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Executive Assistant

https://www.roberthalf.com Logo

Robert Half

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Location:
United States , San Jose

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

We are looking for a detail-oriented and proactive Executive Assistant to support high-level executives in their day-to-day operations. This is a long-term contract position based in San Jose, California, offering an excellent opportunity to contribute to organizational success by managing schedules, coordinating travel, and ensuring seamless executive meetings. The ideal candidate will excel in organizational skills and possess the ability to handle multiple priorities efficiently.

Job Responsibility:

  • Manage and organize executive calendars to ensure optimal time management and prioritization
  • Arrange and coordinate comprehensive travel plans, including booking flights, accommodations, and transportation
  • Prepare and oversee travel itineraries to ensure smooth and efficient trips for executives
  • Schedule and facilitate executive meetings, ensuring all required materials and information are prepared in advance
  • Act as a liaison between executives and internal teams, maintaining clear and effective communication
  • Handle confidential information with discretion and professionalism
  • Support executives in preparing reports, presentations, and other key documents
  • Monitor and address incoming communications, including emails and calls, to ensure timely responses
  • Coordinate logistics for events and meetings, both on-site and virtual
  • Assist with special projects or tasks as requested by executives

Requirements:

  • Proven experience as an Executive Assistant or in a similar role supporting senior management
  • Strong organizational skills with the ability to manage multiple tasks and priorities
  • Proficiency in calendar management and scheduling software
  • Expertise in coordinating travel arrangements, including booking and itinerary planning
  • Excellent written and verbal communication skills
  • Ability to handle sensitive information with a high degree of confidentiality
  • Skilled in preparing thorough and well-organized documents, presentations, and reports
  • Familiarity with virtual meeting platforms and event coordination
What we offer:
  • medical, vision, dental, and life and disability insurance
  • eligible to enroll in our company 401(k) plan

Additional Information:

Job Posted:
March 19, 2026

Work Type:
On-site work
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