Executive Assistant Job at Barclays (Tokyo)

Executive Assistant

Barclays

Location:
Japan , Tokyo

Category:
Office Administration

Contract Type:
Not provided

Salary:

Not provided

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Job Description:

Join the Business Support & Administration team to ensure Barclays operates smoothly and efficiently. Your contributions will include a variety of essential office services such as clerical work, secretarial duties, word processing, telecommunications, and mail services, ensuring the organisation runs seamlessly. We are seeking a highly motivated and experienced professional to join our team an Executive Assistant. In this role you will manage the executive's schedule, handling correspondence, preparing presentations and reports, and providing other administrative support to the team.

Job Responsibility:

To provide administrative and organisational support to executives, managers, or teams
To manage schedules, acting as a trusted point of contact, ensuring seamless coordination, efficient task management, and a professional presence for their assigned individuals or teams

Requirements:

Highly motivated and experienced professional
Management of executive, managers or team calendars and overseeing timely responses to meeting invitations and requests
Planning and arranging travel itineraries, including flights, accommodation and ground transportation
Proactively anticipating the needs of the executive or team, prioritising tasks, and ensuring timely completion
Management of day-to-day administrative tasks, such as expenses, maintaining filing systems, and ordering office supplies, annual leave records management, distribution list management and organisation management tasks
To perform prescribed activities in a timely manner and to a high standard consistently driving continuous improvement
Requires in-depth technical knowledge and experience in their assigned area of expertise
Thorough understanding of the underlying principles and concepts within the area of expertise
They lead and supervise a team, guiding and supporting professional development, allocating work requirements and coordinating team resources
OR for an individual contributor, they develop technical expertise in work area, acting as an advisor where appropriate
Will have an impact on the work of related teams within the area
Partner with other functions and business areas
Takes responsibility for end results of a team’s operational processing and activities
Escalate breaches of policies / procedure appropriately
Take responsibility for embedding new policies/ procedures adopted due to risk mitigation
Advise and influence decision making within own area of expertise
Take ownership for managing risk and strengthening controls in relation to the work you own or contribute to
Deliver your work and areas of responsibility in line with relevant rules, regulation and codes of conduct
Maintain and continually build an understanding of how own sub-function integrates with function, alongside knowledge of the organisations products, services and processes within the function
Demonstrate understanding of how areas coordinate and contribute to the achievement of the objectives of the organisation sub-function
Make evaluative judgements based on the analysis of factual information, paying attention to detail
Resolve problems by identifying and selecting solutions through the application of acquired technical experience and will be guided by precedents
Guide and persuade team members and communicate complex / sensitive information
Act as contact point for stakeholders outside of the immediate function, while building a network of contacts outside team and external to the organisation
Legal Right to Work in any role that you apply for
Demonstrate the Barclays Values of Respect, Integrity, Service, Excellence and Stewardship
Demonstrate the Barclays Mindset – to Empower, Challenge and Drive

What we offer:

Wellness rooms
on-site cafeterias
fitness centers
tech-equipped workstations
modern workspaces
collaborative areas
state-of-the-art meeting rooms
supportive and inclusive culture and environment
flexible working arrangements
hybrid working

Additional Information:

Job Posted:
January 25, 2026

Employment Type:

Fulltime

Work Type:

Hybrid work

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