CrawlJobs Logo
Robert Half Logo Robert Half · Office Administration

Executive Assistant

United States, San Diego · Job Posted March 14, 2026
Apply Position
Job Link Share

Job Description

We are looking for an experienced and proactive Executive Assistant to join our team in San Diego, California. In this Contract to permanent role, you will provide essential support to senior executives, ensuring the seamless management of schedules, travel, and meetings. This is an excellent opportunity for someone who is detail oriented and thrives in a fast-paced biotechnology environment.

Job Responsibility

  • Manage executive calendars, including scheduling appointments, meetings, and events
  • Organize and book travel arrangements, ensuring all details are handled efficiently
  • Coordinate complex travel plans, including flights, accommodations, and itineraries
  • Prepare materials and agendas for executive meetings, ensuring readiness and accuracy
  • Act as a liaison between executives and other team members to facilitate communication
  • Ensure timely follow-up on action items and deadlines for the executive team
  • Maintain confidentiality while handling sensitive information and documents
  • Support high-level administrative tasks to streamline executive operations
  • Monitor and prioritize incoming communications, including emails and calls
  • Assist with special projects and assignments as needed

Requirements

  • Proven experience as an Executive Assistant or in a similar administrative role
  • Strong proficiency in calendar management and scheduling
  • Expertise in arranging and coordinating travel plans
  • Exceptional organizational skills and attention to detail
  • Ability to multitask and manage time effectively in a fast-paced environment
  • Excellent communication and interpersonal skills
  • Proficiency in using office software and tools to support administrative tasks
  • Discretion and professionalism in handling confidential information

What we offer

  • Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance
  • Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan
Robert Half - All Job Offers

Looking for more opportunities?

Search for other job offers that match your skills and interests.

Suggested Tags: Frontend Developer Secretary Talent Manager Salesforce Administrator Data Analyst
Similar Jobs for

Executive Assistant

8 matching positions

New

Executive Assistant

We are looking for an Executive Assistant to support daily operations for a non-...
Location
Location
United States , Greenwich
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Demonstrated experience supporting executive-level scheduling, meeting coordination, and administrative operations
  • Strong organizational skills with the ability to manage multiple priorities and maintain exceptional attention to detail
  • Proven ability to handle sensitive information with discretion and a high level of confidentiality
  • Comfortable using digital tools and office technology to manage calendars, documents, and communications efficiently
  • Resourceful, proactive approach with the confidence to take initiative and solve day-to-day administrative challenges
  • Collaborative mindset and the ability to work effectively as part of a team while maintaining a thoughtful and kind demeanor
  • Experience coordinating travel arrangements and supporting executive meetings is strongly preferred
Job Responsibility
Job Responsibility
  • Manage complex calendars, coordinate meetings, and keep daily schedules organized to support executive priorities
  • Prepare documents, materials, and other resources needed for ongoing activities, appointments, and internal discussions
  • Arrange travel logistics, including bookings and itinerary coordination, while ensuring plans align with business needs
  • Oversee permit-related administrative tasks by gathering information, tracking progress, and following through on required steps
  • Communicate with external manufacturers and other partners to help maintain smooth day-to-day coordination
  • Handle a variety of administrative requests and time-sensitive assignments with flexibility and professionalism
  • Anticipate operational needs, identify next steps, and provide proactive support to keep workstreams on track
  • Maintain accurate records and use technology effectively to organize information, communications, and scheduling details
What we offer
What we offer
  • Medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
Read More
Arrow Right
New

Executive Assistant

We are looking for an experienced Executive Assistant to support senior leadersh...
Location
Location
United States , Falls Church
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • At least 5 years of experience providing direct administrative support to C-level executives
  • Strong background working in a detail-focused office setting with exposure to executive-level operations
  • Proven ability to manage calendars, prioritize changing demands, and handle multiple tasks without losing accuracy
  • Excellent written and verbal communication skills with strong attention to detail
  • Experience preparing board presentations, meeting documentation, and executive reports
  • Advanced proficiency with Microsoft Office Suite, including Outlook, PowerPoint, Excel, and Word
  • Hands-on experience arranging executive travel and using Concur for travel coordination and related processes
  • Detail-focused and composed demeanor with the ability to work effectively with senior leadership
Job Responsibility
Job Responsibility
  • Oversee complex executive calendars, resolve scheduling conflicts, and ensure leaders are fully prepared for daily priorities and upcoming commitments
  • Coordinate domestic and business travel arrangements, including itineraries, logistics, and expense-related support using Concur
  • Create effective board-facing presentations, assemble supporting materials, and help prepare reports for leadership review
  • Record key discussion points during meetings and produce clear, organized notes and follow-up items
  • Manage a wide range of administrative activities while balancing shifting deadlines and multiple requests from senior stakeholders
  • Draft, format, and edit correspondence, documents, and presentations using Microsoft Outlook, PowerPoint, Excel, and Word
  • Serve as a dependable point of contact for executive meetings by organizing agendas, confirming logistics, and supporting smooth execution
  • Maintain a high standard of discretion and accuracy in all interactions and deliverables
What we offer
What we offer
  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
Read More
Arrow Right
New

