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Randstad Logo Randstad · Office Administration

Executive Assistant

Hungary, Budapest Employment contract · Job Posted June 30, 2026
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Job Responsibility

  • Provide proactive and confidential administrative support to the GBS Site Leader, including calendar management, meeting coordination, travel arrangements, and expense administration
  • Prepare meeting materials, agendas, presentations, and briefing documents for internal and external engagements
  • Track follow-ups, actions, and commitments to ensure timely execution and closure
  • Act as a key point of contact between the Site Leader and internal/external stakeholders, ensuring effective communication flow
  • Support leadership governance activities, including leadership team meetings, town halls, and site management forums
  • Coordinate site leadership activities, including onboarding of leaders, visit logistics, and leadership events
  • Support site-level budget administration, purchase requests, invoicing, and coordination with Finance and Procurement
  • Ensure alignment with corporate policies, compliance requirements, and internal controls across administrative activities
  • Identify opportunities to improve administrative, executive support, and site coordination processes
  • Coordinate and administration of the company car fleet ordering process for the Budapest site
  • Act as the primary interface with fleet providers, leasing companies, and internal stakeholders
  • Manage vehicle ordering, renewals, returns, assignments, and contract documentation
  • Ensure compliance with company policies, local regulations, and tax requirements related to company vehicles
  • Track fleet data, costs, and usage
  • prepare regular reports and support audits as required
  • Proactively identify opportunities for process improvement, cost optimization, and compliance risk mitigation in fleet management

Requirements

  • 3+ years of experience as an Executive Assistant, Senior Administrative Assistant, or similar role supporting senior leaders
  • Strong experience in complex calendar management, executive travel, and confidential information handling
  • Demonstrated ability to coordinate operational processes (e.g., fleet, facilities, or site services)
  • Excellent organizational, planning, and prioritization skills
  • Strong written and verbal communication skills in a professional business environment
  • Highly proficient English knowledge both verbal and written

Nice to have

  • Experience in a GBS / Shared Services / multinational environment
  • Experience with company car fleet administration or similar asset management responsibilities
  • Experience working in a matrixed, global organization
  • Advanced proficiency with Microsoft 365 tools and collaboration platforms

What we offer

  • Competitive salary
  • Hybrid and flexible working set up
  • Possible business trips abroad
  • Inclusive, supportive and dynamic organizational culture
  • Modern, dog-friendly and international office environment in the 11. district of Budapest
  • Company laptop and mobile
  • Professional development
  • 1 year fixed-term contract with a possible extension
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