Executive assistant

• Assists General Management in the development of various files and follows up with stakeholders policies, standards and procedures
• Ensures the planning and administrative organization of the general management team
• Verifies the general management's administrative and decision-making files prior to presentation to decision-making bodies, and ensures that appropriate corrective action is taken where necessary. Ensures compliance deadlines
• Receives, filters and forwards requests submitted to General Management. Identifies emergencies and priorities. Processes requests within his/her area of responsibility
• Organizes and coordinates committees, meetings and gatherings on behalf of general management
• Analyzes correspondence, ensures follow-up and exercises the necessary control with the concerned
• Makes diary management arrangements for the General Manager and the Mayor
• Contributes to maintaining a positive work environment
• Performs all other related tasks

• A college diploma (DEC) in secretarial studies or equivalent
• Two (2) years' experience in a job that allows familiarization with the nature of the job
• Knowledge of the municipal environment (an asset)
• Knowledge of business correspondence
• Fluency in written and spoken French and English (City with bilingual status)
• Demonstrate initiative, organization, responsibility and judgment
• Analyze and find solutions to urgent and/or conflict situations
• Maintain and follow up on deadlines
• analyze and synthesize facts
• write clear, concise texts
• tactful interpersonal relations

Knowledge of the municipal environment

• Lundi au vendredi, 8h30 à 16h30
• Competitive Salary based on experience
• Defined-benefit pension plan
• Group insurance plan
• Telemedicine program
• Paid leave during the holiday season (under certain conditions)
• Bank of leaves allowing work-family conciliation measures
• Stable, quality work environment