Executive Assistant Job at Beacon Hill (Boston)

New

Executive Assistant

We are looking for an experienced Executive Assistant to support senior leadersh...

Location

United States , San Francisco

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience providing executive-level administrative support in a detail-focused office environment
Strong calendar management skills with the ability to coordinate multiple priorities and time-sensitive commitments
Experience booking and managing travel arrangements, including itinerary coordination and scheduling changes when needed
Advanced proficiency in Microsoft Office
Excellent written and verbal communication skills, with the ability to prepare clear and effective meeting materials and correspondence
Demonstrated ability to support executive meetings and board-related activities with a high level of accuracy and professionalism
Strong organizational skills, attention to detail, and discretion when handling confidential information.

Job Responsibility

Manage complex scheduling and provide day-to-day administrative support that enables senior leaders to operate efficiently and stay focused on organizational priorities
Prepare high-quality reports, presentations, correspondence, and other business documents for leadership initiatives and special projects
Coordinate meeting and event logistics by organizing calendars, confirming attendees, assembling materials, developing agendas, and documenting follow-up notes and minutes
Support Board of Directors activities by planning board meetings, distributing relevant materials, maintaining accurate records, and ensuring processes align with board governance requirements and bylaws
Serve as a dependable point of contact between leadership, board members, and internal or external stakeholders to help communication flow smoothly
Monitor upcoming deadlines, commitments, and priorities for executives, anticipating needs and helping leaders prepare for conferences, meetings, and other engagements
Partner with colleagues to organize Executive Management Team meetings and ensure schedules, materials, and logistics are handled effectively
Arrange travel itineraries, bookings, and related logistics for executives while helping ensure plans run smoothly and efficiently.

What we offer

medical, vision, dental, and life and disability insurance
401(k) plan
free online training

Fulltime

New

Executive Assistant

We are looking for an experienced Executive Assistant to support daily executive...

Location

United States , Van Nuys

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

3+ years of experience supporting executives or senior leadership in an administrative capacity
Demonstrated ability to manage complex calendars with strong attention to timing and detail
Proven ability to organize executive meetings and support related logistics
Strong verbal and written communication skills with a detail-oriented and discreet approach
Ability to work independently, stay organized, and manage multiple priorities effectively

Job Responsibility

Manage and strategically optimize Executives calendar, priorities, and daily workflow to ensure high-impact business goals are consistently met
Drive execution by tracking leadership discussions, improving communication flow, and ensuring timely follow-through across teams and store locations
Conduct research and build clear, actionable reports and proposals to support business decisions, operational improvements, and competitive insights
Support operations through vendor management, purchasing, and process improvements while contributing ideas to enhance overall business performance
Provide hands-on support across administrative, technical, and occasional personal tasks, demonstrating strong problem-solving, organization, and adaptability in a fast-paced environment

What we offer

medical insurance
vision insurance
dental insurance
life insurance
disability insurance
401(k) plan

Fulltime

New

Executive Assistant

I'm partnering with the founder of a fast-growing, global business who is lookin...

Location

United Kingdom , Sheffield

Salary:

40000.00 - 45000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Is highly organised and solution-focused
Thrives in a fast-paced, evolving environment
Is excited by the opportunity to build and shape a brand-new role
Being locally based in Sheffield is essential

Job Responsibility

Managing complex international diaries
Inbox management and prioritisation
Creating high-quality presentation decks
Working on ad hoc projects
Acting as a right-hand support to the founder

Fulltime

New

Executive Assistant

This Company, located in South Auckland, is well known for providing freight and...

Location

New Zealand , Auckland

Salary:

Not provided

Parker Bridge

Expiration Date

Until further notice

Requirements

Previous EA minimum 4-5 years in a busy commercial environment -warehouse/distribution/transport/freight - desirable
Excellent communication skills both written and verbal
Well-versed with Excel and other MS Suite products
Professional with strong business acumen
Great attention to detail with a can-do attitude

Job Responsibility

Overall administrative support to the CEO
Diary management, reporting, bookings and accommodation, travel arrangements
Organising company events as required
Maintaining records, following policies and procedures
Keep the office running smoothly and efficiently
Assisting with general ad hoc administrative tasks

What we offer

Competitive salary
Vibrant team culture
Modern offices + car park
Growth and development potential
Stable employment long term employment

Fulltime

New

Executive Assistant

Our client is seeking a highly polished and experienced Executive Assistant to p...

