CrawlJobs Logo

Executive Assistant

https://www.roberthalf.com Logo

Robert Half

Location Icon

Location:
United States , Solana Beach

Category Icon
Category:
Office Administration

Job Type Icon

Contract Type:
Not provided

Salary Icon

Salary:

Not provided
Save Job
Save Icon
Apply Position

Job Description:

We are seeking a highly organized and proactive Executive Assistant to support senior leadership in a professional services environment. This role goes beyond traditional administrative support—it requires strong judgment, discretion, and the ability to anticipate needs in a fast-paced, high-visibility setting. The ideal candidate is polished, detail-oriented, and capable of managing complex schedules and communications while acting as a trusted partner to executives.

Job Responsibility:

  • Manage complex calendars, scheduling meetings, travel, and priorities for executives
  • Coordinate internal and external communications on behalf of leadership
  • Prepare reports, presentations, and executive-level documentation
  • Organize meetings, including agendas, materials, and follow-ups
  • Handle confidential information with a high level of discretion
  • Support project coordination and track deadlines
  • Assist with event planning, offsites, and executive meetings
  • Screen and prioritize incoming communications

Requirements:

  • 4-7 years of executive-level administrative support experience
  • Experience supporting C-level or senior leadership preferred
  • Microsoft Office Suite: advanced proficiency (required)
  • Calendar Tools: Outlook, Google Calendar (required)
  • Collaboration Tools: Slack, Microsoft Teams (preferred)
  • Experience with expense management tools (e.g., Concur) (preferred)
  • Exceptional organizational and time management skills
  • Strong written and verbal communication abilities
  • High level of professionalism and discretion
  • Ability to anticipate needs and problem-solve proactively

Nice to have:

  • Experience supporting C-level or senior leadership
  • Collaboration Tools: Slack, Microsoft Teams
  • Experience with expense management tools (e.g., Concur)
What we offer:
  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan

Additional Information:

Job Posted:
May 05, 2026

Work Type:
On-site work
Icon
Robert Half - All Job Offers
Job Link Share:
Copy Link Icon
Facebook Icon Twitter Icon LinkedIn Icon

Looking for more opportunities? Search for other job offers that match your skills and interests.

Briefcase Icon

Similar Jobs for Executive Assistant

Personal Assistant / Executive Assistant

Our client is a dynamic and growing business based in South West London. They ar...
Location
Location
United Kingdom , South West London
Salary
Salary:
35000.00 - 40000.00 GBP / Year
https://www.office-angels.com Logo
Office Angels
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Proven experience in a PA or EA role
  • Excellent organisational and time management skills
  • Strong communication and interpersonal abilities
  • Proficiency in Microsoft Office Suite and digital tools
  • Ability to work independently and manage multiple priorities
  • Discreet, professional, and reliable
Job Responsibility
Job Responsibility
  • Provide high-level administrative support to senior executives
  • Manage calendars, schedule meetings, and coordinate travel arrangements
  • Prepare documents, reports, and presentations
  • Handle confidential information with discretion
  • Liaise with internal teams and external stakeholders
  • Assist with project coordination and follow-ups
  • Support with office management tasks as needed
What we offer
What we offer
  • Flexible working hours
  • Supportive and friendly team culture
  • Opportunity to grow with the business
  • Parttime
Read More
Arrow Right

Executive Assistant to Chief Executive

Join as an Executive Assistant to support the Chief Executive of a leading priva...
Location
Location
United Kingdom , London
Salary
Salary:
47319.00 - 59509.00 GBP / Year
https://www.office-angels.com Logo
Office Angels
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Proven ability to support senior executives in complex environments
  • Exceptional diary and inbox management skills with high accuracy and attention to detail
  • Strong verbal and written communication abilities
  • Expertise in Microsoft Office and clinical software
  • Commitment to maintaining confidentiality and handling sensitive information responsibly
Job Responsibility
Job Responsibility
  • Prioritise and manage the Chief Executive's diary
  • Handle invitations for external events and speaking opportunities
  • Collaborate with internal and external stakeholders
  • Oversee the Chief Executive's inbox and correspondence
  • Organise travel and accommodation for meetings and events
  • Maintain confidentiality while handling sensitive information
  • Monitor key actions and decisions to ensure timely delivery
  • Support a range of meetings including senior management team sessions
  • Collaborate with OCCE team and other Executive Assistants
What we offer
What we offer
  • Impactful role supporting Chief Executive
  • Dynamic environment
  • Collaborative culture
  • Professional growth opportunities
  • Career development and further training
  • Fulltime
Read More
Arrow Right

