Executive Assistant Jobs

Fireworks AI

Location:
United States, San Mateo

Category:
Office Administration

Contract Type:
Not provided

Salary:

120000.00 - 150000.00 USD / Year

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Job Description:

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant (EA) to support the CEO. The ideal candidate will be a master at multitasking, communication, and discretion, with the ability to anticipate the CEO's needs and work autonomously in a fast-paced environment. This role requires strong communication, problem-solving, and multitasking skills and a willingness to go above-and-beyond to support the CEO. This role may support other executives as needed.

Job Responsibility:

Coordinate and manage the CEO’s complex schedule, including meetings, appointments, and travel itineraries
Handle and prioritize emails, calls, and other communications on behalf of the CEO
Draft responses and correspondence as needed
Prepare agendas and follow up on action items as needed
Ensure the CEO is well-prepared for meetings and events
Organize domestic and international travel, including flights, accommodations, transportation, and itineraries
Manage sensitive and confidential information with the utmost discretion and integrity
Assist with strategic projects, internal initiatives, and research tasks as directed by the CEO
Serve as the primary point of contact between the CEO and internal/external stakeholders
Complete expense reports
Handle personal tasks (as needed)
Support other executives as needed

Requirements:

Highly organized
Proactive
Detail-oriented
Master at multitasking
Strong communication skills
Discretion
Ability to anticipate needs
Work autonomously in a fast-paced environment
Strong problem-solving skills
Willingness to go above-and-beyond
Experience working in a dynamic, fast-paced industry (e.g., finance, technology, AI, startup)
Clear and upfront communicator who can comfortably operate with ambiguity
Ability to manage multiple workstreams
Detail-oriented without missing important scheduling or travel details
Ability to prioritize effectively in fast-paced, high-pressure environments
Strong written and verbal communication skills
Professional communicator
Strong interpersonal relationships

What we offer:

Meaningful equity in a fast-growing startup
Competitive salary
Comprehensive benefits package

Additional Information:

Job Posted:
December 08, 2025

Employment Type:

Fulltime

Work Type:

On-site work

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Executive Assistant