Executive Assistant

We are looking for a highly organized Executive Assistant to support a fast-pace...
Location
Location
United States , Waterville
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Prior experience providing administrative support to executive or senior-level leadership
  • Strong written and verbal communication skills with the ability to interact effectively across teams
  • Proven ability to stay organized, manage multiple tasks, and maintain close attention to detail
  • Experience coordinating calendars, meetings, and travel arrangements in a business setting
  • Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint
  • Comfort working with physical records and paper-based filing systems in addition to digital tools
  • Detail-oriented, approachable demeanor with a service-oriented mindset and willingness to take direction
Job Responsibility
Job Responsibility
  • Manage a complex executive calendar, coordinate scheduling changes, and ensure daily priorities stay aligned with business needs
  • Arrange travel logistics, prepare itineraries, and handle related coordination to support efficient executive movement
  • Organize and maintain paper files, records, and reference materials so important information is easy to access and up to date
  • Create, edit, and format clear and accurate documents, presentations, and correspondence using Microsoft Office applications
  • Support preparation for quarterly meetings by assembling detailed presentation materials, including large slide decks and supporting content
  • Serve as a dependable point of contact for internal and external communication, responding appropriately and following through on requests
  • Track action items, manage administrative details, and help the executive stay focused in a high-volume, fast-moving work environment
  • Receive direction and feedback constructively, adjusting priorities and work output to meet evolving executive leadership needs
What we offer
What we offer
  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
Read More
Arrow Right
New

Executive Assistant

We are looking for an Executive Assistant to provide high-level administrative a...
Location
Location
United States , Palo Alto
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Demonstrated experience supporting executives with high-volume scheduling and meeting coordination
  • Background in HR administration, People Operations support, or a related administrative function
  • Strong ability to prioritize competing requests and manage time effectively in a fast-paced setting
  • Excellent customer service and communication skills, with a responsive and attentive approach to inquiries
  • High attention to detail and a proactive mindset when handling confidential or time-sensitive tasks
  • Comfortable working through ambiguity, asking clarifying questions, and adapting to changing business needs
  • Experience coordinating travel arrangements, executive meetings, and related logistics
  • Familiarity with shared inboxes, ticketing systems, and standard business tools used for administrative support
Job Responsibility
Job Responsibility
  • Oversee complex calendar scheduling for leadership, including internal discussions, external appointments, and vendor meetings while resolving timing conflicts and preserving productive gaps between commitments
  • Provide administrative support for recurring business priorities such as policy renewals, reporting follow-up, and stakeholder communications to keep deadlines on track
  • Manage a shared HR support inbox and ticketing workflow, responding to employee inquiries within established service timelines and maintaining consistent follow-through
  • Assist with employee-related administrative needs, including support for student workers and general People Operations coordination
  • Contribute to event planning efforts by organizing travel, coordinating onsite logistics, and helping deliver key People Operations programs and special events
  • Prepare and reconcile expense reports by gathering documentation, tracking submissions, and ensuring records are complete and accurate
  • Arrange meeting spaces and coordinate logistics for team sessions, leadership meetings, and other business activities as needed
  • Partner with external vendors and internal stakeholders to support day-to-day operations and ensure administrative tasks are completed efficiently
What we offer
What we offer
  • Medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
Read More
Arrow Right
New

Executive Assistant

We are looking for an Executive Assistant to provide high-level operational and ...
Location
Location
United States , Washington
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Demonstrated experience providing executive-level administrative support in a fast-paced environment that requires strong attention to detail
  • Strong ability to manage calendars, coordinate meetings, and handle domestic or international travel arrangements efficiently
  • Experience preparing expense reports and maintaining organized administrative records
  • Excellent written and verbal communication skills, including the ability to draft correspondence and meeting materials
  • Proven ability to handle confidential information with discretion and sound judgment
  • High level of attention to detail with strong proofreading, documentation, and follow-through skills
  • Proficiency in tracking multiple priorities, meeting deadlines, and supporting cross-functional collaboration
  • Comfortable using standard office and productivity tools to manage schedules, documents, and task tracking
Job Responsibility
Job Responsibility
  • Manage complex schedules for senior leaders, arranging appointments, resolving conflicts, and ensuring priorities are reflected accurately on the calendar
  • Organize meetings and travel plans from start to finish, including logistics, materials, itineraries, and related expense documentation
  • Review incoming messages and requests, determine urgency, and respond or route items appropriately while maintaining a thoughtful and accurate tone
  • Support department-wide initiatives by coordinating timelines, monitoring progress, and helping teams stay aligned on deliverables
  • Build and maintain tracking tools, status reports, and shared resources that improve visibility into tasks, deadlines, and responsibilities
  • Prepare, edit, file, and maintain legal, governance, human resources, and compliance records with a strong focus on accuracy and organization
  • Assist with board and committee administration by scheduling sessions, assembling meeting materials, and following up on next steps
  • Capture meeting notes, prepare agendas, and monitor action items to help ensure decisions and commitments are carried through
  • Serve as a central point of coordination among executives, internal teams, and external stakeholders to support clear and timely communication
  • Contribute to daily office operations and provide assistance on special assignments that advance departmental and organizational objectives
What we offer
What we offer
  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
  • Fulltime
Read More
Arrow Right
New

