Executive Assistant

• Coordinate a busy Outlook calendar by arranging appointments, confirming schedules, and ensuring meetings are planned efficiently
• Organize in-person and virtual meetings, including reserving conference space, preparing Zoom sessions, and hosting calls when needed
• Maintain organized physical and digital records by filing documents, scanning completed materials, and saving them to the appropriate shared drive locations
• Support travel planning by arranging itineraries, booking reservations, and managing related logistics as requested
• Prepare and distribute daily call tracking reports while helping keep executive communications and follow-up items in order
• Assist with insurance-related administrative work by printing application packages, preparing signature tabs, and processing issued policy documents for scanning and storage
• Create and revise business materials such as PowerPoint presentations, Word documents, and other executive-facing content
• Welcome visitors for meetings, coordinate refreshments, and handle lunch orders or reservations to ensure a positive guest experience
• Monitor and replenish office hospitality supplies, including beverages, coffee service items, and related breakroom inventory

• Proven experience supporting an executive or senior leader in an administrative or executive assistant capacity
• Strong proficiency with Microsoft Outlook, Word, Excel, and PowerPoint
• Ability to coordinate travel, meetings, catering, and calendar activity with a high level of accuracy
• Comfortable setting up and managing Zoom meetings, including hosting virtual sessions in conference room settings
• Excellent organizational skills with the ability to handle multiple tasks and shifting priorities effectively
• High attention to detail and professionalism when preparing documents, managing records, and interacting with guests
• Notary certification is helpful but not required

Notary certification

• Medical
• Vision
• Dental
• Life and disability insurance
• 401(k) plan