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Robert Half Logo Robert Half · Office Administration

Executive Assistant

United States, White Bear Lake · Job Posted May 26, 2026
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Job Responsibility

  • Review the executive’s schedule at the start of each week and prepare meeting spaces, materials, and technology for both in-person and virtual sessions
  • Coordinate board-related activities by organizing agendas, maintaining records, and ensuring committee documentation is accurate and up to date
  • Prepare and distribute meeting packets and supporting materials, including agenda items and related documents, within established timelines
  • Assist in developing leadership reports by gathering information, updating dashboards, and organizing content for executive review
  • Maintain board and committee files by entering data, tracking updates, and supporting orderly record management
  • Monitor incoming mail each day, sort correspondence, and highlight items that require prompt attention
  • Communicate with external vendors to follow up on open items, confirm details, and support ongoing administrative needs
  • Provide dependable administrative support in an autonomous work environment while managing multiple tasks with minimal supervision

Requirements

  • Prior experience supporting senior leaders, executives, or an executive director in an administrative capacity
  • Demonstrated ability to work independently and manage responsibilities without close daily oversight
  • Strong proficiency with Microsoft Office applications, including Excel, Word, and Outlook
  • Comfort using technology tools, including AI-assisted applications such as Copilot, for administrative support tasks
  • Experience coordinating calendars, executive meetings, and related scheduling logistics
  • Ability to prepare drafts, maintain filing systems, and handle high-volume data entry with accuracy
  • Strong organizational skills with the ability to manage confidential information and multiple deadlines effectively

What we offer

  • medical, vision, dental, and life and disability insurance
  • company 401(k) plan
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