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Robert Half Logo Robert Half · Office Administration

Executive Assistant

United States, Memphis · Job Posted April 23, 2026
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Job Responsibility

  • Performs a wide variety of administrative duties to support the work of the senior executive and staff
  • Answers the telephone and screens calls, processes incoming and outgoing mail, and forwards messages and correspondence to the appropriate staff
  • Prepares requisitions and orders supplies and equipment for the office
  • assures proper functioning of office equipment
  • Reviews mail of the executive and arranges essential mail in priority action order for the senior executive
  • Assists senior executive in monitoring and controlling budget by maintaining expenses of office supplies, subscriptions, travel, etc
  • Maintains records on budget expenditures for assigned cost centers
  • Proactively creates and maintains effective workflow and communications to accomplish the work of the office which includes the handling of a variety of projects and tasks simultaneously
  • Acts as an administrative liaison for the executive and staff by making appropriate decisions in their absence
  • Maintains confidentiality, tact and respect at all times
  • Manages complex calendars, schedules and coordinates meetings and appointments and travel arrangements for the senior executive and staff
  • Manages meeting materials and documentation, including agenda planning, note taking, synthesizing outcomes, and distribution of materials as well as follow-on action items
  • Prepares and/or reviews, formats, and proofreads correspondence, reports, presentation materials, and other documents to ensure accuracy and completeness
  • Establishes and maintains efficient filing systems for departmental and confidential materials
  • Performs other job functions as requested or needed

Requirements

  • Must be proficient in the Microsoft Office program (Word, Excel, PowerPoint, and Outlook) or programs as indicated in the specific function within the department
  • Ability to understand and compose moderately complex written materials
  • Ability to type at a moderately high speed (55-65 wpm)
  • Ability to work without close supervision, exercise independent judgment, and communicate effectively with high-level personnel where tact, diplomacy, and good judgment are essential
  • Ability to operate standard office equipment
  • Ability to perform basic arithmetic calculations as would be acquired through completion of high school
  • Demonstrated interpersonal verbal and written communication skills including being proficient in spelling, punctuation, grammar, and other English language skills
  • Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
  • Strong interpersonal skills and the ability to build relationships with internal executives, other departments, and external clients or vendors
  • Ability to handle confidential information with discretion
  • Proven interpersonal skills with experience providing complex administrative support in a high-profile environment with tact and diplomacy
  • Intermediate to advanced Excel experience required

What we offer

  • Medical, vision, dental, and life and disability insurance
  • Company 401(k) plan
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