Executive Assistant Job at Robert Half (La Jolla)

New

Executive Assistant

We are looking for an experienced and highly organized Executive Assistant to su...

Location

United States , Irvine

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience as an executive assistant or in a similar administrative role
Strong organizational skills with the ability to multitask and prioritize effectively
Excellent verbal and written communication abilities
Familiarity with handling confidential and sensitive information
Proficiency in coordinating travel and managing expense reports
Ability to foster positive relationships with internal teams and external partners
Experience with customer service, including handling inbound and outbound calls
Proficiency in office software and tools for scheduling, document management, and communication

Job Responsibility

Manage and maintain executives’ calendars, ensuring optimal scheduling and conflict resolution
Coordinate travel arrangements, including booking transportation, preparing detailed itineraries, and assisting with expense report submissions
Handle sensitive documents and confidential information with the utmost discretion and care
Oversee general office functions, such as ordering supplies and providing leadership to administrative support staff
Act as a key point of contact between executives and internal or external stakeholders, fostering effective communication
Assist with special projects by organizing resources, tracking progress, and ensuring timely completion
Respond to inquiries and provide support through inbound and outbound calls, ensuring exceptional customer service
Maintain accurate records and documentation for various administrative processes
Support the development and implementation of efficient office procedures to enhance productivity

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) plan

New

Executive Assistant

We are looking for an Executive Assistant to provide high-level administrative s...

Location

United States , Elon College

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Demonstrated experience supporting senior leaders in an executive assistant or similar administrative role
Strong calendar management skills with the ability to coordinate multiple priorities and time-sensitive meetings
Proficiency with Microsoft Office and confidence learning and using internal technology platforms
Experience arranging travel, coordinating executive meetings, and managing related logistics
Excellent interpersonal skills with a welcoming, detail-focused, and service-oriented approach
Ability to work effectively as a collaborative team member in a fast-paced office setting
Strong organizational skills and attention to detail when handling events, approvals, and administrative processes

Job Responsibility

Manage complex calendars and coordinate scheduling for executive leadership, ensuring priorities are aligned and meetings run efficiently
Support the Associate Vice President and assist with administrative needs across a leadership team that works closely with multiple departments
Organize committee, trustee, and investment-related meetings, including logistics, preparation, and follow-up as needed
Oversee office operations by handling purchase orders, prior approvals, and other administrative processes that keep the function running smoothly
Plan and coordinate events, retreats, and recurring staff gatherings, including biweekly meetings and seasonal programs
Welcome guests and serve as a detail-oriented point of contact for visitors entering the office suite
Supervise and provide direction to a student worker, helping delegate routine tasks and maintain daily workflow
Arrange travel and related meeting logistics using Microsoft Office tools and internal scheduling or space-booking systems
Maintain an organized onsite presence during regular 8:00 a.m. to 5:00 p.m. business hours and respond to in-person needs throughout the day

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

New

Executive Assistant

We are looking for an Executive Assistant in Baton Rouge, Louisiana to provide d...

Location

United States , Baton Rouge

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Bachelor's degree is required
3-5 years of experience in executive support, office management, or a closely related administrative role
Valid driver's license with a clean driving record
Strong working knowledge of Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint
Demonstrated ability to manage multiple priorities independently while meeting deadlines in a dynamic environment
Excellent communication, interpersonal, and organizational skills with a high level of professionalism
Proven ability to handle confidential matters with discretion, integrity, and sound judgment
Detail-oriented approach with strong problem-solving skills, reliability, flexibility, and consistent attendance

Job Responsibility

Coordinate the President's schedule by organizing meetings, appointments, and travel plans while adjusting priorities as business needs change
Create high-quality reports, letters, and other business documents with a high level of accuracy and attention to detail
Monitor important timelines, follow through on outstanding action items, and help ensure commitments are completed on schedule
Manage confidential information with sound judgment and maintain a high standard in all interactions
Oversee office supply levels, maintain vendor relationships, and support the smooth daily functioning of the workplace
Arrange mail distribution, deliveries, and front-office activities while helping maintain an organized and welcoming office environment
Assist with onboarding setup by coordinating workspace readiness, equipment, and essential materials
Support budgeting and administrative finance tasks, including expense monitoring and invoice coordination
Partner with HR and leadership to help organize meetings, company events, and team activities
Contribute to efficient office operations by maintaining filing systems, supporting technology setup when needed, and identifying process improvements, including occasional after-hours assistance for executive needs or special projects

What we offer

medical, vision, dental, and life and disability insurance
401(k) plan

Fulltime

New

Executive Assistant

Robert Half is looking to fill a temporary Executive Assistant position from 7/7...

