Executive Assistant Job at Robert Half (San Francisco)

New

Executive Assistant

We are looking for an experienced Executive Assistant to provide dependable supp...

Location

United States , St Paul

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Looking for an experienced Executive Assistant
Provide dependable support to senior leadership and their broader team
Highly organized, discreet individual who can manage shifting priorities, handle sensitive information with care, and work effectively in a hybrid setting
Confident making sound decisions independently, coordinates communication smoothly, and keeps daily operations running efficiently
All applicants applying for U.S. job openings must be legally authorized to work in the United States

Job Responsibility

Coordinate complex calendars, schedule meetings across time zones, and adjust priorities quickly to support executive and team needs
Prepare business documents such as reports, correspondence, meeting materials, invoices, and other administrative records with accuracy and care
Manage travel arrangements and expense activities, including domestic and international coordination through Concur and related tools
Review incoming communications and materials, identify urgency or relevance, and route information appropriately for timely follow-up
Organize and maintain files, records, and office documentation so information can be retrieved efficiently when needed
Support committee, leadership, and team meetings by creating agendas, arranging logistics, and ensuring materials are ready in advance
Handle confidential scheduling and business information with a high level of discretion, especially when supporting sensitive external activities
Assist the manager's broader team, including business development stakeholders, with administrative needs and day-to-day coordination as required

What we offer

Benefits available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance
Eligible to enroll in our company 401(k) plan

New

Executive Assistant

This is an opportunity for a proactive, highly organised professional to make a ...

Location

Cyprus , Nicosia

Salary:

Not provided

Albourne

Expiration Date

Until further notice

Requirements

Demonstrates a high level of professionalism, discretion, and integrity when handling confidential and sensitive information
3–5 years’ experience in a similar role
Strong organisational and time management skills, with the ability to manage competing priorities and tight deadlines
Excellent interpersonal and communication skills, with the ability to interact effectively with senior leadership, colleagues, and external stakeholders
Ability to work independently, exercise sound judgment, and proactively anticipate needs
Strong attention to detail and commitment to delivering high-quality and accurate work
Ability to adapt quickly in a fast-paced environment and respond effectively to changing priorities
Fluency in English, both written and verbal
Proficient in Microsoft Office (particularly Outlook, PowerPoint, Word, and Excel) and comfortable using digital collaboration and scheduling tools. MS Teams, SharePoint
Willingness to provide occasional reception or office support when required

Job Responsibility

Provides high-level administrative support to senior leadership by coordinating priorities, managing workflows, and ensuring the smooth day-to-day operation of executive activities
Demonstrates strong organisational and prioritisation skills by managing complex calendars, coordinating meetings across multiple stakeholders and time zones, and proactively resolving scheduling conflicts to optimise executive time
Coordinates meetings from planning through to follow-up, including gathering agenda items, preparing briefing materials, recording accurate minutes, and tracking action points to ensure timely completion of deliverables
Supports internal initiatives and projects by coordinating communications, tracking milestones and action items, and following up with stakeholders to ensure progress and timely completion of objectives
Organises domestic and international travel arrangements, including preparing detailed itineraries, booking transportation and accommodation, and coordinating meeting schedules and related logistics
Assists in the planning and coordination of meetings and events by managing logistics, preparing materials, coordinating participants, and supporting effective execution
Acts as a key point of contact between senior leadership, internal teams, and external stakeholders, ensuring communication is handled professionally, clearly, and efficiently
Demonstrates integrity and sound professional judgment when managing sensitive information and maintaining strict confidentiality in all matters relating to senior leadership and organisational activities
Maintains and organises executive and corporate documentation, ensuring accuracy and compliance with internal document management, retention, and data governance policies
Prepares and updates presentations, reports, and briefing materials, and assists with collating information to support reporting on departmental goals, initiatives, and progress

What we offer

Fully paid Medical and Dental Insurance for you and your dependents
Employee Assistance Program (EAP)
Provident fund Contribution
Yearly bonus dependent upon performance and company growth
Career growth and tools for ongoing learning and development
Annual bonus dependent upon performance and company growth
5 additional service recognition holidays in surplus to standard annual leave after 5 years of service
Albourne Training Days
Free office parking

Fulltime

New

Executive Assistant

We are looking for an Executive Assistant to support service operations in Wixom...

