Executive Assistant Job at Robert Half (Sorrento Valley)

New

Executive Assistant

We are looking for an experienced Executive Assistant to provide high-level supp...

Location

United States , Dallas

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 5 years of experience in executive administration or office management, including 3 or more years directly supporting senior executives
Excellent written and verbal communication skills, with the ability to prepare and refine clear and effective executive correspondence
Strong organizational ability and close attention to detail, with a proven track record of managing multiple priorities effectively
Demonstrated discretion and sound judgment when working with confidential and sensitive information
Proactive and resourceful approach, with the interpersonal skills needed to build effective relationships across the organization
Ability to perform in a fast-moving environment that requires responsiveness, adaptability, and occasional availability beyond standard business hours
Proficiency in Microsoft Word, Excel, and PowerPoint
experience with Salesforce or similar platforms is an advantage
Paralegal experience is a plus

Job Responsibility

Oversee a demanding executive calendar, resolve scheduling conflicts, and align appointments with changing business priorities
Arrange business travel, build detailed itineraries, and manage expense documentation and related logistics from start to finish
Screen incoming requests, identify urgent matters, and ensure the President's attention is directed to the highest-priority issues
Develop presentations, briefing documents, reports, and correspondence that support executive meetings and decision-making
Monitor follow-up items, track commitments, and help drive timely progress on important initiatives
Organize leadership meetings, conferences, and internal or external events while managing logistics and communication details
Maintain orderly files, records, and reference materials so critical information is easily accessible when needed
Work closely with colleagues across departments to support smooth communication, coordination, and execution of shared priorities
Contribute to special assignments and provide adaptable support as business demands evolve
Travel occasionally in support of meetings, conferences, and company events, approximately 6 to 8 times per year

What we offer

medical, vision, dental, life and disability insurance
company 401(k) plan
free online training
access to top jobs
competitive compensation

New

Executive Assistant

Are you an experienced administrative detail oriented who thrives in a fast-pace...

Location

United States , Saint Louis

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience supporting executive leadership preferred
Strong communication and organizational skills
Proficiency in Microsoft Office Suite and digital collaboration tools
Ability to multitask, prioritize, and adapt in a rapidly changing environment
Experience with process improvements and technology platforms is a plus
Discretion and professionalism in handling sensitive information

Job Responsibility

Manage calendars, schedule meetings, and coordinate travel arrangements for executives
Prepare and proofread correspondence, presentations, and reports
Serve as a point of contact between executives, staff, and external partners
Support workflow automation initiatives across teams
Organize and maintain confidential files and records
Assist with event planning and logistics for internal and external meetings
Anticipate needs and perform special projects as assigned

What we offer

Competitive compensation and benefits
detail oriented growth and advancement opportunities
medical, vision, dental, and life and disability insurance
401(k) plan

Fulltime

New

Executive Assistant

Our client, a nonprofit performing arts institution located in Harlem, Manhattan...

Location

United States , New York

Salary:

36.00 USD / Hour

Beacon Hill

Expiration Date

Until further notice

Requirements

5+ years of executive administrative experience, preferably supporting C-suite leadership
Exceptional organizational and time management skills with the ability to manage complex schedules and competing priorities
Strong written and verbal communication skills with experience drafting professional correspondence and executive communications
High level of confidentiality, discretion, and professionalism when handling sensitive information
Demonstrated ability to anticipate needs, solve problems, and exercise sound judgment in a dynamic environment
Experience coordinating Board materials, leadership meetings, or executive-level engagements
Strong attention to detail and commitment to accuracy in document preparation and administrative processes
Proficiency in Microsoft Office Suite and collaboration platforms

Job Responsibility

Provide high-level administrative and operational support to the Chief Executive Officer to ensure efficient management of priorities and communications
Manage a complex and dynamic calendar, including prioritization of meetings, scheduling adjustments, and coordination of logistics across internal and external stakeholders
Prepare meeting materials, briefing documents, agendas, and presentations to ensure the CEO is well-prepared for engagements
Draft, edit, and proofread correspondence, communications, and internal materials on behalf of the CEO
Manage information flow by monitoring communications, organizing documents, and ensuring timely follow-up on key matters
Maintain organized administrative systems including contacts, digital filing systems, shared drives, and executive records
Support the CEO's work with the Board of Directors and senior leadership team
Assist with preparation and coordination of Board and committee meetings, including assembling materials and managing timelines
Coordinate distribution of Board materials and ensure timely follow-up on action items
Support executive leadership communication and cross-departmental coordination as directed by the CEO

New

Executive Assistant

Are you an intuitive, highly organised executive support professional with a dee...

Location

Australia , Sydney

Salary:

120000.00 - 130000.00 AUD / Year

Randstad

Expiration Date

July 05, 2026

Requirements

Minimum 5 years' experience as an EA or PA within a law firm environment
Demonstrated experience supporting law firm leaders or senior legal partners
High proficiency in Office 365
Flexibility for out-of-hours communication

Job Responsibility

Manage complex diary, coordinate domestic travel, and exercise judgment on incoming requests, emails, and phone calls
Collate and prepare board papers, agendas, and briefing materials for Management Committee and partner meetings
Build rapport with partners, practice leaders, prospective partners, and premium clients
Support end-to-end partner recruitment logistics from coordinating interviews to preparing offer documentation
Handle sensitive firm strategy, financial performance, and personnel information

What we offer

Beautiful Sydney CBD office space
Highly competitive salary package
Opportunity to work with a respected industry leader
Warm, professional, and genuinely supportive culture

New

Executive Assistant

We are looking for an Executive Assistant to support daily operations for a non-...

