Executive Assistant, Robert Half

Robert Half

Location:
United States, La Jolla

Category:
Office Administration

Contract Type:
Not provided

Salary:

Not provided

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Job Description:

Robert Half is seeking a dynamic Executive Assistant to support senior executives or leadership teams in a fast-paced environment. The ideal candidate is highly organized, proactive, and capable of independently managing projects, coordinating complex schedules, and handling sensitive information. This pivotal role requires excellent communication and problem-solving skills to ensure seamless support and contribute to the organization's success.

Job Responsibility:

Maintain detailed executive calendars, prioritize appointments, and schedule meetings
Arrange domestic and international travel itineraries, including flights, accommodations, and logistics
Draft, edit, and finalize correspondence, presentations, and reports with high attention to detail
Act as a liaison between executives and internal/external contacts, managing sensitive and timely communication
Coordinate events, conferences, and team-building engagements with precision
Handle multitasking responsibilities such as expense reporting, filing systems, and general office coordination
Oversee or assist in special projects by managing timelines, deliverables, and stakeholders
Manage sensitive and confidential information, ensuring discretion and compliance with company policies

Requirements:

Minimum of 5 years of administrative or executive assistant experience, supporting high-level executives
Associate or Bachelor's degree in Business Administration or related field preferred
Proficiency in Microsoft Office Suite (PowerPoint, Word, Excel, Outlook)
Knowledge of Zoom, Slack, Trello, or other collaboration platforms
Exceptional verbal and written communication abilities, with strong attention to detail
Proven ability to prioritize tasks effectively, manage multiple projects simultaneously, and meet tight deadlines

Nice to have:

Certified Administrative Professional (CAP) or Microsoft Office Specialist certification
Experience in workflow automation, CRM systems, or data tracking software
Proven track record of mentoring entry level administrative staff or leading departmental initiatives

What we offer:

Medical, vision, dental, and life and disability insurance
Company 401(k) plan
Free online training
Competitive compensation

Additional Information:

Job Posted:
November 06, 2025

Employment Type:

Fulltime

Work Type:

On-site work

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Executive Assistant