Executive Assistant

• Coordinate and maintain intricate executive calendars, ensuring seamless scheduling and resolving conflicts as needed
• Arrange international and domestic travel, oversee travel logistics, and manage expense reporting for executives
• Prepare meeting materials, document key points during discussions, and track action items to ensure timely follow-up
• Support project management initiatives by improving workflows, maintaining organized systems, and ensuring deadlines are met
• Serve as the primary liaison for internal and external stakeholders, fostering strong relationships on behalf of executives
• Manage correspondence and communication, including conference calls and email exchanges, with accuracy and efficiency
• Utilize Oracle or other similar systems to streamline administrative processes and maintain data integrity
• Assist executives in maintaining a high level of organization and time management to optimize productivity
• Provide support for office management tasks, ensuring smooth day-to-day operations
• Handle sensitive information with discretion and confidentiality

• A minimum of 5 years of experience as an Executive Assistant, preferably supporting C-suite executives
• Bachelor’s degree or equivalent education, along with proficiency in relevant technologies
• Strong familiarity with systems such as Oracle or SAP, and bilingual fluency in Mandarin is preferred
• Exceptional communication skills, both written and verbal, with the ability to interact effectively at all levels
• Proven ability to manage complex schedules and prioritize competing demands
• Adept at handling confidential information with the utmost discretion and professionalism
• Experience in financial, technology, or international business environments is a plus
• Highly organized and proactive, with excellent problem-solving and interpersonal skills

Experience in financial, technology, or international business environments is a plus

• medical, vision, dental, and life and disability insurance
• eligible to enroll in our company 401(k) plan