Executive Assistant

• Manage email inboxes, including reading, writing, and dictation for our C-Suite staff
• Oversee calendar management, including scheduling meetings, calls, and appointments, while effectively communicating changes to relevant parties
• Organize domestic and international travel for both professional and personal needs
• Assist with event logistics, such as planning team offsites, quarterly board meetings, and other key gatherings
• Manage action item lists, track follow-ups, and maintain relationship databases
• Update contacts
• Complete monthly expense reports
• Draft, execute, and track contracts and legal documents
• Manage personal tasks such as making reservations and appointments, handling family requests, and ensuring personal schedule aligns with professional obligations
• Anticipate needs and proactively resolve potential challenges to ensure smooth daily operations
• Coordinate and maintain both personal and professional logistics with discretion and confidentiality
• Provide general office support, including HR coordination and office management tasks
• Occasionally support senior staff with meeting logistics, scheduling and travel arrangements
• Monitor and adapt the daily schedule to accommodate unforeseen changes, prioritizing sensitive matters
• Order or grab meals, coffee, and other essentials as needed
• Conduct research, compile information, and assist with special projects as required

• 2 + years as an executive assistant in a corporate setting
• Exceptional organizational skills and keen attention to detail
• Excellent written and verbal communication skills, with strong grammatical abilities
• A proactive, problem-solving mindset with a focus on continuous improvement
• Ability to work effectively in a fast-paced, high-pressure environment, while maintaining confidentiality and professionalism

An interest in media, music, fashion, and pop culture is a plus