Executive Assistant

We are offering an exciting opportunity for an Executive Assistant in the Health...
Location
Location
United States , Center City Philadelphia
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Minimum of 5 years of experience as an Executive Assistant supporting senior professionals
  • Advanced skills in Microsoft Excel and Microsoft Office Suites
  • Experience with Oracle, QuickBooks, and SAP software platforms
  • Proven ability in providing Administrative Assistance and performing Clerical Duties
  • Strong capability in Calendar Management and scheduling meetings
  • Experience with Customer Relationship Management (CRM) systems
  • Strong interpersonal skills with the ability to manage customer relations effectively
Job Responsibility
Job Responsibility
  • Handle sensitive information with the utmost discretion and confidentiality
  • Coordinate and manage schedules
  • Prepare and draft various documents including Word, Excel, PowerPoint presentations, agendas, reports, and special projects
  • Respond to detail oriented communications on significant and non-routine matters
  • Arrange travel itineraries including flights, visas/passports, cars, hotels, and other reservations
  • Coordinate ongoing group meetings
  • Execute contracts on behalf of the company
  • Draft and prepare correspondence for internal announcements, board meetings, and organizations
  • Complete detailed corporate expenses
  • Maintain and organize files
What we offer
What we offer
  • Medical, vision, dental, and life and disability insurance
  • Eligibility to enroll in company 401(k) plan
  • Fulltime
Read More
Arrow Right

Executive Assistant

Are you an exceptionally intelligent, driven, and commercially astute profession...
Location
Location
United Kingdom , City of London
Salary
Salary:
50000.00 - 60000.00 GBP / Year
https://www.office-angels.com Logo
Office Angels
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • A degree is essential
  • Exceptional intellect with a sharp commercial mindset and natural problem-solving abilities
  • A background in law, consulting, private equity, investment, or high-growth businesses is advantageous
  • Previous experience supporting C-level executives in a fast-paced environment
  • Flawless organisational, written, and communication skills
  • High emotional intelligence, maintaining a calm and composed demeanour under pressure
  • Advanced proficiency in Microsoft Office Suite and project management tools
  • Unwavering integrity, professionalism, and confidentiality
Job Responsibility
Job Responsibility
  • Collaborate closely with the CEO as a trusted advisor, managing daily priorities and strategic initiatives
  • Lead and coordinate special cross-functional projects from inception to execution, ensuring timely and high-quality outcomes
  • Support negotiations and management of legal and commercial outsourcing contracts, liaising with legal counsel and external partners
  • Identify opportunities to streamline internal systems and workflows across the business group
  • Prepare high-quality reports, board packs, and confidential correspondence
  • Handle sensitive information with discretion and absolute confidentiality
  • Proactively manage competing demands in a fast-paced, high-performance environment
  • Represent the CEO with professionalism and authority in meetings and negotiations
What we offer
What we offer
  • Competitive Compensation: Enjoy a highly competitive base salary with uncapped bonus potential, targeting OTE of over £100K+ for the right candidate
  • Impactful Work: Get involved in high-impact projects and legal deals that shape the future of the organisation
  • Autonomy & Influence: Drive real change within an ambitious organisation and work directly with a visionary CEO
  • Fast-Paced Culture: Thrive in a performance-led environment where excellence is recognised and rewarded
  • Other Benefits: A range of perks and benefits including 25 Days Holiday + 8 Bank Holidays, Season Ticket Loan, Study Support etc.
  • Fulltime
Read More
Arrow Right

Executive Personal Assistant

Temporary Executive Personal Assistant position supporting an Executive Director...
Location
Location
United Kingdom , Bury
Salary
Salary:
18.00 - 20.00 GBP / Hour
https://www.office-angels.com Logo
Office Angels
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Proven experience as a Personal Assistant, preferably supporting senior executives
  • Exceptional organisational skills with a keen eye for detail
  • Strong written and verbal communication abilities
  • Proficiency in Microsoft Office suite and document production
  • Ability to work independently and take initiative
  • Discretion and sensitivity when dealing with confidential matters
Job Responsibility
Job Responsibility
  • Executive Support: familiarise yourself with the commitments, priorities, and working styles of the Executive Directors to efficiently manage less critical issues
  • Communication Liaison: Serve as the vital link between the Executive Directors, ensuring seamless communication and coordination
  • Project Coordination: Take charge of coordinating project work to help deliver exceptional results
  • Professional Correspondence: draught letters, emails, and other communications for the Executive Directors, ensuring clarity and professionalism
  • Initiative & Research: Actively seek information from various sources to empower the Executive Directors in their roles
  • prioritisation: Manage multiple tasks effectively, prioritising work to meet deadlines
  • Diary Management: Oversee the Executive Directors' inbox and diary commitments, filtering appointments and ensuring all necessary attendees are invited
  • Meeting Arrangements: organise meetings, including room bookings, equipment setup, and notifying relevant parties
  • Inquiries Handling: Respond to internal and external inquiries, gathering all pertinent information for informed responses
  • Minutes & Agendas: Support the production of meeting agendas, circulate materials, and take minutes/action notes when required
What we offer
What we offer
  • Supportive team environment
  • Valued and recognised contributions
  • Gain valuable experience
  • Fulltime
Read More
Arrow Right

