Executive Assistant Job at Beacon Hill (New York)

Executive Assistant

Beacon Hill

Location:
United States , New York

Category:
Office Administration

Contract Type:
Not provided

Salary:

120000.00 - 123000.00 USD / Year

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Job Description:

Our client is seeking a proactive, high‑energy Executive Assistant to support the infrastructure investment team within a global investment organization. This role is ideal for someone who thrives in a fast‑paced, international environment, enjoys heavy travel coordination and complex scheduling, and brings a positive, collaborative mindset to an established EA team. Hours are 8:30am-5:30pm, with a hybrid schedule of four days onsite and Fridays remote.

Job Responsibility:

Provide executive‑level administrative support to approximately five investment professionals, including Managing Directors, Vice Presidents, and a Director
Manage complex calendars, turning inbound emails and requests into well‑coordinated meetings
Coordinate heavy domestic and international travel, including last‑minute, multi‑country roadshows
Prepare detailed itineraries, manage time zones, and handle real‑time travel changes
Support internal and external meeting logistics, including conference rooms, materials, and scheduling
Partner closely with a global EA network to coordinate across regions and time zones
Prepare, edit, and update presentations and meeting materials
Process expense reports accurately and in a timely manner
Provide backup support to other EAs and assist with office‑wide projects and events

Requirements:

3+ years of Executive Assistant experience
Background in finance, consulting, law, or other transferable high‑pace environments preferred
Strong experience with calendar management and travel coordination
Comfortable working in an international, matrixed organization
Tech‑savvy with proficiency in Google Workspace (Gmail, Google Calendar) and common collaboration tools
Highly organized with excellent attention to detail and follow‑through
Positive, outgoing personality with strong communication skills
Bachelor’s degree required

What we offer:

100% employer‑paid medical, dental, and vision coverage
401(k) with employer match
Lunch provided in office four days per week with drinks and snacks available daily
Generous PTO package
Work‑from‑anywhere August
Global firmwide offsites and team trips

Additional Information:

Job Posted:
May 04, 2026

Employment Type:

Fulltime

Work Type:

Hybrid work

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