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Robert Half Logo Robert Half · Office Administration

Executive Assistant

United States, Falls Church · Job Posted June 15, 2026
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Job Description

We are looking for an experienced Executive Assistant to support senior leadership for an insurance organization in Falls Church, Virginia. This contract-to-permanent opportunity is ideal for a highly organized individual who can manage competing priorities, communicate with confidence, and maintain an effective presence in a fast-paced office environment. The role requires excellent judgment, strong attention to detail, and the ability to prepare executive-level materials with accuracy and care.

Job Responsibility

  • Oversee complex executive calendars, resolve scheduling conflicts, and ensure leaders are fully prepared for daily priorities and upcoming commitments
  • Coordinate domestic and business travel arrangements, including itineraries, logistics, and expense-related support using Concur
  • Create effective board-facing presentations, assemble supporting materials, and help prepare reports for leadership review
  • Record key discussion points during meetings and produce clear, organized notes and follow-up items
  • Manage a wide range of administrative activities while balancing shifting deadlines and multiple requests from senior stakeholders
  • Draft, format, and edit correspondence, documents, and presentations using Microsoft Outlook, PowerPoint, Excel, and Word
  • Serve as a dependable point of contact for executive meetings by organizing agendas, confirming logistics, and supporting smooth execution
  • Maintain a high standard of discretion and accuracy in all interactions and deliverables

Requirements

  • At least 5 years of experience providing direct administrative support to C-level executives
  • Strong background working in a detail-focused office setting with exposure to executive-level operations
  • Proven ability to manage calendars, prioritize changing demands, and handle multiple tasks without losing accuracy
  • Excellent written and verbal communication skills with strong attention to detail
  • Experience preparing board presentations, meeting documentation, and executive reports
  • Advanced proficiency with Microsoft Office Suite, including Outlook, PowerPoint, Excel, and Word
  • Hands-on experience arranging executive travel and using Concur for travel coordination and related processes
  • Detail-focused and composed demeanor with the ability to work effectively with senior leadership

What we offer

  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
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