Executive Assistant Job at Robert Half (Red Bank)

Executive Assistant

Robert Half

Location:
United States , Red Bank

Category:
Office Administration

Contract Type:
Not provided

Salary:

Not provided

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Job Description:

We are looking for a dedicated Executive Assistant to provide high-level support to the Finance Team. This position will work closely with the Chief Financial Officer, Head of Investor Relations, and Head of Strategy to ensure seamless operations and organizational efficiency within the department. Ideal candidates will possess exceptional organizational skills, professionalism, and a proactive mindset that fosters collaboration and anticipates needs. This is a contract opportunity with the potential for long-term employment.

Job Responsibility:

Manage complex calendars for finance leadership, ensuring prioritization of meetings and resolving conflicts proactively
Assist with email management for the CFO, identifying high-priority communications and addressing urgent items
Arrange detailed travel plans, including itineraries, logistics, and last-minute changes, for Finance leadership
Prepare and track expense reports for the CFO, Head of Investor Relations, and Head of Strategy
Organize logistics for investor meetings, earnings-related activities, and audit engagements
Provide administrative support for Board of Directors meetings, such as scheduling, coordinating materials, and managing follow-ups
Maintain office supplies and ensure readiness of computer hardware and printers for the Finance team
Support large-scale meeting coordination and special projects for the Finance department as needed
Collaborate with leadership to streamline operations and enhance team productivity

Requirements:

Proven ability to handle sensitive and confidential information with discretion and sound judgment
4-6 years of experience as an Executive Assistant or in a similar role
Strong organizational skills and the ability to effectively manage competing priorities
High level of professionalism and maturity in interactions with senior leadership and external stakeholders
Proactive mindset with the ability to anticipate needs and adapt to dynamic situations
Demonstrated ability to remain calm under pressure and thrive in a fast-paced environment
Proficiency with technology and the willingness to quickly learn new software and systems
Experience with Microsoft Excel and PowerPoint is preferred

What we offer:

medical
vision
dental
life and disability insurance
401(k) plan

Additional Information:

Job Posted:
March 13, 2026

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