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Robert Half Logo Robert Half · Office Administration

Executive Assistant

United States, Madison · Job Posted March 25, 2025

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Job Description

We are seeking a highly organized and proactive Executive Assistant to support a department of up to 20 individuals. This individual will play a pivotal role in ensuring the smooth and efficient operation of daily activities within the department. The Executive Assistant will be responsible for managing administrative tasks, coordinating schedules, and acting as a point of contact for team members and senior leadership.

Job Responsibility

  • Manage complex calendars, scheduling meetings, appointments, and travel arrangements
  • Prepare and organize documents, presentations, and reports for meetings and other departmental needs
  • Serve as a liaison between department members and other internal teams
  • Assist in the preparation and organization of departmental events and activities
  • Handle confidential and sensitive information with the utmost discretion
  • Provide general administrative support, including answering calls, responding to emails, and maintaining office supplies
  • Coordinate and prioritize incoming tasks and projects for the department, ensuring timely completion

Requirements

  • Minimum of 5 years of experience in an administrative support role, preferably in a global department setting
  • Strong organizational skills with the ability to multitask and manage competing priorities
  • Excellent written and verbal communication skills
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
  • Ability to work independently and as part of a team in a fast-paced environment
  • Strong attention to detail and problem-solving skills

What we offer

  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
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