CrawlJobs Logo
Beacon Hill Logo Beacon Hill · Office Administration

Executive Assistant

United States, New York 119000.00 - 120000.00 USD / Year · Job Posted May 13, 2026
Apply Position
Job Link Share

Job Description

Our client is seeking an experienced Executive Assistant to support the Consumer group within a large, collaborative financial services organization. This is an add‑to‑staff role created to relieve an overextended EA and provide dedicated coverage to a growing team. The environment is professional but approachable, with strong emphasis on teamwork, flexibility, and a “no job too big or too small” mentality. Hours are generally 8:30am-5:30pm with flexibility as needed, and the role follows a hybrid schedule with four days onsite.

Job Responsibility

  • Provide executive‑level administrative support to a group of approximately 10 professionals, including Managing Directors, Directors, Vice Presidents, Associates, and Analysts
  • Manage high‑volume calendar scheduling across multiple stakeholders and priorities
  • Coordinate domestic and international travel, including itineraries and real‑time changes
  • Assist with interview coordination and onboarding logistics for new hires
  • Support internal meeting logistics, preparation, and follow‑up
  • Serve as a reliable point of contact for team members and internal partners
  • Partner closely with another EA on the team to ensure seamless coverage and communication
  • Handle ad hoc administrative tasks with a proactive, team‑first mindset

Requirements

  • 5+ years of Executive Assistant experience
  • Background in financial services or similarly structured professional environments preferred
  • Strong calendar and travel coordination experience
  • Highly organized with excellent attention to detail
  • Positive attitude with a willingness to jump in and support wherever needed
  • Comfortable working with senior leaders and a range of personalities
  • Strong written and verbal communication skills
  • Bachelor’s degree preferred

What we offer

  • Up to $120K base salary
  • paid overtime
  • discretionary bonus
  • Company‑paid healthcare (multiple medical plan options
  • employee contribution required)
  • Fertility, adoption, and surrogacy benefits
  • Employee and family assistance programs (counseling, legal services, financial support)
  • Tuition reimbursement
  • Tiered PTO structure based on tenure
  • Hybrid schedule with flexibility around remote days
Beacon Hill - All Job Offers

Looking for more opportunities?

Search for other job offers that match your skills and interests.

Suggested Tags: Frontend Developer Secretary Talent Manager Salesforce Administrator Data Analyst
Similar Jobs for

Executive Assistant

8 matching positions

New

Executive Assistant

Job SummaryThe Admin Associate will be responsible for supporting day-to-day adm...
Location
Location
India , Noida
Salary
Salary:
Not provided
https://www.randstad.com Logo
Randstad
Expiration Date
August 13, 2026
Flip Icon
Requirements
Requirements
  • Exp: 1-8 Years
  • Qualification: Graduate
  • Domestic Travel - Ticket Booking, Accommodation, Pickup Drop
  • B'days, Anniversaries & Admin Work - Sending the bouquets to the house of SM & above on their wedding anniversaries
  • Dispatching wedding greetings
  • Sending Birthday mails
  • And repair maintenance work of office (if required)
  • Budget & scheme - PO checking for budget & other Parameters
  • Reports & Trackers - Provisions, Stationery Allotment
  • Organizing Meeting/Event
Read More
Arrow Right
New

Executive Assistant

Baptist Downtown is hiring an Executive Assistant for BMDA Oncology Administrati...
Location
Location
United States , Jacksonville
Salary
Salary:
Not provided
baptistjax.com Logo
Baptist Health (Florida)
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Minimum of 3-5 years of experience as an Executive Assistant or comparable position
  • Superior written and verbal communication skills
  • Strong time-management skills and the ability to organize and coordinate multiple projects
  • Proficiency in office productivity tools, with aptitude to learn new software and systems
  • Flexible and adaptable team player
  • Ability to observe strict confidentiality in all aspects of services provided
  • Ability to anticipate needs, resourcefulness and responsiveness are essential
  • HS Diploma/GED
Job Responsibility
Job Responsibility
  • Support the Medical Director
  • Plan and manage workflow to achieve clinical and administrative priorities
  • Independently manage projects as assigned
  • Support Head, Division of Surgery and Director, Breast Program to facilitate calendar and schedules
  • Manage and coordinate the Physician Onboarding process with internal resources to ensure smooth transition of new physicians to BMDACC
  • Manage calendar & events for the Medical Director
  • and Head, Division of Surgery, and Director, Breast Program
  • Oversee and manage the BMDACC Physician Onboarding process within the Baptist Health System
  • Facilitate physician recruiting efforts and scheduling as guided by Division Heads, and BHS Physician recruiting
  • Responsible for the monthly Division of Surgery and the quarterly Faculty Meetings and agenda
  • Fulltime
Read More
Arrow Right
New

