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Randstad Logo Randstad · Office Administration

Executive Assistant

Canada, Montréal 90000.00 - 100000.00 CAD / Year · Job Posted July 06, 2026
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Job Description

Are you looking for an exciting new challenge in executive operations and strategic administration? Do you have experience navigating the fast-paced world of SaaS, technology, consulting, or private equity-backed environments? Are you looking to join a high-growth, dynamic organization that offers genuine long-term professional development beyond the scope of a traditional support role? Our client, a rapidly evolving industry leader, is seeking an Executive Assistant for their Montreal office. The ideal candidate for this position is a proactive, highly organized, and business-oriented professional with a strong sense of discretion. Acting as a trusted strategic partner to the executive leadership team, you will be at the heart of cross-functional communications, operational efficiency, and leadership coordination. If you thrive in a fast-paced environment and have a passion for business operations, this role is made for you.

Job Responsibility

  • Providing high-level executive support, including calendar management, meeting coordination, travel arrangements, and assistance with executive prioritization
  • Preparing executive briefing documents, presentations, reports, agendas, and updates intended for leadership
  • Participating in leadership meetings, documenting key action items, and ensuring follow-ups with various stakeholders
  • Supporting strategic initiatives and operational projects across multiple business functions
  • Participating in quarterly planning activities, strategic leadership meetings, and the coordination of leadership teams
  • Drafting executive communications, internal announcements, and presentation materials
  • Coordinating cross-functional initiatives and ensuring alignment across leadership teams
  • Supporting the tracking of business priorities, operational metrics, and project deliverables
  • Identifying opportunities to improve operational efficiency, communications, and internal processes
  • Maintaining a high level of confidentiality and professionalism when handling sensitive information
  • Developing strong working relationships with internal and external stakeholders
  • Gradually assuming additional operational and strategic responsibilities as part of long-term professional development within the organization

Requirements

  • Full English proficiency and professional fluency in French
  • 3 to 7+ years of experience supporting senior executives or leadership teams
  • Excellent organizational and priority management skills
  • Excellent written and verbal communication skills (French and English)
  • Ability to handle confidential information with discretion
  • Strong attention to detail and the ability to manage multiple priorities simultaneously
  • Advanced proficiency in the Microsoft Office Suite, Teams, and PowerPoint
  • Proactive approach with strong problem-solving skills
  • Ability to thrive effectively in fast-paced and constantly changing environments
  • Experience in SaaS, technology, consulting, or private equity-backed environments

Nice to have

  • Experience supporting executive operations or strategic initiatives (an asset)
  • Exposure to business operations, project management, or strategic functions (an asset)
  • Experience preparing presentations and reports intended for leadership (an asset)
  • Experience within high-growth or expanding organizations (an asset)
  • Prior exposure to senior leadership or Board of Directors environments (an asset)

What we offer

  • Full-time, permanent position (4 days a week in office and one day working from home)
  • Complete medical and dental insurance starting from Day 1, fully paid by the company
  • Integrated mental health support and an employee assistance program, including dedicated well-being days
  • 3 weeks of vacation to start, plus an annual giving day to support your community
  • Company-wide closure at the end of the year
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