Location

United States , Los Angeles

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience supporting senior leaders or executives in an administrative or executive assistant capacity
Strong calendar management skills with the ability to handle frequent changes and competing priorities
Experience arranging business travel and coordinating detailed itineraries
Clear and detail-focused communication skills, both written and verbal
Highly organized with strong follow-through and close attention to detail
Comfortable working independently in a remote environment while remaining responsive and dependable
Ability to manage executive meetings and maintain an effective approach in a high-energy setting

Job Responsibility

Manage a complex calendar, including scheduling, rescheduling, and prioritizing meetings across Pacific and Eastern time zones
Provide timely meeting reminders, including 10-minute and 1-minute alerts before meetings using cell phone and Slack
Coordinate lunch and dinner reservations
Monitor and respond to incoming communications via email and Slack, escalating urgent or high-priority matters as needed
Arrange travel through the company’s travel agent, including flights, hotels, and ground transportation
Collect and organize receipts for expense reporting
Provide general executive support to ensure smooth daily operations during the coverage period

What we offer

Parking is covered
Medical, vision, dental, and life and disability insurance (for contract/temporary professionals)
401(k) plan (for contract/temporary professionals)

Fulltime

New

Executive Assistant

Our client is seeking a highly organized, polished, and proactive Executive Assi...

Location

United States , San Diego

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

3+ years of experience in an Executive Assistant or senior administrative support role
Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint
Strong written and verbal communication skills
Exceptional organizational skills and attention to detail
Ability to multitask and prioritize effectively in a fast-paced environment
Professional demeanor and strong interpersonal skills

Job Responsibility

Manage executive calendars, schedule meetings, and coordinate appointments
Arrange domestic and international travel, including itineraries and expense reports
Prepare presentations, reports, meeting agendas, and correspondence
Screen and prioritize incoming calls, emails, and requests
Serve as a liaison between executives, internal teams, and external contacts
Organize meetings, events, and special projects
Maintain confidential files, records, and sensitive information
Provide general administrative and operational support as needed

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

New

Executive Assistant

Location

United States , Allentown

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

3+ years of experience in an executive assistant or senior administrative support role
Excellent organizational, multitasking, and time-management skills
Strong written and verbal communication abilities
High level of professionalism, discretion, and judgment
Proficiency with Microsoft Office Suite and calendar management tools
Ability to work independently and adapt in a fast-paced environment

Job Responsibility

Manage complex calendars, schedule meetings, and coordinate appointments
Arrange domestic and international travel, including itineraries, accommodations, and expense reports
Prepare correspondence, reports, presentations, and other documents
Serve as a liaison between executives, internal teams, and external stakeholders
Organize and support meetings, including preparing agendas, taking notes, and following up on action items
Screen calls, emails, and other communications, responding or escalating as appropriate
Maintain confidential records and sensitive information with discretion
Assist with special projects, event planning, and office coordination as needed
Track deadlines and ensure timely completion of executive priorities

What we offer

medical, vision, dental, and life and disability insurance
401(k) plan
free online training

Fulltime

New

Executive Assistant

Manage calendars, meetings, and appointments, ensuring optimal use of time. Coor...

Location

Egypt , New Cairo

Salary:

Not provided

Ethics HR

Expiration Date

Until further notice

Requirements

Bachelor’s degree in Business Administration or related field from a reputable university
5–10 years of experience in a similar executive support role
Strong organizational and time management skills
Excellent verbal and written communication skills
High level of professionalism and confidentiality
Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
Fluent English written and spoken
Ability to handle multiple priorities under pressure
Strong problem-solving and decision-making skills

Job Responsibility

Manage calendars, meetings, and appointments, ensuring optimal use of time
Coordinate domestic and international travel arrangements, including visas, itineraries, and accommodations
Prepare meeting agendas, presentations, reports, and briefing materials
Act as the primary point of contact between the executive committee and internal/external stakeholders
Screen and prioritize communications, including emails, calls, and messages
Ensure timely follow-up on action items and key deliverables
Maintain confidentiality of sensitive information at all times
Support in project coordination and tracking strategic initiatives
Organize board and executive meetings when required
Anticipate needs and proactively address them

New

Executive Assistant

We are seeking an experienced Executive Assistant to provide high-level support ...

Location

United States , Eden Prairie

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Demonstrated experience supporting senior leadership or C-suite executives in an Executive Assistant role
Advanced proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint
Strong organizational skills with the ability to manage multiple priorities in a high-pressure environment
Exceptional written, verbal, and interpersonal communication skills
High level of discretion, professionalism, and sound judgment
Ability to work independently while partnering effectively with executive leadership
Experience with complex calendar management, travel coordination, and executive-level documentation

Job Responsibility

Provide comprehensive calendar management for C-suite executives, including scheduling complex meetings and resolving conflicts
Coordinate domestic and international travel arrangements, itineraries, and expense reporting
Prepare, edit, and format executive-level correspondence, presentations, and reports
Act as a trusted liaison between executives and internal/external stakeholders
Support board meetings and executive meetings, including agenda preparation and meeting logistics
Maintain strict confidentiality when handling sensitive information and communications
Anticipate executive needs and proactively manage priorities and deadlines
Track action items, follow up on deliverables, and support strategic initiatives
Provide administrative support to additional leadership as needed

What we offer

medical
vision
dental
life and disability insurance
company 401(k) plan

Fulltime

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