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Robert Half Logo Robert Half · Office Administration

Executive Assistant

United States, Austin Employment contract · Job Posted June 28, 2026
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Job Description

We are looking for an experienced and adaptable Executive Assistant to support daily office operations and provide high-level administrative coordination for a busy team. This is a contract-to-hire role ideal for someone who thrives in a fast-moving environment and can balance executive support with office admin responsibilities. The role calls for strong judgment, excellent organization, and a service-oriented approach to creating a welcoming and efficient workplace experience.

Job Responsibility

  • Oversee the day-to-day flow of the office, ensuring workspaces, reception areas, and shared spaces remain organized, functional, and well maintained throughout the day
  • Coordinate meeting arrangements by managing room availability, preparing materials, arranging catering, and handling setup and cleanup requirements
  • Maintain executive and conference room calendars, schedule appointments and meetings, and quickly address conflicts or last-minute changes
  • Arrange domestic and international travel plans, and complete expense reporting and timesheet administration with accuracy and timeliness
  • Support onboarding activities for new team members by helping organize orientation logistics and office readiness
  • Partner with internal teams to schedule candidate interviews, manage recruiting logistics, and assist with training sessions, team events, and employee engagement activities
  • Work with external service providers and vendors for office services such as equipment, cleaning, mail, and other operational support needs
  • Prepare and distribute weekly office updates to keep employees informed about upcoming meetings, visitors, and team activities

Requirements

  • Bachelor’s degree and at least 3 years of experience in an executive assistant, office coordination, or similar administrative support role
  • Background in consulting, a creative agency, hospitality, or another fast-paced client-facing environment
  • Strong written and verbal communication skills with the ability to interact effectively with executives, colleagues, candidates, and visitors
  • Demonstrated ability to manage calendars, scheduling, and multiple competing priorities with strong attention to detail
  • Resourceful problem-solving skills and sound judgment when handling changing needs or unexpected challenges
  • Proficiency with Microsoft Office and confidence in learning and using workplace technology tools
  • Comfortable working in an evolving environment that requires flexibility, initiative, and the ability to shift direction quickly
  • Ability to lift and move items weighing up to 30–50 pounds as needed for office and event support

What we offer

  • medical, vision, dental, and life and disability insurance
  • eligibility to enroll in company 401(k) plan
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