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Robert Half Logo Robert Half · Office Administration

Executive Assistant

United States, Philadelphia Employment contract · Job Posted May 27, 2026
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Job Description

We are looking for an Executive Assistant to provide high-level administrative support to senior public safety leadership located in the Greater Philadelphia Region. This Executive Assistant long-term contract position is ideal for a detail-oriented candidate with relevant experience who can manage competing priorities, handle sensitive information with discretion, and keep executive operations running smoothly in a fast-paced environment. The role partners closely with the Vice President’s Office and division leadership to coordinate essential business activities, communications, and administrative workflows.

Job Responsibility

  • Manage complex calendars, schedule priority meetings, and ensure executives are well prepared for daily commitments and leadership engagements
  • Arrange business travel, build detailed itineraries, and oversee related logistics to support efficient executive movement
  • Support the day-to-day operations of the Vice President’s Office by organizing administrative processes and maintaining smooth office coordination
  • Prepare, review, and organize correspondence, presentations, reports, and other business documents with a high degree of accuracy and attention to detail
  • Handle confidential information with sound judgment while providing dependable support on sensitive administrative and financial matters
  • Partner with directors, command staff, and other leadership team members to facilitate communication and align scheduling and office priorities
  • Track action items, follow up on requests, and help ensure executive initiatives and operational tasks move forward on time
  • Use Microsoft Office applications to create documents, manage communications, maintain records, and support executive reporting needs

Requirements

  • Demonstrated experience providing administrative support to senior executives in a detail-oriented, high-demand setting
  • Strong ability to manage calendars, coordinate executive meetings, and respond effectively to shifting priorities
  • Experience booking and coordinating travel arrangements, including itineraries and related logistics
  • Proficiency with Microsoft Office, including Outlook, Word, Excel, and PowerPoint
  • Excellent written and verbal communication skills with a detail-oriented and effective approach
  • Ability to handle confidential information with discretion and maintain strong attention to detail
  • Proven organizational skills and the ability to manage multiple responsibilities independently
  • Experience working collaboratively with leadership teams and cross-functional stakeholders

What we offer

  • Medical, vision, dental, and life and disability insurance
  • 401(k) plan
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