Executive Assistant

• Manage the executive's inbox by organizing emails, prioritizing urgent messages, and ensuring timely follow-ups
• Coordinate complex calendars, resolve scheduling conflicts, and arrange meetings with internal teams and external partners
• Facilitate one-on-one sessions between the executive and their team members, ensuring smooth communication and preparation
• Prepare and submit accurate expense reports, adhering to company policies and tracking receipts for travel and other expenses
• Review and approve routine expenses for direct reports, ensuring compliance with organizational guidelines
• Arrange travel plans, including booking flights, hotels, and transportation, while addressing any itinerary changes
• Support executive meetings by preparing necessary materials and ensuring logistical details are handled efficiently
• Collaborate with stakeholders to maintain effective communication and facilitate project coordination
• Anticipate the executive's needs and proactively address potential issues to improve workflow
• Maintain confidentiality and handle sensitive information with discretion

• Minimum of 2 years' experience as an Executive Assistant or Administrative Assistant supporting senior leadership
• Proficient in calendar management, travel coordination, and expense reporting
• Strong skills in using Microsoft Office Suite for documentation and communication
• Exceptional organizational abilities and attention to detail
• Effective communication skills, both written and verbal, with the ability to interact professionally with stakeholders
• Proven ability to handle confidential information with integrity and discretion
• Adept at problem-solving and managing priorities in a dynamic work environment
• Proactive and adaptable, with the capability to anticipate needs and deliver solutions

medical, vision, dental, life and disability insurance, 401(k) plan