Executive Assistant Job at Robert Half (San Antonio)

Executive Assistant

Robert Half

Location:
United States , San Antonio

Category:
Office Administration

Contract Type:
Not provided

Salary:

Not provided

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Job Description:

Our client is looking for an experienced Executive Assistant to provide high-level support in a Contract role within the energy and natural resources sector. This position plays a central part in keeping executive operations organized, ensuring leaders stay informed, prepared, and focused on key business priorities. The ideal candidate brings strong judgment, excellent communication skills, and the ability to manage competing demands with professionalism and discretion.

Job Responsibility:

Oversee day-to-day executive support activities by tracking priorities, anticipating scheduling needs, and helping leadership remain aligned on upcoming deadlines and commitments
Maintain a demanding calendar by organizing meetings, calls, and appointments while resolving conflicts and adjusting plans as business needs change
Arrange domestic and business travel logistics, including itineraries, accommodations, transportation, and related scheduling details
Coordinate leadership sessions, board-related meetings, and special events by handling agendas, materials, logistics, and on-site preparation
Serve as a key point of contact between executives and internal or external stakeholders, including senior leaders, board members, vendors, and clients
Draft, format, and distribute presentations, reports, correspondence, and other executive materials with a high degree of accuracy and confidentiality
Process and monitor expense submissions, timesheets, and meeting-related budgets in accordance with delegated approvals and internal guidelines
Support special projects and administrative initiatives while identifying practical ways to improve office coordination, recordkeeping, and workflow efficiency

Requirements:

Bachelor’s degree in Business or a related discipline, or equivalent relevant experience
At least 7 years of experience providing administrative support to senior executives
Strong background in calendar coordination, executive meeting support, and travel planning
Advanced skills in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook
Solid understanding of administrative operations, document management, and office procedures
Excellent written and verbal communication skills with strong attention to detail, grammar, and discretion
Ability to manage multiple priorities in a fast-paced environment while maintaining sound judgment and discretion

What we offer:

medical
vision
dental
life and disability insurance
401(k) plan

Additional Information:

Job Posted:
May 15, 2026

Work Type:

On-site work

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