Maintain company records and information systems with precision, ensuring compliance with policies and procedures
Analyze data and compile insights to support informed decision-making by senior leadership
Represent executives in meetings or events as needed, ensuring consistent messaging and timely follow-up on action items
Identify and implement improvements to administrative processes to enhance efficiency and effectiveness
Assist with expense reporting and reconciliation using tools such as Concur, ensuring timely and accurate submissions.

Requirements:

Proven experience in executive-level administrative support, preferably within the wholesale distribution industry
Proficiency in Microsoft Office Suite, including Outlook, Teams, PowerPoint, Excel and the system Concur
Strong skills in calendar management, travel coordination, and expense reporting
Ability to manage multiple priorities and meet deadlines in a dynamic environment
Exceptional written and verbal communication skills, with attention to detail
Demonstrated ability to maintain confidentiality and act with discretion
Familiarity with tools like Concur for expense management and reporting
Strong problem-solving and organizational abilities, with a proactive approach to tasks.

What we offer:

Medical insurance
Vision insurance
Dental insurance
Life insurance
Disability insurance
401(k) plan
Free online training.

Additional Information:

Job Posted:
October 02, 2025

Work Type:

On-site work

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Executive Assistant