Executive Assistant Job at Robert Half (Eden Prairie)

Executive Assistant

Robert Half

Location:
United States , Eden Prairie

Category:
Office Administration

Contract Type:
Not provided

Salary:

Not provided

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Job Description:

Our client in the medical device industry is seeking a highly organized, proactive, and detail oriented Executive Admin to provide short-term contract support to the CEO for a 2–3 month engagement. This role requires a polished administrative detail oriented who can manage a high volume of executive-level responsibilities with discretion, urgency, and attention to detail. The ideal candidate will have experience supporting C-level leadership, preferably within a regulated, fast-paced environment such as medical device, healthcare, life sciences, or manufacturing. This individual must be comfortable handling sensitive information, coordinating complex schedules, and serving as a trusted partner to the CEO and executive team.

Job Responsibility:

Provide high-level administrative support to the CEO during a 2–3 month contract assignment
Manage a complex and frequently changing calendar, including internal meetings, external stakeholder calls, board-related meetings, and travel arrangements
Coordinate domestic and international travel, including itineraries, agendas, logistics, and expense reporting
Prepare, edit, and format correspondence, presentations, reports, meeting materials, and other executive documents
Screen and prioritize incoming communications, including emails, calls, and meeting requests
Track action items, follow-ups, and deadlines on behalf of the CEO
Support executive meetings by preparing agendas, gathering materials, taking notes, and distributing follow-up items as needed
Liaise with internal leaders, board members, investors, customers, vendors, and other external contacts in a detail oriented and confidential manner
Assist with planning and coordination of leadership meetings, offsites, and company events
Maintain confidential files, records, and sensitive business information with a high degree of discretion
Help streamline administrative processes and provide additional support to the broader executive team as needed

Requirements:

5+ years of executive administrative support experience, ideally supporting a CEO, President, or other senior executive
Prior experience in medical device, healthcare, life sciences, biotechnology, pharmaceutical, or other regulated industries preferred
Strong calendar management and travel coordination experience
Excellent written and verbal communication skills
High level of professionalism, judgment, and confidentiality
Strong organizational skills with the ability to prioritize multiple tasks in a fast-paced environment
Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint
Experience with expense reporting and virtual meeting platforms such as Zoom or Microsoft Teams
Ability to work independently, anticipate needs, and adapt quickly to changing priorities

What we offer:

medical
vision
dental
life and disability insurance
company 401(k) plan

Additional Information:

Job Posted:
May 06, 2026

Employment Type:

Fulltime

Work Type:

On-site work

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