Executive Assistant

Robert Half is looking to permanent a detail oriented, highly-skilled Executive ...
Location
Location
United States , Saint Louis
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Minimum of 4+ years of experience as an Executive Assistant reporting directly to senior management
  • Advanced Microsoft Office skills, with an ability to become familiar with firm-specific programs and software
  • Proficiency in collaboration and delegation of duties
  • Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities
  • Exceptional interpersonal skills
  • Friendly and detail oriented demeanor
Job Responsibility
Job Responsibility
  • Screening calls
  • Making travel and meeting arrangements
  • Preparing reports and financial data
  • Training and supervising other support staff and customer relations
What we offer
What we offer
  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
  • free online training
Read More
Arrow Right
New

Executive Assistant

We are looking for an Executive Assistant to provide high-level support for a no...
Location
Location
United States , Gardena
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Proven experience providing senior-level executive or administrative support in a fast-paced work environment
  • Strong ability to manage multiple priorities, stay organized, and maintain exceptional attention to detail
  • Advanced proficiency with Microsoft Office Suite and the ability to quickly learn organization-specific systems and software
  • Demonstrated skill in writing, editing, proofreading, and preparing effective business communications and reports
  • Experience handling confidential information with sound judgment and discretion
  • Solid project coordination and office management capabilities, including improving or supporting administrative procedures
  • Ability to interpret policies, rules, and regulations and apply them accurately in daily administrative work
  • Strong verbal communication and stakeholder service skills, including experience managing direct phone calls and coordinating with diverse audiences
  • Experience working in a nonprofit setting
Job Responsibility
Job Responsibility
  • Coordinate board and committee meeting logistics, assemble materials, update online content, attend sessions, and produce accurate meeting records
  • Deliver advanced administrative support by preparing reports, correspondence, presentations, charts, and other business documents for executive leadership
  • Maintain board policies and administrative procedure records, ensuring documents are current, properly formatted, distributed as needed, and accessible through the organization’s website
  • Manage a complex executive calendar by scheduling appointments, workshops, regular meetings, special sessions, conferences, and related activities
  • Act as a key point of contact for internal teams, public stakeholders, and external partners, while tracking follow-up items and researching requests on behalf of leadership
  • Oversee election-related documentation and submissions connected to board seats and organizational measures, keeping records complete and up to date
  • Draft and organize confidential materials, including responses tied to grievances, legal matters, evaluations, and other sensitive business records
  • Plan and support events such as forums, workshops, community presentations, dinners, and site visits, ensuring all details are coordinated effectively
  • Review forms, contracts, files, and records for accuracy, completeness, and compliance with applicable policies, procedures, and regulations
  • Monitor executive and board-related budgets, process purchasing and expense documentation, and coordinate travel arrangements, reimbursements, and supporting paperwork
What we offer
What we offer
  • Medical
  • Vision
  • Dental
  • Life and disability insurance
  • 401(k) plan
  • Fulltime
Read More
Arrow Right
New

Executive Assistant

Robert Half is looking to permanent a detail oriented, highly-skilled Executive ...
Location
Location
United States , Saint Louis
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Minimum of 4+ years of experience as an Executive Assistant reporting directly to senior management
  • Advanced Microsoft Office skills, with an ability to become familiar with firm-specific programs and software
  • Proficiency in collaboration and delegation of duties
  • Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities
  • Exceptional interpersonal skills
  • Friendly and detail oriented demeanor
Job Responsibility
Job Responsibility
  • Screening calls
  • Making travel and meeting arrangements
  • Preparing reports and financial data
  • Training and supervising other support staff and customer relations
What we offer
What we offer
  • Medical
  • Vision
  • Dental
  • Life and disability insurance
  • 401(k) plan
  • Fulltime
Read More
Arrow Right

