Executive Assistant

• Manage the complex calendars and schedules of multiple executives, ensuring appointments and meetings are efficiently coordinated
• Facilitate communication and collaboration with the Board of Directors, including organizing meetings and coordinating efforts with external executive search firms
• Communicate professionally with policymakers, stakeholders, and other high-level contacts on behalf of the executives
• Utilize collaboration tools like Airtable, Microsoft Teams, Loop, and Planner to streamline workflows and enhance productivity
• Provide technical assistance to executives and ensure all equipment and communication platforms are functioning effectively
• Arrange travel plans, including booking transportation and accommodations, for executives as needed
• Support the preparation and execution of executive meetings and presentations
• Serve as a reliable point of contact for internal and external inquiries, maintaining confidentiality and professionalism
• Ensure timely follow-ups and task completion by tracking and managing priorities across leadership
• Assist in streamlining communication and operations between executives and external partners

• Minimum of 3 years of experience as an Executive Assistant, preferably supporting senior leadership
• Exceptional organizational skills with the ability to manage multiple priorities and deadlines
• Strong verbal and written communication skills, with confidence in engaging high-level stakeholders
• Proficiency in collaboration tools such as Microsoft Teams, Airtable, Loop, and Planner
• Quick learner with adaptability to new technologies and processes
• Detail-oriented approach with the ability to maintain discretion in handling sensitive information
• Demonstrated ability to work collaboratively in a dynamic environment
• Experience arranging travel and coordinating executive meetings

medical, vision, dental, life and disability insurance, 401(k) plan