Location

United States , Wixom

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of experience in an administrative, service coordination, or similar support role
Strong ability to manage schedules, travel arrangements, and multiple priorities in a fast-paced environment
Demonstrated organizational skills with careful attention to detail and follow-through
Customer-focused approach with the ability to communicate professionally across teams and external contacts
Experience supporting meetings, calendars, facilities, or executive-level coordination is highly valued
Comfort working with service teams, coordinating logistics, and handling time-sensitive requests
Spanish language skills are a plus, but not required

Job Responsibility

Coordinate travel plans, lodging, rental vehicles, and related logistics for field service technicians to support installations, warranty work, and customer service visits
Work closely with project teams, shipping contacts, and transportation providers to confirm equipment arrival timelines and prepare crews for successful onsite work
Schedule technician coverage based on customer needs and service demands, ensuring technicians with the right experience are available when and where they are needed
Track service follow-up items after installations and field visits, then organize next steps so actions are completed on time and communicated clearly
Issue service-related orders and coordinate parts support promptly to help avoid delays in customer service execution
Partner effectively with subsidiaries, agents, and freelance service resources to maximize coverage and maintain a reliable support network
Help drive paid service activity by supporting efficient planning and responsive coordination for customer requests
Support adherence to field service safety expectations by reinforcing required policies and promoting safe work practices
Organize update and modification activities in a practical, efficient manner to align technician availability, customer timing, and operational priorities

What we offer

Medical
Vision
Dental
Life insurance
Disability insurance
401(k) plan

Fulltime

New

Executive Assistant

We are looking to hire a professional, highly-skilled executive assistant to mai...

Location

United States , Central Islip

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Strong computer (Microsoft Word, Microsoft Excel, Microsoft PowerPoint, and Microsoft Access) and Internet research skills
Excellent social skills, project coordination experience and the ability to work well with all levels of internal management and staff, as well as outside clients and vendors required
3+ years of Executive Assistant experience is preferred

Job Responsibility

Maintain various administrative duties for the executive management team in a large, dynamic organization

What we offer

Medical, vision, dental, and life and disability insurance
Company 401(k) plan
Free online training

New

Executive Assistant

We are looking for an Executive Assistant to support leadership within a real es...

Location

United States , Brooklyn

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Demonstrated experience supporting executives in an administrative or executive assistant capacity
Strong background in calendar coordination, including managing multiple priorities and schedule changes
Proven ability to arrange and oversee travel details with accuracy and efficiency
Experience coordinating executive meetings and preparing logistical support for leadership events
Excellent organizational skills with close attention to detail and follow-through
Strong written and verbal communication skills paired with sound judgment and attention to detail

Job Responsibility

Manage complex executive calendars, prioritize appointments, and resolve scheduling conflicts to keep leadership on track
Organize domestic and, when needed, broader travel logistics, including itinerary planning, reservations, and related coordination
Support meeting preparation by arranging executive sessions, confirming attendees, and ensuring materials are ready in advance
Serve as a central point of coordination for leadership activities, helping align schedules, communications, and administrative needs
Track time-sensitive commitments and follow up on outstanding items to help maintain momentum on key priorities
Handle a range of administrative tasks with discretion, accuracy, and a high level of professionalism

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

New

Executive Assistant

We are looking for an Executive Assistant to provide high-level administrative s...