Executive Assistant

We are looking for an experienced Executive Assistant to support senior leadersh...
Location
Location
United States , Youngstown
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Previous experience in an Executive Assistant role, ideally supporting senior or C-level leadership
  • Familiarity with telecommunications, carrier services, or a closely related business environment is preferred
  • Strong organizational skills with the ability to manage multiple priorities and deadlines effectively
  • Clear written and verbal communication skills paired with strong problem-solving ability
  • Proficiency with Microsoft Office applications, including document, spreadsheet, and presentation tools
  • Experience coordinating calendars, executive meetings, and business travel arrangements
  • Proven ability to exercise discretion, professionalism, and sound judgment in handling confidential matters.
Job Responsibility
Job Responsibility
  • Provide high-level administrative support to executive leadership, ensuring daily activities and priorities are organized effectively
  • Oversee complex calendar scheduling, coordinate meetings, and adjust plans quickly as business needs change
  • Create and refine correspondence, reports, presentations, and other materials for executive use
  • Arrange travel logistics, itineraries, and related meeting details to support business objectives
  • Serve as a point of coordination between leadership, internal departments, and external business partners
  • Monitor developments within the telecommunications and carrier services space to help leadership stay informed
  • Maintain confidentiality when managing sensitive information, executive communications, and business documentation
  • Support executive meeting preparation by organizing agendas, materials, follow-up items, and scheduling needs.
What we offer
What we offer
  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
Read More
Arrow Right

Executive Assistant

Location
Location
United States , Stamford
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 4-5 years of experience in an Executive Assistant or comparable administrative support role
  • Demonstrated background supporting senior leadership in a business environment that requires strong attention to detail
  • Strong customer service skills with the ability to interact confidently and effectively with a wide range of stakeholders
  • High level of organization and attention to detail, with the ability to manage multiple tasks effectively
  • Proficiency with Microsoft Outlook, Concur, expense reporting tools, and general administrative systems
  • Experience coordinating detailed travel plans, including complex domestic and international arrangements
  • Self-directed, dependable, and collaborative, with a proactive approach to problem-solving and execution
Job Responsibility
Job Responsibility
  • Welcome clients, guests, and internal visitors in a courteous manner while ensuring a positive onsite experience
  • Organize executive calendars by arranging meetings, confirming schedules, and helping leaders stay aligned on priorities
  • Prepare, review, and submit monthly expense reports using Concur with a high degree of accuracy and timeliness
  • Handle domestic and international travel planning, including itineraries, reservations, and related logistics
  • Oversee conference room bookings and support meeting setup to ensure spaces are ready for internal and external attendees
  • Contribute to office coordination efforts and provide administrative assistance for special projects and day-to-day operations
  • Deliver flexible administrative support as business needs arise, responding quickly to changing requests and priorities
What we offer
What we offer
  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
Read More
Arrow Right

Executive Assistant

We are looking for an Executive Assistant to support senior leadership in a fast...
Location
Location
United States , Des Plaines
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Demonstrated experience providing high-level administrative support to executives in a dynamic business setting
  • Strong calendar management skills with the ability to coordinate complex meetings and shifting priorities
  • Experience arranging domestic and international travel, including airfare, lodging, and ground transportation
  • Proficiency in creating presentations, spreadsheets, and meeting documentation
  • Ability to manage expense reporting, records, and administrative details with a high degree of accuracy
  • Strong communication and interpersonal skills, with the ability to work effectively under pressure and maintain a positive working environment
  • Comfortable collaborating across teams and supporting company events, executive meetings, and special projects.
Job Responsibility
Job Responsibility
  • Coordinate executive calendars by organizing meetings, adjusting schedules as priorities shift, and ensuring leaders have the appropriate materials in advance of each engagement
  • Monitor action items and key commitments, helping track deadlines and follow-ups so assignments are completed according to agreed timelines
  • Prepare detail-oriented presentations, spreadsheets, and business documents for leadership discussions, investor-related meetings, and company updates while maintaining accurate and current content
  • Facilitate recurring internal meetings by arranging logistics, distributing agendas beforehand, recording discussion notes, and sharing summaries after each session
  • Plan domestic and international travel arrangements, including flights, hotels, ground transportation, and related itinerary details, while maintaining travel profiles and associated logistics
  • Partner with other Executive Assistants to organize schedules and logistics for visitors and new team members, including lodging, meal coordination, and event support when needed
  • Support the planning and execution of corporate events and off-site meetings by assisting with venue coordination, audiovisual setup, catering, and other operational details
  • Maintain expense reports, time records, travel documentation, files, and corporate card information with accuracy and timeliness
  • Collaborate on Town Hall preparation by helping schedule sessions, coordinate communications, and assemble draft presentation materials for leadership review
  • Provide guidance and coaching in assigned administrative areas while contributing to additional projects across the business as needed.
What we offer
What we offer
  • Medical, vision, dental, and life and disability insurance
  • 401(k) plan
  • Free online training
  • Fulltime
Read More
Arrow Right