Executive Assistant

• Support the Ireland based Executive Leadership team in day-to-day schedule management
• Meeting preparation
• Expenses management
• Ad hoc work-related projects
• Primary gatekeeper for executives
• Help prioritise and communicate with internal and external stakeholders
• Coordinate and manage meetings and daily schedules
• Maintain frequently changing calendars through Google and Microsoft
• Manage expenses and submit expense reports
• Coordinate national and international travel arrangements
• Assist with internal and external events across multiple offices
• Work with stakeholder to arrange and execute team building, offsites, and social events/lunches
• Support local managers with onboarding logistics
• Supporting agenda creation & minuting of meetings including timely follow-up of action items
• Complete special work-related projects as assigned

• 3-5 years of experience supporting C-level Executives
• Experience booking travel and coordinating meetings
• Ability to apply judgment to effectively manage, prioritise & maintain complex calendars and schedules and navigate appointments
• Excellent communication skills and a passion for building relationships that bring people together
• Ability to adapt & thrive in a fast-paced, geographically dispersed, and rapidly changing environment
• Experience creating presentations
• Strong knowledge of technology operations and functions

An understanding of US healthcare is an advantage