Executive Assistant

• Organize and manage the Vice President's calendar by scheduling and prioritizing meetings, arranging travel plans, and preparing relevant materials and agendas
• Communicate efficiently with internal and external stakeholders, addressing inquiries or directing them appropriately on behalf of the Vice President
• Draft, proofread, and respond to correspondence, ensuring professionalism and accuracy in all written communication
• Coordinate and manage divisional activities, including correspondence and requests for information
• Assist in the preparation of agenda materials for board meetings and various committees
• Process and monitor administrative forms, records, reports, and other division-related documents
• Oversee budgetary tasks such as tracking expenditures, processing purchase orders, and preparing expense reports
• Facilitate invoice payments and ensure timely processing of financial documents

• High School Diploma or equivalent is required
• Minimum of five years of experience in a senior-level administrative assistant role
• Proven expertise in calendar management and coordinating travel arrangements
• Exceptional communication skills, both written and verbal, with attention to detail
• Strong organizational and time management abilities to handle multiple priorities
• Proficiency in preparing and reviewing administrative and financial documents
• Ability to work independently and make sound decisions in a fast-paced environment
• Familiarity with board and committee meeting preparation is preferred

Familiarity with board and committee meeting preparation

• Medical insurance
• Vision insurance
• Dental insurance
• Life and disability insurance
• Eligibility to enroll in 401(k) plan