Location

United States , Minneapolis

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma or equivalent required
associate or bachelor’s degree
3+ years of executive assistant or high-level administrative support experience
Experience supporting senior executives or C-level leadership strongly preferred
Advanced proficiency in Microsoft Office, including Word, Excel, Outlook, and PowerPoint
Excellent written and verbal communication skills
Strong organizational, multitasking, and time management abilities
Ability to work independently, prioritize effectively, and adapt to changing demands
High level of professionalism, confidentiality, and attention to detail

Job Responsibility

Provide high-level administrative support to executives and senior leadership
Manage complex calendars, appointments, and meeting coordination
Arrange travel, accommodations, and detailed itineraries
Prepare correspondence, reports, presentations, and meeting materials
Screen calls, emails, and inquiries, and respond or route appropriately
Coordinate internal and external meetings, including agendas, logistics, and follow-up
Handle confidential information with a high level of discretion and professionalism
Track deadlines, action items, and executive priorities
Assist with special projects, events, and cross-functional initiatives
Support expense reporting, document management, and executive office operations

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

Fulltime

New

Executive Assistant

Welcome to Maisa – Making AI Accountable! Maisa is building the next generation ...

Location

Spain , Manises; Madrid; Barcelona

Salary:

Not provided

Maisa

Expiration Date

Until further notice

Requirements

3–5+ years supporting founders, CEOs, or C-level executives in a high-growth startup, scale-up, technology company, consulting environment, or fast-paced corporate setting
Comfortable operating in dynamic, constantly-changing environments with ambiguity and urgency
Highly organised, proactive, and able to anticipate needs before they arise
Strong prioritisation instincts — you know what matters, what can wait, and what needs action now
Outstanding written and verbal communication in both English and Spanish
Discreet, trustworthy, and professional when handling sensitive information
Solutions-oriented: you flag problems with recommendations, not just issues
Passionate about people, culture, and building something meaningful
Valencia-based preferred

Job Responsibility

Act as right-hand support to the CEO, with additional coordination across the executive leadership team
Protect leadership time by managing complex, multi-time-zone calendars, priorities, and high-volume inboxes with autonomy
Coordinate domestic and international travel, including flights, hotels, ground transport, and visa logistics
Prepare briefing notes, board materials, presentations, agendas, and meeting follow-ups
Serve as a trusted point of contact for internal and external stakeholders
Lead high-impact operational and strategic projects on behalf of the executive team
Support employer branding and culture by co-leading engagement events, offsites, and milestone celebrations
Be a key presence in our offices, working on-site when needed

What we offer

Competitive compensation package
Opportunity to work directly with founders and senior leadership
High ownership, visibility, and impact across the business
International team working at the frontier of AI
A key role in shaping our Valencia hub and company culture
The chance to help build the future of agentic process automation

Fulltime

New

Executive Assistant

Personify Health is seeking a highly organized, proactive, and detail-oriented E...

Location

United States , Newark

Salary:

100000.00 - 115000.00 USD / Year

Personify Health

Expiration Date

Until further notice

Requirements

5+ years of experience supporting C-suite executives, Presidents, or senior business leaders in a fast-paced environment
Demonstrated experience managing complex calendars, travel arrangements, and executive priorities
Experience supporting multiple executives and balancing competing priorities
Exceptional organizational skills with strong attention to detail and follow-through
Strong written and verbal communication skills with a professional executive presence
High emotional intelligence and the ability to build credibility and trust with senior leaders and stakeholders
Proven ability to handle highly confidential information with discretion and sound judgment
Strong problem-solving skills and the ability to anticipate needs before they arise
Willingness to travel occasionally as needed to support executive and business priorities

Job Responsibility

Manage complex executive calendars, coordinate domestic and international travel, and help prioritize competing demands
Help executive leaders stay organized and prepared by coordinating meeting logistics, organizing notes and materials, tracking action items, and supporting follow-up activities
Plan and facilitate executive meetings, leadership team discussions, offsites, and company events
Serve as a key liaison between executive leaders, employees, board members, private equity partners, external stakeholders, and other Executive Assistants across the organization
Manage expense reports, travel arrangements, budget tracking, and administrative workflows
Provide coordination and logistical support for executive meetings, leadership team gatherings, customer visits, board meetings, and company events

What we offer

Comprehensive medical and dental coverage through our own health solutions
Mental health support and wellness programs
Retirement planning support
Basic Life and AD&D Insurance plus Short-Term and Long-Term Disability protection
Employee savings programs and voluntary benefits like Critical Illness and Hospital Indemnity coverage
Professional development opportunities
Mentorship from industry leaders
Learning budget
Competitive base salary
10% target bonus/variable compensation

Fulltime

New

Executive Assistant

We are seeking a highly organized and proactive Executive Assistant to support s...

Location

United States , Falls Church

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Minimum of 5 years of administrative experience supporting C-level executives
Excellent written and verbal communication skills
Proficiency in Microsoft Office Suite and Concur
Experience coordinating complex travel arrangements
Ability to prepare board materials and support board meetings
Skilled in taking accurate and detailed meeting minutes
Strong attention to detail and ability to multitask in a fast-paced environment
Ability to exercise discretion and maintain confidentiality

Job Responsibility

Manage complex calendars, appointments, and scheduling for executives
Coordinate travel arrangements, itineraries, and expense reports
Prepare reports, presentations, and correspondence
Serve as a liaison between executives, internal teams, and external stakeholders
Organize meetings, take notes, and follow up on action items
Maintain confidential files and sensitive business information
Support special projects and administrative initiatives as needed

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

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