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Executive Assistant

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Mastercard

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Location:
Belgium , Waterloo

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

The Senior Business Assistant will support the BeLux Country Manager and will be based in Waterloo. The individual in this role will not only be a member of the BeLux team, but you will also coordinate operations within the function and will become a member of the Business Assistant community at Mastercard.

Job Responsibility:

  • Perform general administrative duties to support day-to-day department operations: phone coverage
  • scheduling internal and external meetings
  • travel arrangements
  • expense reporting
  • maintaining and managing complicated calendar scheduling
  • generating copies
  • screening mail
  • filing
  • providing coverage for team members
  • help and support organizing events
  • ordering supplies and maintaining department and company records
  • Handle internal and external inquiries by screening calls, answering questions and redirecting to appropriate personnel
  • Serve as administrative liaison with others within and outside the company
  • ensure effective communications on behalf of the Team
  • Independent preparation of correspondence
  • memoranda
  • reports
  • presentations or other assigned documentation in specified software package
  • Assist with managing and/or tracking expenses
  • May research special topics
  • develop and produce reports as assigned
  • Prepare correspondence
  • memorandum
  • reports
  • presentations or other assigned documentation in specified software package
  • Administer programs
  • projects or processes specific to the operating unit served
  • and maintains spreadsheets or databases to monitor departmental information
  • Develop and produce reports as assigned

Requirements:

  • Expert Administrative experience in a corporate environment interfacing with executive level management, directors and senior customers
  • Demonstrated ability to manage time
  • track and execute upon multiple commitments
  • Ability to exercise discretion and appropriately handle confidential information
  • Excellent customer service skills and ability to work in a team setting
  • Intense attention to detail with strong verbal and written communications skills
  • Thrives in an environment where priorities are constantly changing
  • Good decision making and proactive problem solving skills
  • Ability to analyze what is needed, learn how to find the information requested and respond promptly
  • Proficient knowledge of MS Office Suite including expertise in Outlook
  • strong Word & PowerPoint skills
  • good Excel skills
  • Fluent in English
  • Dynamic, open minded, having a strong team and collaborative mindset

Nice to have:

  • French and/or Dutch are a plus
  • Experience in Finance department is an asset

Additional Information:

Job Posted:
February 20, 2026

Employment Type:
Fulltime
Work Type:
On-site work
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