Executive Assistant

• Coordinate complex executive calendars by organizing meetings, resolving scheduling conflicts, and allowing appropriate time for travel, transitions, and focused work periods
• Prepare materials for meetings and appointments, including logistics, directions, agendas, and supporting documents needed for smooth execution
• Arrange business travel as needed and ensure itineraries, reservations, and related details are communicated clearly and accurately
• Support outgoing executive communications by formatting documents, handling correspondence, and maintaining confidentiality at all times
• Assist with board meeting preparation through scheduling support, document organization, and readiness of presentation materials when requested
• Process expense-related activities such as invoice submission, report preparation, credit card reconciliation, and reimbursement tracking for business costs
• Refine presentations, letters, reports, and meeting notes by proofreading, making final edits, and preparing final materials for executive use
• Contribute to special projects by coordinating participants, monitoring timelines, and helping keep deliverables on track

• At least four years of experience supporting an executive office, or an associate degree with five or more years of relevant executive support experience
• Bachelor's degree preferred
• Demonstrated success managing calendars, executive meetings, and travel coordination in a high-visibility detail-oriented setting
• Strong verbal and written communication skills, with the ability to produce clear, accurate, and detail-oriented business documents
• Excellent organizational skills with the ability to manage multiple priorities and respond effectively to urgent requests
• Proven discretion in handling confidential information and exercising sound independent judgment
• Proficiency with Microsoft Office applications
• Detail-oriented, collaborative demeanor with the ability to build strong working relationships with senior leaders and external stakeholders

Bachelor's degree

• medical
• vision
• dental
• life and disability insurance
• 401(k) plan