Location

United States , Greenwich

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Demonstrated experience supporting executive-level scheduling, meeting coordination, and administrative operations
Strong organizational skills with the ability to manage multiple priorities and maintain exceptional attention to detail
Proven ability to handle sensitive information with discretion and a high level of confidentiality
Comfortable using digital tools and office technology to manage calendars, documents, and communications efficiently
Resourceful, proactive approach with the confidence to take initiative and solve day-to-day administrative challenges
Collaborative mindset and the ability to work effectively as part of a team while maintaining a thoughtful and kind demeanor
Experience coordinating travel arrangements and supporting executive meetings is strongly preferred

Job Responsibility

Manage complex calendars, coordinate meetings, and keep daily schedules organized to support executive priorities
Prepare documents, materials, and other resources needed for ongoing activities, appointments, and internal discussions
Arrange travel logistics, including bookings and itinerary coordination, while ensuring plans align with business needs
Oversee permit-related administrative tasks by gathering information, tracking progress, and following through on required steps
Communicate with external manufacturers and other partners to help maintain smooth day-to-day coordination
Handle a variety of administrative requests and time-sensitive assignments with flexibility and professionalism
Anticipate operational needs, identify next steps, and provide proactive support to keep workstreams on track
Maintain accurate records and use technology effectively to organize information, communications, and scheduling details

What we offer

Medical
vision
dental
life and disability insurance
401(k) plan

New

Executive Assistant

We are looking for an experienced Executive Assistant to support senior leadersh...

Location

United States , Falls Church

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 5 years of experience providing direct administrative support to C-level executives
Strong background working in a detail-focused office setting with exposure to executive-level operations
Proven ability to manage calendars, prioritize changing demands, and handle multiple tasks without losing accuracy
Excellent written and verbal communication skills with strong attention to detail
Experience preparing board presentations, meeting documentation, and executive reports
Advanced proficiency with Microsoft Office Suite, including Outlook, PowerPoint, Excel, and Word
Hands-on experience arranging executive travel and using Concur for travel coordination and related processes
Detail-focused and composed demeanor with the ability to work effectively with senior leadership

Job Responsibility

Oversee complex executive calendars, resolve scheduling conflicts, and ensure leaders are fully prepared for daily priorities and upcoming commitments
Coordinate domestic and business travel arrangements, including itineraries, logistics, and expense-related support using Concur
Create effective board-facing presentations, assemble supporting materials, and help prepare reports for leadership review
Record key discussion points during meetings and produce clear, organized notes and follow-up items
Manage a wide range of administrative activities while balancing shifting deadlines and multiple requests from senior stakeholders
Draft, format, and edit correspondence, documents, and presentations using Microsoft Outlook, PowerPoint, Excel, and Word
Serve as a dependable point of contact for executive meetings by organizing agendas, confirming logistics, and supporting smooth execution
Maintain a high standard of discretion and accuracy in all interactions and deliverables

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

New

Executive Assistant

We are looking for a highly organized Executive Assistant to support a fast-pace...

Location

United States , Waterville

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience providing administrative support to executive or senior-level leadership
Strong written and verbal communication skills with the ability to interact effectively across teams
Proven ability to stay organized, manage multiple tasks, and maintain close attention to detail
Experience coordinating calendars, meetings, and travel arrangements in a business setting
Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint
Comfort working with physical records and paper-based filing systems in addition to digital tools
Detail-oriented, approachable demeanor with a service-oriented mindset and willingness to take direction

Job Responsibility

Manage a complex executive calendar, coordinate scheduling changes, and ensure daily priorities stay aligned with business needs
Arrange travel logistics, prepare itineraries, and handle related coordination to support efficient executive movement
Organize and maintain paper files, records, and reference materials so important information is easy to access and up to date
Create, edit, and format clear and accurate documents, presentations, and correspondence using Microsoft Office applications
Support preparation for quarterly meetings by assembling detailed presentation materials, including large slide decks and supporting content
Serve as a dependable point of contact for internal and external communication, responding appropriately and following through on requests
Track action items, manage administrative details, and help the executive stay focused in a high-volume, fast-moving work environment
Receive direction and feedback constructively, adjusting priorities and work output to meet evolving executive leadership needs

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

New

Executive Assistant

We are looking for an Executive Assistant to provide high-level administrative a...

Location

United States , Palo Alto

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Demonstrated experience supporting executives with high-volume scheduling and meeting coordination
Background in HR administration, People Operations support, or a related administrative function
Strong ability to prioritize competing requests and manage time effectively in a fast-paced setting
Excellent customer service and communication skills, with a responsive and attentive approach to inquiries
High attention to detail and a proactive mindset when handling confidential or time-sensitive tasks
Comfortable working through ambiguity, asking clarifying questions, and adapting to changing business needs
Experience coordinating travel arrangements, executive meetings, and related logistics
Familiarity with shared inboxes, ticketing systems, and standard business tools used for administrative support

Job Responsibility

Oversee complex calendar scheduling for leadership, including internal discussions, external appointments, and vendor meetings while resolving timing conflicts and preserving productive gaps between commitments
Provide administrative support for recurring business priorities such as policy renewals, reporting follow-up, and stakeholder communications to keep deadlines on track
Manage a shared HR support inbox and ticketing workflow, responding to employee inquiries within established service timelines and maintaining consistent follow-through
Assist with employee-related administrative needs, including support for student workers and general People Operations coordination
Contribute to event planning efforts by organizing travel, coordinating onsite logistics, and helping deliver key People Operations programs and special events
Prepare and reconcile expense reports by gathering documentation, tracking submissions, and ensuring records are complete and accurate
Arrange meeting spaces and coordinate logistics for team sessions, leadership meetings, and other business activities as needed
Partner with external vendors and internal stakeholders to support day-to-day operations and ensure administrative tasks are completed efficiently

What we offer

Medical
vision
dental
life and disability insurance
401(k) plan

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