Location

United States , West Windsor

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Demonstrated experience supporting senior executives or C-suite leaders in an administrative capacity
Strong background in calendar management with the ability to handle shifting priorities effectively
Proven ability to coordinate travel arrangements with accuracy and attention to detail
Experience preparing and entering expense reports using business systems or office tools
Strong communication skills and executive-level presentation suited to an executive-facing environment
Availability to work onsite on a part-time schedule from Monday through Friday with some flexibility in hours
Ability to maintain confidentiality and exercise discretion when handling sensitive information

Job Responsibility

Oversee complex executive calendars, prioritize appointments, and adjust schedules as business needs change
Arrange domestic and international travel plans, including transportation, lodging, and itinerary coordination
Prepare and submit expense documentation accurately and in a timely manner through company systems
Provide direct day-to-day administrative support to C-suite leaders, ensuring smooth coordination of meetings and commitments
Organize executive meetings by confirming logistics, managing scheduling details, and helping materials reach attendees on time
Maintain a detail-oriented approach in an onsite executive setting and support daily office coordination as needed

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Parttime

New

Executive Assistant

Robert Half is looking for an Executive Assistant to provide high-level administ...

Location

United States , Philadelphia

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 3 years of experience in an Executive Assistant or comparable administrative support position
Demonstrated success managing busy and complex calendars for senior leaders or executives
Strong organizational abilities with a careful, detail-focused approach to daily work
Clear written and verbal communication skills, with the ability to interact effectively across teams
Proven ability to manage multiple priorities, adapt quickly, and remain composed under pressure
Proficiency with Microsoft Office, Google Workspace, and digital scheduling or calendar management platforms
Strong interpersonal skills and the confidence to work with stakeholders at various levels of an organization
High degree of professionalism, discretion, and sound judgment when handling sensitive matters

Job Responsibility

Oversee executive calendars by arranging meetings, appointments, and events while ensuring time is allocated in line with organizational priorities
Evaluate incoming scheduling requests, set appropriate priorities, and resolve conflicts quickly and professionally
Maintain short- and long-range schedules, providing timely updates and reminders to support daily, weekly, and monthly planning
Coordinate virtual and onsite meetings, including securing space, confirming logistics, and preparing supporting materials
Adjust calendars as priorities shift, responding promptly to urgent requests and last-minute changes
Organize travel plans and build itineraries that align smoothly with executive schedules and business commitments
Prepare leaders for meetings by assembling agendas, gathering documents, and following up on outstanding action items
Handle confidential communications and sensitive information with discretion, accuracy, and professionalism

What we offer

Medical, vision, dental, and life and disability insurance
Eligibility to enroll in company 401(k) plan

Fulltime

New

Executive Assistant

We are looking for a new executive assistant to support our executive team. You ...

Location

United States , Mendota Heights

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience as an executive assistant supporting C-Suite level leaders
In-depth understanding of entire MS Office suite
High school diploma
Ability to organize a daily workload by priorities
Must be able to meet deadlines in a fast-paced quickly changing environment
A proactive approach to problem-solving with strong decision-making skills
Professional level verbal and written communications skills
Experience as a virtual assistant

Job Responsibility

Preparing financial statements, reports, memos, invoices letters, and other documents
Answering phones and routing calls to the correct person or taking messages
Handling basic bookkeeping tasks
Filing and retrieving corporate records, documents, and reports
Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives
Helping prepare for meetings
Accurately recording minutes from meetings
Greeting visitors and deciding if they should be able to meet with executives
Using various software, including word processing, spreadsheets, databases, and presentation software
Reading and analyzing incoming memos, submissions, and distributing them as needed

What we offer

medical, vision, dental, and life and disability insurance
401(k) plan

Select Country

Executive Assistant

Job Description

Job Responsibility

Requirements

What we offer

Looking for more opportunities?

Executive Assistant

Executive Assistant

Executive Assistant

Executive Assistant

Executive Assistant

Executive Assistant

Executive Assistant

Executive Assistant

Executive Assistant

Our AI answers in your language