Executive Assistant

A rapidly growing medical technology company is seeking an Executive Assistant t...
Location
Location
United States , Carlsbad
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 5+ years of Executive Assistant experience supporting C-suite leaders
  • Experience supporting senior executives in healthcare, biotech, or technology environments preferred
  • Advanced Microsoft Office and PowerPoint skills
  • Strong project management and organizational abilities
  • Excellent written and verbal communication skills
  • Ability to handle confidential information with professionalism and discretion
Job Responsibility
Job Responsibility
  • Manage complex executive calendars and scheduling across multiple time zones
  • Coordinate domestic and international travel arrangements
  • Prepare meeting agendas, presentations, reports, and executive correspondence
  • Organize board meetings, leadership meetings, and strategic planning sessions
  • Track projects, action items, and key deliverables on behalf of leadership
  • Act as a liaison between executives, internal teams, clients, and external partners
  • Assist with contract administration and executive-level documentation
  • Prepare expense reports and monitor executive budgets
  • Support special projects and strategic initiatives as assigned
What we offer
What we offer
  • medical, vision, dental, and life and disability insurance
  • 401(k) plan
Read More
Arrow Right
New

Executive Assistant

We are seeking an experienced Executive Assistant to join our Energy & Resources...
Location
Location
Australia , Perth
Salary
Salary:
Not provided
stantec.com Logo
Stantec
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Demonstrated 5 years' experience in a similar role, with specific experience supporting C-Level executives
  • Demonstrated experience working within a large corporate environment, ideally within a global organisation
  • Advanced skills in MS Office, particularly in PowerPoint & Excel
  • Strong written and verbal communication skills, with the ability to engage professionally with a range of stakeholders
  • Demonstrated ability to manage competing priorities, exercise discretion, and work effectively under pressure
  • A proactive and solutions-focused approach with strong organisational and problem-solving skills
  • High levels of professionalism, emotional intelligence, and confidentiality
  • The ability to build collaborative relationships and work effectively across all levels of an organisation
Job Responsibility
Job Responsibility
  • Managing complex diaries, travel arrangements, meetings, and day-to-day executive support requirements for the Regional Director
  • Acting as a key point of contact for internal and external stakeholders, facilitating communication and supporting effective leadership engagement
  • Preparing presentations, reports, correspondence, meeting documentation, and other executive communications
  • Providing administrative support including expense reconciliations, invoice processing, record management, and tracking of leave and travel activities
  • Proactively managing competing priorities, anticipating upcoming commitments, and ensuring tasks and actions are completed efficiently and confidentially
What we offer
What we offer
  • Flexible start and finish times
  • Hybrid and part-time options
  • Paid parental leave (14 weeks full pay or option to take it at half pay equivalent)
  • Career development through mentoring, training, and leadership pathways
  • Inclusive employee networks like Women@Stantec and Pride@Stantec
  • Salary packaging and salary continuance insurance
  • Mental health and wellbeing support, including EAP
  • Recognition programs and service awards
  • Parttime
Read More
Arrow Right
New

Executive Assistant

We are looking for a Freelance Executive Assistant for a luxury fashion brand at...
Location
Location
United States , New York
Salary
Salary:
35.00 - 38.00 USD / Hour
solomonpage.com Logo
Solomon Page
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Bachelor's Degree required
  • 2-5 years of administrative support experience, preferably C-Suite
  • Proficient in MS Office Suite
Job Responsibility
Job Responsibility
  • Conduct a range of assignments derived from the duties and responsibilities of the Global Chief Information Officer
  • Act as a central coordination point for the IT leadership team, supporting collaboration, alignment, and information flow across the organization
  • Proactively manage and optimize the CIO's calendar, priorities, and preparation materials to ensure focus on the highest?value initiatives
  • anticipate needs and course?correct in real time in a highly dynamic environment
  • Support planning and execution of IT town halls, leadership offsites, work related lunches/dinners, and internal engagement or social events, including agenda coordination, logistics, communications, and follow?ups
  • Prepare regular briefing packets including scorecards, data analytics, reports and presentations
  • Take meeting minutes and compile PowerPoint presentations from scratch
  • End to end ownership of complex domestic and international travel planning, including itinerary optimization, contingency planning, and expense management
  • Thrive in a fast?moving, high?visibility role that requires sound judgment, discretion, adaptability, and the ability to manage multiple priorities with minimal direction
  • Serve as a trusted partner to the CIO, handling sensitive information with absolute confidentiality and exercising strong executive presence and professionalism
What we offer
What we offer
  • medical
  • dental
  • 401(k)
  • direct deposit
  • commuter benefits
Read More
Arrow Right