Executive Assistant

• Provide high-level executive support to the Group Executive
• Coordinate complex diaries, meetings, travel, conferences and stakeholder engagements across a large, multi-disciplinary portfolio
• Prepare high-quality reports, presentations, papers and correspondence for executive, Board and Committee forums
• Coordinate the Board and Committee papers end-to-end, ensuring accuracy, governance compliance and timely submission
• Support executive and leadership meetings through agenda preparation, minute taking and action tracking
• Proactively flag priority matters and emerging risk, ensuring timely submission
• Build strong, trusted relationships with executives, senior leaders, and internal/external stakeholders
• Streamline administrative systems and processes for efficiency and effectiveness
• Maintain records and documentation in line with governance, confidentiality and compliance standards
• Support ad hoc projects and initiatives as required across the portfolio

• Minimum 5 years’ experience in senior administrative support roles
• Proven experience supporting multiple senior leaders or executives
• Demonstrated experience coordinating Board or Committee papers, governance documentation or executive submissions (highly regarded)
• Exceptional planning, coordination and time management skills
• Strong written and verbal communication skills with the ability to influence and negotiate
• High proficiency across Microsoft Office, Microsoft 365, Co-pilot (or similar) and SAP (or similar systems), digital workflow tools and enterprise communication tools
• Ability to work autonomously while collaborating effectively across teams
• A proactive, professional approach with strong ethical and discretion
• Exposure to People, Safety, Learning, Technology or enterprise corporate environments (desirable)

Exposure to People, Safety, Learning, Technology or enterprise corporate environments

• Attractive salary
• benefits and development opportunities
• Development and growth opportunities
• Access to mentoring and development programs
• Discounts on selected health insurance funds, personal travel, gyms, vehicles and retail brands
• Parental leave program and super booster