Executive Assistant

We're seeking an experienced Executive Assistant to join our client's dynamic te...
Location
Location
United Kingdom , Edinburgh
Salary
Salary:
30000.00 GBP / Year
https://www.office-angels.com Logo
Office Angels
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Previous Executive Assistant/ Personal Assistant experience
  • Previous experience working with Boards
  • Experience drafting and formatting documents
  • Experience taking verbatim notes in meetings
  • Good organisational and time management skills
  • Able to work under pressure, prioritise and multitask
  • Effective communication skills (verbal and written)
  • Being adaptable to changing priorities
  • Good working knowledge of IT applications
  • Keen eye for detail
Job Responsibility
Job Responsibility
  • Managing and coordinating the executive diary and scheduling
  • Organising virtual and in person meetings
  • Coordinating and attending Board meetings, including minute-taking and producing formal records
  • Arranging travel itineraries and accommodation bookings
  • Coordinating catering services for meetings and events
  • Reserving and preparing meeting venues
  • Planning and executing internal and external events
  • Supporting the preparation and distribution of Board documentation
  • Welcoming and assisting visitors to the office
  • Taking detailed notes and tracking actions during high-level meetings
  • Fulltime
Read More
Arrow Right

Executive Assistant

This role is for an Executive Assistant to support the Chief Product Officer (CP...
Location
Location
Australia , Sydney; Melbourne; Brisbane; Hobart
Salary
Salary:
Not provided
https://www.upguard.com Logo
UpGuard
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Work experience as an Executive Assistant, Personal Assistant or similar operations role
  • Exceptionally detail-oriented with the ability to predict the future and have it sorted before we think of it
  • Experience in operations and process improvement
  • Knowledge of G-Suite knowledge
  • Action-oriented with excellent initiative, integrity and problem solving abilities
Job Responsibility
Job Responsibility
  • Coordinate diary and meetings with the ability to adapt to changing priorities
  • Format information for internal and external communication – memos, emails, presentations, reports
  • Facilitate executive meetings and accurately record meeting minutes
  • Coordinate leadership and team events, travel and accommodation arrangements
  • Develop processes to ensure the effective management of information and data
  • Contribute to strategic initiatives important for company success
  • Do all the above with an additional level of flair, creativity and ingenuity
What we offer
What we offer
  • Monthly Lifestyle subsidy: use this for financial, physical and mental wellbeing
  • WFH set-up allowance: to ensure you have the right environment to work in, we will help you get set-up within your first 3 months at UpGuard
  • $1500 USD annual Learning & Development allowance: to support your career development all team members will be able to expense development opportunities against this allowance
  • Generous Annual Leave/PTO allowances: time to recharge your batteries
  • Personal Leave allowance: this includes sick & carer’s leave
  • Fully remote working environment: whilst we have physical offices in Sydney & Hobart, we do not mandate compulsory attendance
  • Top spec hardware: all team members will be provided with top-spec laptops for their role
  • Fulltime
Read More
Arrow Right

Executive Personal Assistant

Executive Personal Assistant role supporting senior leadership in a fast-paced r...
Location
Location
United Kingdom , London
Salary
Salary:
48000.00 - 52500.00 GBP / Year
https://www.office-angels.com Logo
Office Angels
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Proven experience supporting senior executives in a PA or EA capacity
  • Exceptional organisational and communication skills
  • High level of discretion and professionalism
  • Strong Microsoft Office skills (Outlook, PowerPoint, Word, Excel)
  • Available to start immediately or within the next 2 weeks
Job Responsibility
Job Responsibility
  • Providing high level support to Co-Founder & Investment Director
  • Manage complex diaries, travel arrangements, and meeting coordination
  • Prepare board packs, presentations, and briefing materials
  • Act as a gatekeeper and first point of contact for internal and external stakeholders
  • Support with confidential communications and strategic initiatives
  • Assist with project coordination and personal administration where required
What we offer
What we offer
  • Opportunity to work in a collaborative culture
  • Work with a respected organization with strong reputation in London property market
  • Fulltime
Read More
Arrow Right