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Robert Half Logo Robert Half · Office Administration

Executive Assistant

United States, Folsom · Job Posted May 09, 2026
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Job Description

We are looking for an experienced Executive Assistant to provide high-level support to senior leadership in the Greater Sacramento area. This permanent opportunity is suited for a candidate with relevant experience who can manage shifting priorities, protect confidential information, and keep daily operations running smoothly with minimal direction. The ideal candidate brings strong judgment, exceptional organization, and a forward-thinking approach to improving workflows through technology and automation.

Job Responsibility

  • Coordinate complex calendars, meetings, and appointments for executive leadership, ensuring schedules are accurate, efficient, and aligned with business priorities
  • Arrange business travel from start to finish, including itinerary planning, proactive flight oversight, and fast resolution of disruptions when plans change
  • Draft, format, and revise correspondence, reports, presentations, and other business documents with a high standard of accuracy and care
  • Maintain organized digital and physical records so important files, contracts, and reference materials are easy to access and properly managed
  • Support executives with select administrative matters, tracking follow-up items and helping ensure important tasks are completed on time
  • Prepare meeting materials, capture key discussion points, and distribute clear summaries and action items to relevant stakeholders
  • Serve as a reliable point of coordination across internal teams and external contacts, communicating with sound judgment
  • Identify repetitive administrative processes and apply automation or AI-based tools to improve efficiency, consistency, and overall executive support
  • Anticipate operational needs before issues arise, resolve scheduling or logistical conflicts quickly, and help leadership stay focused on strategic priorities

Requirements

  • At least 5 years of experience supporting senior executives, business principals, or C-level leaders in a fast-paced, detail-focused environment
  • Strong command of Microsoft Outlook, Word, Excel, Teams, and cloud-based document management platforms
  • Demonstrated ability to manage sensitive information with discretion, diplomacy, and a high level of trustworthiness
  • Excellent written and verbal communication skills, with the ability to interact effectively across all levels of an organization
  • Proven organizational skills with close attention to detail and the ability to manage multiple responsibilities at once
  • Comfortable learning and using AI, scheduling, or workflow automation tools to streamline recurring administrative tasks
  • Bachelor's degree in business, communications, finance, or a related field is preferred but not required
  • Background supporting office operations, executive administration, or business functions within real estate or similarly complex industries is a plus

Nice to have

Background supporting office operations, executive administration, or business functions within real estate or similarly complex industries is a plus

What we offer

  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
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