Executive Assistant

• Coordinate complex calendars, meetings, and appointments for executive leadership, ensuring schedules are accurate, efficient, and aligned with business priorities
• Arrange business travel from start to finish, including itinerary planning, proactive flight oversight, and fast resolution of disruptions when plans change
• Draft, format, and revise correspondence, reports, presentations, and other business documents with a high standard of accuracy and care
• Maintain organized digital and physical records so important files, contracts, and reference materials are easy to access and properly managed
• Support executives with select administrative matters, tracking follow-up items and helping ensure important tasks are completed on time
• Prepare meeting materials, capture key discussion points, and distribute clear summaries and action items to relevant stakeholders
• Serve as a reliable point of coordination across internal teams and external contacts, communicating with sound judgment
• Identify repetitive administrative processes and apply automation or AI-based tools to improve efficiency, consistency, and overall executive support
• Anticipate operational needs before issues arise, resolve scheduling or logistical conflicts quickly, and help leadership stay focused on strategic priorities

• At least 5 years of experience supporting senior executives, business principals, or C-level leaders in a fast-paced, detail-focused environment
• Strong command of Microsoft Outlook, Word, Excel, Teams, and cloud-based document management platforms
• Demonstrated ability to manage sensitive information with discretion, diplomacy, and a high level of trustworthiness
• Excellent written and verbal communication skills, with the ability to interact effectively across all levels of an organization
• Proven organizational skills with close attention to detail and the ability to manage multiple responsibilities at once
• Comfortable learning and using AI, scheduling, or workflow automation tools to streamline recurring administrative tasks
• Bachelor's degree in business, communications, finance, or a related field is preferred but not required
• Background supporting office operations, executive administration, or business functions within real estate or similarly complex industries is a plus

Background supporting office operations, executive administration, or business functions within real estate or similarly complex industries is a plus

• medical
• vision
• dental
• life and disability insurance
• 401(k) plan