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Beacon Hill Logo Beacon Hill · Office Administration

Executive Assistant

United States, New York 36.00 USD / Hour · Job Posted June 17, 2026
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Job Description

Our client, a nonprofit performing arts institution located in Harlem, Manhattan is looking for a Temporary Executive Assistant to cover a medical leave. This position will serve for 1-2 weeks with possibility of extension and will operate on a hybrid schedule, Tues-Thurs onsite with M/F remote. between the hours of 10am-6pm. Compensation is up to $36/hr DOE.

Job Responsibility

  • Provide high-level administrative and operational support to the Chief Executive Officer to ensure efficient management of priorities and communications
  • Manage a complex and dynamic calendar, including prioritization of meetings, scheduling adjustments, and coordination of logistics across internal and external stakeholders
  • Prepare meeting materials, briefing documents, agendas, and presentations to ensure the CEO is well-prepared for engagements
  • Draft, edit, and proofread correspondence, communications, and internal materials on behalf of the CEO
  • Manage information flow by monitoring communications, organizing documents, and ensuring timely follow-up on key matters
  • Maintain organized administrative systems including contacts, digital filing systems, shared drives, and executive records
  • Support the CEO's work with the Board of Directors and senior leadership team
  • Assist with preparation and coordination of Board and committee meetings, including assembling materials and managing timelines
  • Coordinate distribution of Board materials and ensure timely follow-up on action items
  • Support executive leadership communication and cross-departmental coordination as directed by the CEO
  • Help ensure leadership priorities and initiatives are organized, tracked, and communicated effectively
  • Coordinate executive travel and financial administrative processes
  • Arrange domestic and international travel including flights, ground transportation, hotel accommodations, and detailed itineraries
  • Prepare travel documentation and schedules to ensure efficient executive travel planning
  • Process and reconcile expenses, track reimbursements, and maintain accurate expense records in accordance with organizational policies
  • Support day-to-day administrative and operational needs related to the CEO's office
  • Serve as a professional point of contact for visitors, partners, and stakeholders interacting with the CEO's office
  • Liaise with internal teams to support efficient office procedures and ensure smooth workflow
  • Provide logistical and administrative support for CEO-led initiatives and events
  • Assist with special projects, strategic initiatives, and cross-departmental efforts as directed
  • Coordinate logistics, materials, and communications for executive initiatives
  • Provide on-site administrative support for events involving staff or Board members when needed

Requirements

  • 5+ years of executive administrative experience, preferably supporting C-suite leadership
  • Exceptional organizational and time management skills with the ability to manage complex schedules and competing priorities
  • Strong written and verbal communication skills with experience drafting professional correspondence and executive communications
  • High level of confidentiality, discretion, and professionalism when handling sensitive information
  • Demonstrated ability to anticipate needs, solve problems, and exercise sound judgment in a dynamic environment
  • Experience coordinating Board materials, leadership meetings, or executive-level engagements
  • Strong attention to detail and commitment to accuracy in document preparation and administrative processes
  • Proficiency in Microsoft Office Suite and collaboration platforms
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